SCHEDULE 14A INFORMATION

PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE

SECURITIES EXCHANGE ACT OF 1934

(AMENDMENT NO.    )

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Filed by a Party other than the Registrant ☐

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Definitive Proxy Statement

 

Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))

 

Definitive Additional Materials

 

Soliciting Material Pursuant to§240.14a-12

PS BUSINESS PARKS, INC.

 

(Name of Registrant as Specified In Its Charter)

 

 

(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

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LOGO

PSBUSINESS PARKS PROXY STATEMENT


LOGO

PSBUSINESSPARKS.

LOGO

701 Western Avenue

Glendale, California 91201-234991201

March 23, 201820, 2020

Dear PS Business Parks, Inc. Shareholder:fellow shareholders:

On behalf of the Board of Directors of PS Business Parks, Inc., I am pleased to invite you to our 20182020 Annual Meeting of Shareholders on Tuesday,Wednesday, April 24, 2018,22, 2020, at 10:4511:30 a.m., Pacific Daylight Time, at the Hilton Los Angeles North/Glendale, 100 West Glenoaks Blvd., Glendale, California 91202.Westin Pasadena in Pasadena, California.

We have includedThis letter includes the official notice of meeting, proxy statement, and form of proxy with this letter.proxy. The proxy statement describes in detail the matters listed in the notice of meeting.

Your vote is important. Whether or not you plan to attend the annual meeting, we hope you will vote as soon as possible. You may vote your shares over the Internet, by telephone, or, if you elect to receive printed proxy materials, by mail by following the instructions on the proxy card or the voting instruction card. Of course, even if you vote your shares ahead of time, you may still attend the meeting.

Thank you for your continued support of PS Business Parks.Parks, Inc. We look forward to seeing you at our 20182020 Annual Meeting.

Sincerely,

Sincerely,

LOGO

Maria R. Hawthorne

President and Chief Executive Officer

LOGO

Maria R. Hawthorne

President and Chief Executive Officer


NOTICE OF THE 2020 ANNUAL MEETING OF SHAREHOLDERS

Notice ofMarch 20, 2020

To our shareholders:

We invite you to attend the 20182020 Annual Meeting of Shareholders of PS Business Parks, Inc.

 

      Date:

  Date

 Tuesday,Wednesday, April 24, 201822, 2020
      Time:

  Time

 10:4511:30 a.m., Pacific Daylight Time
      Place:  Place Hilton Los Angeles North/GlendaleThe Westin Pasadena
 100 West Glenoaks Boulevard
Glendale, California 91202
191 North Los Robles Avenue

 Matters to

      be Voted On:

 

 Election of DirectorsPasadena, California 91101

  Matters to be

  Voted On

 

   Election of Directors

Advisory vote to approve executive compensation

 

Ratification of Ernst & Young LLP as our independent registered public accounting firm for 20182020

 

 

Any other matters that may properly be brought before the meeting

      By order of the Board of Directors,  Record Date

 

      LOGO

Close of business on February 28, 2020

      Maria R. Hawthorne

      President and Chief Executive Officer  Proxy Materials    

 

 March 23, 2018The notice of meeting, proxy statement, and Annual Report on Form10-K are available free of charge at the Investor Relations section ofpsbusinessparks.com

Please vote promptly.

If you hold your shares in street name and do not provide voting instructions, your shares will not be voted on any proposal on which your broker does not have discretionary authority to vote. See “How proxiesProxies will be voted”Voted” on page 5968 of this proxy statement.Proxy Statement.

We sent a Proxy Statementproxy statement to shareholders of record at the close of business on March 1, 2018,February 28, 2020, together with an accompanying form of proxy card and Annual Report, on or about March 23, 2018.

The shareholders of record of PS Business Parks, Inc. common stock at the close of business on March 1, 2018 will be entitled to vote at the meeting or any postponement or adjournments thereof.

20, 2020. Whether or not you expect to attend, we urge you to sign, date, and promptly return the enclosed proxy card in the enclosed postage prepaid envelope or vote via telephone or the Internet in accordance with the instructions on the enclosed proxy card. If you attend the meeting, you may vote your shares in person, which will revoke any prior vote.

On behalf of the Board of Directors,

LOGO

Jeffrey D. Hedges

Executive Vice President,

Chief Financial Officer, and Secretary

Important Notice Regarding Availability of Proxy Materials for the 20182020 Annual Meeting: This proxy statementProxy Statement and our 20172019 Annual Report are available at the Investor Relations section of our website,psbusinessparks.com psbusinessparks.com..


Table of Contents

 

2018 Proxy Summary2020 PROXY SUMMARY

  1

Proposal 1: Election of Directors

  

Election of Directors

7
 9

Executive Summary

  108

About the Director Nominees

  108

Nominees’Nominees Qualifications

  119

Director Nominees Skills Summary

16

Corporate Governance and Board Matters

  17

Corporate Governance Framework

  17

Commitment to Diversity

  17

Board Leadership

  17

Majority Vote Requirements for Directors

18

Presiding Independent Presiding Director

  1718

Board Responsibilities and Oversight of Risk Management

  18

Board Orientation and Education

  1819

Board Retirement Policy

  1819

Director Independence

  19

Committees of the Board of Directors

  1920

Communications with the Board of Directors

  2223

Board and Committee Meetings and Attendance

  2223

Compensation of Directors

  2324

Proposal 2:

Advisory Vote to Approve Compensation of Named Executive CompensationOfficers

  2629

Advisory Vote

  2730

Compensation Discussion and Analysis (CD&A)

  2831

Executive Summary

  2831

Our Executive OfficersCompany Performance

  2932

Successful Execution of our Long-Term Strategy for Value Creation

38

Compensation Philosophy, Objectives and Process

  2941

Our KeyFocus on Pay for Performance

41

Assessment of Individual Contributions to Overall Performance

42

Long-Term Financial Performance

42

Sound Governance Practices

  3442

Equity Grant Practices

45

Executive Officer Stock Ownership Guidelines

  3546

2017Our Named Executive CompensationOfficers

  3546


            Table of Contents

20182019 Compensation Decisions

48

2020 Compensation Outlook

  4249

Tax Deductibility of Executive Compensation

49

Compensation Committee Report

  4350

Executive Compensation Tables

  4451

I. Summary Compensation Table

  4451

II. Grants of Plan-Based Awards

  4552

III. Option Exercises and Stock Vested in 20172019

  4652

IV.  Outstanding Equity Awards at FiscalYear-End

  4753

V. Potential Payments Upon Termination or Change of Control

  48

i



Table of Contents

Consideration of Candidates for Director

   6170 

Deadlines for Receipt of Shareholder Proposals

   6170 

Annual Report on Form10-K

   6270 

Other Matters

   6271 

Appendices

   6372 

Appendix A: Reconciliation ofNon-GAAPnon-GAAP Measuresmeasures to GAAP and Other Informationother information

   63

Appendix B: Calculation of 2016 CEO Compensation for Purposes of Year-Over-Year Comparisons and Analyses

6572 

ii


2018 Proxy Summary

2018 Proxy Summary2020 PROXY SUMMARY

This summary highlights information contained elsewhere in this proxy statement and does not contain all the information you should consider. You should carefully read the entire proxy statement before voting.

Proxy statementPROXY STATEMENT

Your vote is very important. The Board of Directors (the Board) of PS Business Parks, Inc. (the Company, PS Business Parks, or PSB) is requestingrequests that you allow the proxies named on the proxy card to represent your PS Business Parks shares of Common Stock (the Common(Common Stock) to be represented at.

At the annual meeting by the proxies named on the proxy card.

ThisBoard’s direction, our management has prepared this proxy statement, which is being sent or made available to you in connection with this request and has been prepared for the Board by our management. This proxy statement is being sent and made available to ourother shareholders on or about March 23, 2018.20, 2020.

ANNUAL MEETING OVERVIEW

Voting Matters

 

Proposal

Board

Recommendation

Vote
Required

Page

Election of Directors (Proposal 1)

FOR

each nominee

Majority of votes cast (1)7

Advisory Vote to Approve Compensation of Named Executive Officers (Proposal 2)

FORNon-binding vote29

Ratification of Ernst & Young LLP as independent registered public accounting firm (Proposal 3)

FORMajority of votes cast63

(1)

Directors not receiving a majority of votes are required to submit their resignation to be considered by the Board.

 

Annual meeting overview

Matters to be voted on:

1.    Election of directors  9 
2. Advisory vote to approve executive compensation  26 
3. Ratification of Ernst & Young LLP as our independent registered public accounting firm for 2018  55 
5. Any other matters that may properly be brought before the meeting   

The Board recommends you vote:

FOR each director nominee (Proposal 1),

FOR advisory approval of executive compensation (Proposal 2), and

FOR ratification of the independent accounting firm appointed by our Audit Committee (Proposal 3).

(For more information, see pages referenced above.)

PS Business Parks • 20182020 Proxy Statement • 1


Company Overview and Performance Highlights

COMPANY OVERVIEW AND PERFORMANCE HIGHLIGHTS

PS Business Parks, Inc. (NYSE: PSB), is a real estate investment trust (REIT) that acquires, develops, owns, and operates commercial properties, primarily multi-tenant industrial, flex, and office space. The Company wholly owns 27.5 million rentable square feet (RSF) concentrated in 12 submarkets spread across six states and holds a 95% interest in a395-unit apartment complex.

In 2019, the Company’s senior management delivered strong operating performance and further positioned the Company for continued long-term value creation. Our successful execution on the Company’s strategy was directly responsible for the following key financial results:

Total Shareholder

Return

Total Rental Income

Same Park Rental Income

Core FFO per Share

29.1%

vs. 28.7% NAREIT

Equity Index return

3.9%

increase

4.9%

increase

4.8%

increase

Net Operating

Income (NOI) (1)

Same Park NOI

Common Dividends

per Share

Credit Rating

7.9%

Increase

4.9%

increase

10.5%

increase

“A-”

one of the highest rated REITs

(1)

Excluding NOI from assets sold and held for sale

Our executive team continued to drive superior total shareholder returns (TSR) in 2019. As the following chart shows, $100 invested in PS Business Parks on December 31, 2014, would have been valued at $238.17 as of December 31, 2019.

LOGO

$240 $220 $200 $180 $160 $140 $120 $100 $80 $60 2014 2015 2016 2017 2018 2019 PSB $100.00 $113.07 $155.02 $170.99 $184.50 $238.17 NAREIT Equity Index $100.00 $102.83 $111.70 $121.39 $116.48 $149.86 S&P 500 Index $100.00 $101.38 $113.51 $138.29 $132.23 $173.86

(1)

TSR assumes common share price appreciation plus reinvestment of dividends

PS Business Parks • 2020 Proxy SummaryStatement • 2


Company Overview and Performance Highlights

Other highlights relating to the Company’s performance and compensation program include the following:

We accomplished key initiatives that positioned the Company for long-term performance

·  We enhanced and optimized our presence in key markets by acquiring three parks and adding 696,000 net rentable square feet to our portfolio. We also made substantial progress on the next phase of multifamily development at our property at The Mile in Tysons, Virginia.

·  We optimized the use of ourin-house leasing teams to minimize make-ready and leasing costs.

·  We hired and developed outstanding team members to lease and manage all of our properties and deliver leasing cost efficiencies and market-leading performance.

·  We continued to maintain a conservative balance sheet that is structured with minimal debt and the use of permanent preferred equity. We are one of very few REITs that maintain an S&P corporate credit rating of“A-,” which significantly enhances our liquidity and access to capital through various operating cycles.

Our compensation program is rigorous, long-term focused, and tied to performance and value creation

·  Our compensation program reflects the Board’s philosophy of paying for performance and incentivizing our executive officers to create long-term shareholder value.

·  A significant portion of the regular annual compensation for our named executive officers (NEOs) is tied to the achievement of performance goals that are key drivers to the success of our business.

·  Equity award grants to NEOs are subject to longer vesting periods (four or five years) to align our NEOs’ realized compensation with shareholder value.

·  We have robust stock ownership guidelines for named executive officers (NEOs) and directors.

PS Business Parks • 2020 Proxy Statement • 3


Company Overview and Performance Highlights

OUR COMMITMENT TO ENVIRONMENTAL STEWARDSHIP AND SUSTAINABILITY, SOCIAL RESPONSIBILITY, AND GOOD GOVERANCE PRACTICES

PS Business Parks believes that a strong commitment to environmental stewardship and sustainability, social responsibility, and good governance practices is good for our business and benefits our shareholders, employees, partners, and other stakeholders. Below are highlights of our primary areas of focus and initiatives.

E

ENVIRONMENTAL. We are committed to growing and operating our business in an environmentally

responsible and sustainable way.

Buildings and Footprint

·   We employ “on demand” controls and energy management systems, including occupancy sensors, photocell sensors, dimmers, and timers to maximize energy efficiency

·   We use real-time energy management programs to collect energy consumption data, identify energy reduction opportunities, and incorporate “quick solutions” to inefficiently programmed systems

·   New developments are LEED Certified

·   We use trash compactors to reduce recycling pickups and train staff on facility protocols that simplify and maximize waste segregation and safe disposal, including the safe disposal of electronics

·   During construction, we reuse existing material when possible and useultra-low or no VOC paint

·   Since 2010, we invested $13.5 million to replace approximately 1,260 HVAC Roof Top Units (RTUs), wall units or heat pumps

·   We employ optimum start/stop programs to achieve temperature setbacks and increases during the night, weekends, and holidays

·   We minimize “building envelope” energy leaks by using environmentally safe sealant, tinting windows to maximum efficiency, and replacing the large majority of roofs with reflective “cool roofs” that may reduce energy consumption by up to 20%; since 2010, we have invested $12.7 million to replace 65 roofs

·   Since 2010, we have invested $8.6 million to replace over 320 major HVAC components, such as chillers, cooling towers, and compressors with high efficiency equipment

Waste and Recycling

·   We reduce the use of single-purpose plastic at our facilities by purchasing reusable water bottles for each of our employees, eliminating consumption of over 25,000 plastic water bottles at our properties annually

·   We reduce water consumption with efficient low flow and motion sensor plumbing devices, efficient irrigation systems, and the conversion of retention ponds to ecofriendly environments and systems

S

SOCIAL.We are committed to investing in our employees and building customer, investor, and community relationships.

·   We are an Affirmative Action and Equal Opportunity Employer

·   Highly competitive compensation packages, with 70% of our exempt employees having received stock grants

·   Comprehensive and competitive health benefits for all full-time employees and dependents

·   Regular engagement with and outreach to employees, customers, investors, and our communities

·   Robust talent recruitment and employee development program

·   Employee wellness initiatives

·   Employee volunteers in our communities

·   Gender and racial diversity at all employee levels: 44% of employees arenon-white, with 40% in a supervisory role, and 49% of employees are women, with 45% of in a supervisory role; our President and CEO is a woman and diverse

·   30% of our Board is female

·   Our workforce has generational diversity: 52% millennials (aged24-42), 24% generation X (aged43-54), and 22% baby boomers (aged55-73)

PS Business Parks • 2020 Proxy Statement • 4


Company Overview and Performance Highlights

G

GOVERNANCE.The Company follows the corporate governance best practices highlighted below.

·   Substantial majority of independent directors

·   Annual election of directors/no classified board

·   Executive sessions ofnon-management directors

·   Oversight of risk by the full Board

·   Presiding Independent Director

·   Robust stock ownership requirements

·   Annual Board and committee self-evaluations

·   No employment agreements with officers

·   No poison pill

·   Anti-short-sale and anti-hedging policies

·   Executive compensation is tied to performance

·   All Audit Committee members are independent and financial experts

·   Robust Clawback Policy applying to all incentive compensation

·   Board members with diverse experiences, including fields of specialty in finance, real estate, executive recruitment, banking, talent management, and governance

·   Code of Ethics for Senior Financial Executives

·   Code of Conduct for Employees and Directors

PS Business Parks • 2020 Proxy Statement • 5


    

 

 

Proposal 1:

Election of Directors

The Board has nominated the nine incumbent directors listed on page 11 forre-election. Six are independent. Ifre-elected by shareholders at our annual meeting, they have agreed to serve until next year’s annual meeting.

Governance Highlights

The Company follows the corporate governance best practices highlighted below.

For a detailed discussion of our corporate governance, please see page 17.

Majority voting for DirectorsActive shareholder engagement
Substantial majority of independent DirectorsDiverse Board and senior management
No classified boardIndependent Presiding Director
Executive sessions ofnon-management DirectorsRobust stock ownership guidelines
Clawback provision in our equity plan

Annual Board and Committee

self-evaluations

Oversight of risk by the full BoardNo poison pill

    PS Business Parks • 2018 Proxy Statement • 2


2018 Proxy Summary

Performance and Compensation Highlights

PS Business Parks continued its strong performance in 2017 under the leadership of Maria R. Hawthorne and the Company’s senior management, supported by the oversight of our Board. Below are highlights relating to the Company’s performance and compensation program.

Strong 2017 performance continues to support sustained shareholder valueWe delivered 10.3% in total shareholder return (TSR) in 2017. Since 2002, our TSR has averaged 13.0% per year vs. 9.9% for the Standard & Poor’s (S&P) 500 index.
We increased our annual dividends to $3.40 per share, up from $3.00 in 2016 and $2.20 in 2015.

Total rental income grew by $15.3 million, or 4.0%.

Same park adjusted rental income1 grew by 4.6%.
FAD2 per share grew by 2.2%.
We maintain a conservative balance sheet with a focus on low leverage and cash flowWe continued to maintain a conservative balance sheet, which is structured with minimal traditional bank debt and the use of permanent preferred equity.
We have one of the lowest leverage levels in the real estate investment trust (REIT) industry.
By virtue of historically low leverage, a consistently conservative financial posture and robust earnings capability, we maintained our S&P corporate credit rating of“A-.”
We continue to be one of only a handful of REITs to earn this excellent credit rating.

Our compensation program

is rigorous and

long-term focused

Our compensation program reflects the Board’s philosophy of paying for performance and incentivizing our executive officers to create long-term shareholder value.
Over 70% of the realized compensation for our named executive officers (named executive officers or NEOs) is “at risk” and tied to the achievement of performance goals that are key drivers to the success of our business.
Equity award grants to NEOs vest in equal installments over four years.
We have robust stock ownership guidelines for NEOs and directors.
CEO pay directly tied to performanceOur CEO and the other NEOs delivered strong results for the Company as a whole and across all of our business segments.
A significant portion (87%) of total CEO realized compensation in 2017 was performance-based.
Our CEO’s compensation package has generally remained unchanged from 2013 through 2017, except to reflect the transition from Joseph D. Russell, Jr. to Maria Hawthorne inmid-2016.
We have a strong governance structureOur Independent Presiding Director provides many of the governance checks and balances that would be performed by an independent Chairman of the Board.
Our Board and its committees maintained strong oversight over our management and business in holding a total of 18 meetings and calls on financial and operational results, governance, compensation and other topics.

1Same Park rental income is anon-GAAP financial measure. Refer to our 2017 Annual Report on Form10-K for reconciliation and other information on thisnon-GAAP measure.
2FAD is anon-GAAP financial measure. Refer to Appendix A to this Proxy Statement for reconciliation and other information on thisnon-GAAP measure.

PS Business Parks • 2018 Proxy Statement • 3


2018 Proxy Summary

As illustrated in the following charts, the increase in our total CEO compensation over the last five years is supported by growth in our funds available for distribution (FAD) per share, which we consider to be the key driver of our business, and dividends per share, an important component of shareholder return. Over the last five years:

FAD per share increased by 36.9%;
Regular dividends per share increased each year since 2013, and since 2013 increased by an aggregate of $1.64;
Except for a decrease from 2013 to 2014 resulting from the sale of 1.9 million square feet ofnon-strategic assets and a common stock issuance in late 2013, FAD per share increased each year; and
No long-term incentive compensation was paid to our CEO in 2013, as annual targeted returns under the Company’s predecessor compensation plan were not achieved. The Company’s 2014-2017 long-term equity incentive program (the LTEIP) was adopted in March 2014.

LOGO

LOGO

*See the Realized Compensation Table in footnote 7 of the Summary Compensation Table section of this proxy statement.Refer to Appendix A to this proxy statement for reconciliations and other information regarding FAD. Refer to Appendix B to this proxy statement for a calculation of 2016 CEO realized compensation for purposes of year-over-year comparisons and analyses.

    PS Business Parks • 2018 Proxy Statement • 4


2018 Proxy Summary

As further illustrated in the following charts, the increase in our CEO compensation over the last five years is also supported by growth over the same period in our internal calculations of:

Return on assets*, which increased by 4.6% during the period;
Rental income, which increased by 4.0% during the period; and
EBITDA*, which increased by 7.4%during the period.

These are consistent with metrics a leading proxy advisory firm uses to standardize comparisons of public company CEO pay and financial performance:

LOGO

LOGO

*Refer to Appendix A to this proxy statement for reconciliations and other information regarding return on assets and EBITDA. Net operating income (rental income less cost of operations, which excludes depreciation) divided bypre-depreciation cost of real estate facilities.EBITDA is anon-GAAP financial measure.See the Realized Compensation Table in footnote 7 of the Summary Compensation Table section of this proxy statement.Refer to Appendix B to this proxy statement for a calculation of 2016 CEO compensation for purposes of year-over-year comparisons and analyses.

PS Business Parks • 2018 Proxy Statement • 5


2018 Proxy Summary

Our Commitment to Diversity

PS Business Parks strives to create diversity of background, experience and influence in its workplaces and at our governance level. Our people are our core strength and we are committed to fostering an environment of inclusion. By hiring employees and nominating Board directors with diverse backgrounds and perspectives, we fuel insight, success and shareholder value.

Below are highlights of this commitment.

Gender and Race Diversity

Our workforce is 38% diverse based on ethnicity and 28% of our diverse work pool is in a supervisory role.

Women make up 56% of our workforce and 38% of that pool work in a supervisory role.

We are a U.S. Affirmative Action Plan Employer.

Our President and CEO is a woman and diverse.
Generational Diversity

Our workforce has diversity of generational perspective.

We are:

  34% Millennials (employees aged18-34)

  41% Generation X (employees aged35-50)

  25% Baby Boomers (employees aged51-69)

Governance Diversity

Our Board members have diverse experiences that collectively lend broad governing perspectives. Their fields of specialty include finance, real estate, executive recruitment, banking, talent management and governance.

  33% of our directors are women

  44% of our directors are under the age of 60

  67% of our directors are independent

LOGOLOGO

    PS Business Parks • 2018 Proxy Statement • 6


2018 Proxy Summary

Our Commitment to Environmental Stewardship and Sustainability

PS Business Parks has a number of energy efficiency and sustainability initiatives. Below are highlights of our primary areas of focus.

Reducing energy consumption through the use of efficient lighting technologiesWe employ “on demand” controls, including occupancy sensors, photo cell sensors, dimmers, and timers to maximize energy efficiency.
When we renovate space (Office, Flex or Industrial), we upgrade inefficient lighting and ballasts toT-5,T-8, or LED fixtures.
We use real-time energy management programs to collect energy consumption data, identify energy reduction opportunities, and incorporate “quick solutions” to inefficiently programmed systems.
Three of our properties hold a LEED or Energy Star designation.
In new offices we install 18 inch sidelights that promote natural light and reduce lighting needs.
We use Energy Management Systems in the majority of our office buildings to maximize lighting efficiencies.
Partnering with our civil engineers, vendors, and construction contractors to maximize recycling efforts and green building policiesWe use trash compactors to reduce recycling pickups and train staff on facility protocols that simplify and maximize waste segregation and safe disposal, including the safe disposal of electronics.
During construction, we reuse existing material when possible and useultra-low or no VOC paint.
We use carpet and flooring glues that are water (not solvent) based.
For new parking lots or parking lot replacements, when possible, we use synthetic material instead of less environmentally friendly, traditional tar.
We reduce water consumption with efficient low flow and motion sensor plumbing devices, efficient irrigation systems, and the conversion of retention ponds to ecofriendly environments and systems.
We minimize energy wasted by leaks in “building envelopes” by using environmentally safe sealant, tinting windows to maximum efficiency, and replacing the large majority of roofs with reflective “cool roofs” that have the potential to reduce building energy consumption by up to 20%. Since 2010, we invested almost $9.8 million to replace 52 roofs.

PS Business Parks • 2018 Proxy Statement • 7


2018 Proxy Summary

Reducing heating andair-conditioning expenses by tightly controlling temperatures and by replacing older equipment with energy efficient systemsFor new and replacement HVAC installations we purchase equipment with high Seasonal Energy Efficiency Ratio ratings and economizers.
Since 2010, we invested almost $7.4 million to replace over 190 major HVAC components, such as chillers, air handler units, cooling towers and compressors with high efficiency equipment.
Since 2010, we invested almost $11.2 million to replace approximately 940 HVAC Roof Top Units (RTUs), wall units or heat pumps.
We employ Optimum Start/Stop programs to achieve temperature setbacks and increases during the night, weekends and holidays.

Since 2010, we spent in

excess of $28.4 million

on energy efficient

capital replacements

LOGO

    PS Business Parks • 2018 Proxy Statement • 8


Proposal 1:

Election of Directors

 

 

 

  Our Board has nominated nineten directors, who, if elected by shareholders at our annual meeting,Annual Meeting, have agreed to serve until next year’s annual meeting.Annual Meeting. All nominees are currently directors of the Company.
  

 

RECOMMENDATION:

Vote FOR all nominees

 

PS Business Parks • 20182020 Proxy Statement • 97


Proposal 11: Election of Directors

    

 

PROPOSAL 1:

Proposal 1 – Election of DirectorsELECTION OF DIRECTORS

Executive Summary

In evaluating potential candidates for service on the Board, the Nominating/Corporate Governance Committee of our Board (the Nominating/Corporate Governance Committee) and the Board have and exercise broad discretion to select director candidates who will best serve the Board and PS Business Parks in the current and anticipated business environment. The goal in the vetting and nomination process is to achieve an appropriate balance of knowledge, experience, diversity, and capability on the Board. The Board, through the Nominating/Corporate Governance Committee, considers the following experience, qualifications, attributes, and skills of both potential director nominees and existing members of the Board:

 

·   Senior leadership experience

  Senior leadership

·   Governance experience

·   Accounting/financial expertise

  Accounting/financial expertise

·   Executive recruitment, compensation, and development experience

·Public company board experience

  Industry experience
Operational management
Capital markets/banking
Governance experience

·Legal and regulatory compliance expertise

·   Industry experience

  

·   Real estate development experience

·   Operational management experience

·   Mergers and acquisitions experience

·   Capital markets/investment banking expertise

·Diversity (gender, race, nationality, and other attributes)

·   Technology expertise

Our director nominees have qualifications, skills, and experience relevant to our business. Each director has experience, mainly at senior executive levels, in other organizations, and a majority of the directors hold or have held directorships at other U.S. public companies. Most of our directors have served as chief executive officers and all have demonstrated superb leadership, intellectual, and analytical skills gained from deep experience in management, finance, and corporate governance.

About the Director Nominees

Our Board consists of nine directors, six of whom are independent. Each nominee is presently a director of PS Business Parks and was previously elected by our shareholders. The Nominating/Corporate Governance Committee recommended, and the Board has nominated, each of our incumbent directors forre-election to the Board. Our shareholders elected eight of the ten nominees at our 2019 annual meeting. The Board appointed the other two nominees in July 2019. Seven of the ten nominees are independent. Ifre-elected, elected, each of the nine directorsten nominees will serve for theone-year term beginning with our 20182020 Annual Meeting, or until their successors, if any, are elected or appointed. Each nominee for election as a director has agreed to serve if elected.

 

PS Business Parks • 20182020 Proxy Statement • 108


Proposal 11: Election of Directors

    

 

Nominees Qualifications

The Nominating/Corporate Governance Committee has recommended to the Board, and the Board has nominated, the nineten incumbent directors listed below forre-election.re-election to the Board. The Board believes that these nominees provide the Company with the combined skills, experience, and personal qualities needed for an effective and engaged Board.We recommend that you voteFOR each nominee.nominee.

The Board has nominated nineten directors, sixseven of whom are independent.

 

Nominee  Age     Principal Business Background     

Director

Since

     

Committee

Membership

 

Ronald L. Havner, Jr.  60    

Chairman and Chief Executive Officer of Public Storage

 

    1998    

 

Maria R. Hawthorne  58    

President and Chief Executive Officer of PS Business Parks

 

    2016    

 

Jennifer Holden Dunbar(Independent Director)  55    

Co-Founder and Managing Director of Dunbar Partners, LLC

 

    2009    Audit, Capital and Compensation

 

James H. Kropp

(Independent Director)

  69    

Chief Investment Officer at SLKW Investments LLC and Chief Financial Officer of Microproperties LLC

 

    1998    Compensation (Chair) and Nominating/Corporate Governance

 

Sara Grootwassink Lewis

(Independent Director)

  50    

Chief Executive Officer of Lewis Corporate Advisors, LLC

 

    2010    

Audit (Chair), Nominating/Corporate Governance and Capital

 

 

Gary E. Pruitt

(Independent Director)

  68    

Retired Chairman and Chief Executive Officer of Univar N.V.

 

    2012    Audit

 

Robert S. Rollo

(Independent Presiding Director for 2017)1

  70    

Retired Senior Partner of Heidrick and Struggles

 

    2013    

Nominating/

Corporate Governance (Chair) and

Compensation

 

 

Joseph D. Russell, Jr.  58    

President of Public Storage

 

    2003    Capital

 

Peter Schultz

(Independent Presiding Director for 2018) 1

  70    

Retired Chief Executive Officer of The Beacon Group, Inc.

 

    2012    

Capital (Chair)

and Audit

 

  Nominee

 

  

Age

 

   

Principal Business Background

 

  

 

Director
Since

 

   

Committee

Membership

 

               
  Ronald L. Havner, Jr.   62   Chairman of the Board and Former CEO of Public Storage and PS Business Parks, Inc.   1998   
  Maria R. Hawthorne   60   President and Chief Executive Officer of PS Business Parks, Inc.   2016   

  Jennifer Holden Dunbar

  (Independent Director)

   57   Co-Founder and Managing Director of Dunbar Partners, LLC   2009   Audit, Capital, and Compensation (Chair)

  James H. Kropp

  (Independent Director)

   71   Retired Chief Investment Officer at SLKW Investments LLC and Retired Chief Financial Officer of Microproperties LLC   1998   Compensation and Nominating/Corporate Governance

  Kristy M. Pipes

  (Independent Director)

   60   Retired Managing Director and Chief Financial Officer of Deloitte Consulting   2019   Audit and Nominating/Corporate Governance

  Gary E. Pruitt

  (Independent Director)

   70   Retired Chairman and Chief Executive Officer of Univar N.V.   2012   Audit (Interim Chair)

  Robert S. Rollo

  (Presiding Independent Director for 2020)(1)

   72   Retired Senior Partner of Heidrick and Struggles   2013   Nominating/Corporate Governance (Chair) and Compensation
  Joseph D. Russell, Jr.   60   Chief Executive Officer and President of Public Storage and former Chief Executive Officer and President of PS Business Parks, Inc.   2003   Capital

  Peter Schultz

  (Independent Director)

   72   Retired Chief Executive Officer of The Beacon Group, Inc.   2012   Audit and Capital (Chair)

  Stephen W. Wilson

  (Independent Director)

   63   Retired Executive Vice President – Development of AvalonBay Communities, Inc.   2019   Audit and Capital
        

 

1(1)

Please see “Corporate Governance and Board Matters –Matters—Presiding Independent Presiding Director” on page 17.18.

 

PS Business Parks • 20182020 Proxy Statement • 119


Proposal 11: Election of Directors

    

 

Age: 62

Director since: 1998

Director Qualification Highlights:

Extensive leadership experience

Extensive company and industry knowledge

Ronald L. Havner, Jr.,

Chairman of the Board of Public Storage

Mr. Havner has been Chairman of the Board of PS Business Parks since March 1998 and previously served as the Company’s Chief Executive Officer. Mr. Havner has been Chairman of the Board of Public Storage (NYSE: PSA), a PS Business Parks affiliate, since August 2011 and was Chief Executive Officer from November 2002 until his retirement effective January 1, 2019. Mr. Havner serves as Chairman of the Board of another PS Business Parks affiliate, Shurgard Self Storage SA (EURONEXT: SHUR) (Shurgard) since completion of its initial public offering in October 2018. Mr. Havner also serves as a director of AvalonBay Communities, Inc. (NYSE: AVB) and served as director of California Resources Corp. (NYSE: CRC) from December 2014 to May 2018. Mr. Havner was the 2014 Chairman of the Board of Governors of the National Association of Real Estate Investment Trusts, Inc. (NAREIT).

In considering the nomination of Mr. Havner forre-election to the Board, the Nominating/Corporate Governance Committee and the Board considered Mr. Havner’s extensive leadership experience, his knowledge of the Company and the industry from his service as Chairman since 1998 and as the Company’s previous Chief Executive Officer, and his public company board experience.

Age: 60

Director since: 2016

Director Qualification Highlights:

Extensive company knowledge

 

Director since 1998

Chairman and Chief Executive Officer of Public Storage

DIRECTOR QUALIFICATION HIGHLIGHTS:

Extensive leadership experience
Extensive Company and industry knowledge

Mr. Havner has been Chairman of the Board of PS Business Parks since March 1998 and previously served as the Company’s Chief Executive Officer. Mr. Havner has been Chief Executive Officer of Public Storage since November 2002. Mr. Havner also serves as a director of AvalonBay Communities, Inc. (NYSE: AVB) and will serve as director of California Resources Corp. (NYSE: CRC) through the end of his current term on May 10, 2018. Mr. Havner was the 2014 Chairman of the Board of Governors of the National Association of Real Estate Investment Trusts, Inc. (NAREIT).

Mr. Havner’s qualifications for election to the PS Business Parks Board include his extensive leadership experience and Company and industry knowledge as the Company’s previous Chief Executive Officer.

In considering the nomination of Mr. Havner forre-election to the Board, the Nominating/Corporate Governance Committee and the Board considered each of the qualifications above, including Mr. Havner’s experience in having served as our Chairman since 1998, and as our former Chief Executive Officer.

Maria R. Hawthorne, 58

Director since 2016

President and Chief Executive Officer of PS Business Parks

DIRECTOR QUALIFICATION HIGHLIGHTS:

Extensive Company knowledge
Extensive operational and leadership experience

Maria R. Hawthorne

President and Chief Executive Officer of PS Business Parks

Ms. Hawthorne has served as Chief Executive Officer and President of the Company since July 2016 and August 2015, respectively. In addition, Ms. Hawthorne also served as the Company’s acting Chief Financial Officer (CFO) from September 2017 to September 2018. Ms. Hawthorne was elected as a member of our Board in July 2016. Ms. Hawthorne previously served as Executive Vice President, Chief Administrative Officer of the Company from July 2013 to August 2015. Prior to that, Ms. Hawthorne served as the Company’s Executive Vice President, East Coast, from February 2011 to July 2013. Ms. Hawthorne served as the Company’s Senior Vice President from March 2004 to February 2011, with responsibility for property operations on the East Coast, including Northern Virginia, Maryland, and South Florida. From June 2001 through March 2004, Ms. Hawthorne was a Vice President of the Company, responsible for property operations in Virginia. From July 1994 to June 2001, Ms. Hawthorne was a Regional Manager of the Company in Virginia. From August 1988 to July 1994, Ms. Hawthorne was a General Manager, Leasing Director, and Property Manager for American Office Park Properties. Ms. Hawthorne also serves as director on the Executive Board of NAREIT. Ms. Hawthorne earned a Bachelor of Arts Degree in International Relations from Pomona College.

Ms. Hawthorne has served as Chief Executive Officer and President of the Company since July 2016 and August 2015, respectively. In addition, since August 2017, Ms. Hawthorne has also served in a dual capacity as the Company’s acting Chief Financial Officer (CFO) and will continue to so serve until a new CFO is retained. Ms. Hawthorne was also elected as a member of our Board in July 2016. Ms. Hawthorne most recently served as Executive Vice President, Chief Administrative Officer of the Company from July 2013 to August 2015. Prior to that, Ms. Hawthorne served as the Company’s Executive Vice President, East Coast from February 2011 to July 2013. Ms. Hawthorne served as the Company’s Senior Vice President from March 2004 to February 2011, with responsibility for property operations on the East Coast, which included Northern Virginia, Maryland and South Florida. From June 2001 through March 2004, Ms. Hawthorne was a Vice President of the Company, responsible for property operations in Virginia. From July 1994 to June 2001, Ms. Hawthorne was a Regional Manager of the Company in Virginia. From August 1988 to July 1994, Ms. Hawthorne was a General Manager, Leasing Director and Property Manager for American Office Park Properties. Ms. Hawthorne earned a Bachelor of Arts Degree in International Relations from Pomona College.

Ms. Hawthorne’s qualifications for election to the PS Business Parks Board include her leadership experience and Company knowledge. As the only director who is also a member of the PS Business Parks executive management team, Ms. Hawthorne provides management’s perspective in Board discussions about the operations and strategic direction of the Company.

PS Business Parks • 20182020 Proxy Statement • 1210


Proposal 11: Election of Directors

    

 

Jennifer Holden Dunbar, 55
In considering the nomination of Ms. Hawthorne forre-election to the Board, the Nominating/Corporate Governance Committee and the Board considered Ms. Hawthorne’s leadership experience and Company knowledge. As the only director who is also a member of the PS Business Parks executive management team, Ms. Hawthorne provides management’s perspective in Board discussions about the operations and strategic direction of the Company.

Age: 57

Director since: 2009

Committees:Audit, Capital, and Compensation (Chair)

Director Qualification Highlights:

Extensive financial expertise

 

Director since 2009

Audit Committee, Capital Committee,

Compensation Committee

Co-Founder and Managing Director of Dunbar Partners, LLC

DIRECTOR QUALIFICATION HIGHLIGHTS:

Extensive financial expertise
Experience in private equity, investments, and M&A

Jennifer Holden Dunbar

Co-Founder and Managing Director of Dunbar Partners, LLC

Ms. Dunbar has been a director of PS Business Parks since February 2009. From 1994 to 1998, Ms. Dunbar was a partner with Leonard Green and Partners, L.P., a private equity firm she first joined in 1989. Ms. Dunbar has served asCo-Founder and Managing Director of Dunbar Partners, LLC, an investment and advisory services firm, since March 2005. Ms. Dunbar is also a director of Big 5 Sporting Goods Corporation (NASDAQ: BGFV), where she serves on the compensation committee and chairs the nominating and corporate governance committee. Ms. Dunbar has served on the boards of trustees of various funds in the PIMCO Funds complex since April 2015 (overseeing 150 mutual funds and ETFs as of December 31, 2019), where she chairs the investment performance committee and is a member of the audit, governance and valuation oversight committees. Each of the PIMCO entities is a registered investment company under the Investment Company Act of 1940.

In considering the nomination of Ms. Dunbar forre-election to the Board, the Nominating/Corporate Governance Committee and the Board considered Ms. Dunbar’s financial expertise, experience in private equity, and experience with investments and mergers and acquisitions. She also has valuable experience as a member of several public company boards.

PS Business Parks since February 2009. From 1994 to 1998, Ms. Dunbar was a partner with Leonard Green and Partners, L.P., a private equity firm she first joined in 1989. Ms. Dunbar has served as• 2020 Proxy Statement • 11


Co-Founder and Managing DirectorProposal 1: Election of Dunbar Partners, LLC, an investment and advisory services firm, since March 2005. Ms. Dunbar is also a director of Big 5 Sporting Goods Corporation (NASDAQ: BGFV), where she serves on the audit and compensation committees and chairs the nominating and corporate governance committee. Ms. Dunbar has served on the board of trustees of various funds in the PIMCO Funds complex since April 2015 (overseeing 141 fixed income funds as ofyear-endDirectors 2017) and February 2016 (21 equity funds as ofyear-end 2017), respectively, where she is a member of the audit, governance and valuation oversight committee of each board. Ms. Dunbar is also the chair of the governance committee andco-chair of the valuation oversight committee of the board that oversees the PIMCO equity trusts. Each of the PIMCO entities is a registered investment company under the Investment Company Act of 1940, as amended.

Ms. Dunbar’s qualifications for election to the PS Business Parks Board include her financial expertise, her experience in private equity and her experience with investments and mergers and acquisitions. She also has valuable experience as a member of several public company boards.

James H. Kropp, 69

    

Director since 1998

Compensation Committee (Chair) Nominating/Corporate Governance Committee

Chief Investment Officer at SLKW Investments LLC and Chief Financial Officer of Microproperties LLC

DIRECTOR QUALIFICATION HIGHLIGHTS:

Age:71

Director since: 1998

Committees: Compensation, Nominating/Corporate Governance

Director Qualification Highlights:

Extensive knowledge of investment banking

Specialization in real estate securities and experience with real estate businesses

James H. Kropp

Retired Chief Investment Officer at SLKW Investments LLC and Retired Chief Financial Officer of Microproperties LLC

Mr. Kropp has been a director of PS Business Parks since March 1998. Mr. Kropp served as an officer of SLKW Investments LLC from 2009 to 2019 and of Microproperties LLC, an owner and asset manager of net leased properties, from August 2012 until March 2019. Mr. Kropp is currently a Board Leadership Fellow for the National Association of Corporate Directors. Mr. Kropp also currently serves as a director of American Homes 4 Rent (NYSE: AMH), a leader in the home rental market, and on the board of FS KKR Capital Corp. (NYSE: FSK), following its acquisition of Corporate Capital Trust, Inc., where he served on the board from 2011 until 2018. Mr. Kropp has been a member of the board of directors of FS KKR Capital Corp II since its acquisition of Corporate Capital Trust II and FS Investment Corporations II, III and IV in December 2019.

In considering the nomination of Mr. Kropp forre-election to the Board, the Nominating/Corporate Governance Committee and the Board considered Mr. Kropp’s knowledge of investment banking and capital markets with a specialization in real estate securities, and his extensive experience with real estate businesses, including other REITs. He also has valuable experience as a member of several public company boards.

Age: 60

Director since: 2019

Committees:Audit and Nominating/Corporate Governance

Director Qualification Highlights:

Extensive leadership and financial experience

Kristy M. Pipes

Retired Managing Director and Chief Financial Officer of Deloitte Consulting

Ms. Pipes has been a director of PS Business Parks since July 2019. Ms. Pipes was Managing Director and Chief Financial Officer of Deloitte Consulting, a management consultancy firm with operations in the United States, India, Germany, and Mexico, where she managed the finance function. Ms. Pipes held various leadership positions, including serving on the firm’s Management Committee and Consulting Operations Committee. Prior to joining Deloitte in 1999, Ms. Pipes was Vice President and Manager, Finance Division, at Transamerica Life Companies and Senior Vice President and Chief of Staff for the President and Chief Executive Officer (among other senior management positions) at First Interstate Bank of California.

In considering the nomination of Ms. Pipes forre-election to the Board, the Nominating/Corporate Governance Committee and the Board considered Ms. Pipes’ extensive financial analysis and operational expertise. Ms. Pipes also brings deep management and leadership experience to the Board, having held several senior leadership positions during her career.

Mr. Kropp has been a director of PS Business Parks since March 1998. Mr. Kropp has served as Chief Investment Officer at SLKW Investments LLC since 2009 and as Chief Financial Officer of Microproperties LLC, an owner and asset manager of net leased restaurant properties, since August 2012. Mr. Kropp served as interim Chief Financial Officer of TaxEase LLC from 2009 to February 2013 and is currently a Board Leadership Fellow for the National Association of Corporate Directors. Mr. Kropp also currently serves as a director of Corporate Capital Trust, Inc. and Corporate Capital Trust II, registered investment companies, and American Homes 4 Rent LLC (NYSE: AMH), a leader in the home rental market.

Mr. Kropp’s qualifications for election to the PS Business Parks Board include his knowledge of investment banking and capital markets with a specialization in real estate securities, and his extensive experience with real estate businesses, including other REITs. He also has valuable experience as a member of several public company boards.

PS Business Parks • 20182020 Proxy Statement • 1312


Proposal 11: Election of Directors

    

 

Sara Grootwassink Lewis, 50

Age: 70

Director since: 2012

Committees: Audit (Interim Chair)

Director Qualification Highlights:

 

Director since 2010

Audit Committee (Chair)

Nominating/Corporate Governance Committee

Capital Committee

Chief Executive Officer of Lewis Corporate Advisors, LLC

DIRECTOR QUALIFICATION HIGHLIGHTS:

Executive and financial experience at other REITs
Extensive experience as Chartered Financial Analyst and Certified Public Accountant

Ms. Lewis has been a director of PS Business Parks since February 2010. She is Chief Executive Officer of Lewis Corporate Advisors, a capital markets advisory firm. From May 2002 through February 2009, Ms. Lewis served as Executive Vice President and Chief Financial Officer of Washington Real Estate Investment Trust (NYSE: WRE), which owns and operates a diversified group of properties in the Washington, D.C. area. Ms. Lewis also currently serves on the boards of Sun Life Financial (NYSE: SLF) and Weyerhaeuser (NYSE: WY), following its acquisition of Plum Creek Timber, where she served on the board from 2013 to 2016. Ms. Lewis previously served on the board of directors of CapitalSource from 2004 until its merger in 2014, and the board of directors of Adamas Pharmaceuticals (NASDAQ: ADMS) from 2014 to 2016. Ms. Lewis is a member of the board of trustees of the Brookings Institution and a former Standing Advisory Group member of the Public Company Accounting Oversight Board (PCAOB). Ms. Lewis is also a United States Chamber of Commerce Center for Capital Markets Competitiveness Leadership Board Member.

Ms. Lewis’ qualifications for election to the PS Business Parks Board include her previous executive and financial experience at three other publicly traded REITs and her background as a Chartered Financial Analyst and Certified Public Accountant. She brings her extensive financial and real estate industry knowledge to the Board as well as her public company board experience.

Gary E. Pruitt, 68

Director since 2012

Audit Committee

Retired Chairman and Chief Executive Officer of Univar N.V.

DIRECTOR QUALIFICATION HIGHLIGHTS:

Extensive leadership and financial experience

Experience as trustee of Public Storage

Gary E. Pruitt

Retired Chairman and Chief Executive Officer of Univar N.V.

Mr. Pruitt has served as a director of PS Business Parks since February 2012. He served as Chairman and Chief Executive Officer of Univar N.V. (Univar) from 2002 until his retirement as Chief Executive Officer in 2010 and as Chairman in 2011. Univar is a chemical distribution company based in Bellevue, Washington, with distribution centers in the United States, Canada, and Europe. Mr. Pruitt is also a trustee of Public Storage, a director of Itron, Inc. (NASDAQ: ITRI), and a former director of Esterline Technologies Corp. (NYSE: ESL).

In considering the nomination of Mr. Pruitt forre-election to the Board, the Nominating/Corporate Governance Committee and the Board considered Mr. Pruitt’s leadership and financial experience as Chairman and Chief Executive Officer at Univar and his public company board experience, including his membership on the board of trustees of Public Storage.

Mr. Pruitt has served as a director of PS Business Parks since February 2012. He served as Chairman and Chief Executive Officer of Univar N.V. (Univar) from 2002 until his retirement as Chief Executive Officer in 2010 and as Chairman in 2011. Univar is a chemical distribution company based in Bellevue, Washington, with distribution centers in the United States, Canada and Europe. Mr. Pruitt is also a trustee of Public Storage, a director of Itron, Inc. (NASDAQ: ITRI), and a former director of Esterline Technologies Corp. (NYSE: ESL).

Mr. Pruitt’s qualifications for election to the PS Business Parks Board include his leadership and financial experience as Chairman and Chief Executive Officer at Univar and his membership on the board of trustees of Public Storage.

    PS Business Parks • 2018 Proxy Statement • 14


Proposal 1

Age: 72

Director since: 2013

Committees:Nominating/Corporate Governance (Chair) and Compensation

Director Qualification Highlights:

 

Robert S. Rollo, 70

Director since 2013

Nominating/Corporate Governance Committee (Chair)

Compensation Committee

Retired Senior Partner of Heidrick and Struggles

DIRECTOR QUALIFICATION HIGHLIGHTS:

Extensive knowledge and expertise in executive recruitment, compensation, and talent management

Experience in corporate governance

Robert S. Rollo

Retired Senior Partner of Heidrick and Struggles

Mr. Rollo has served as a director of PS Business Parks since October 2013. Mr. Rollo most recently served as a Senior Partner at Heidrick and Struggles (Heidrick) in Los Angeles from 2006 until his retirement in 2012. Heidrick is a leading international leadership advisory and executive search firm. Mr. Rollo is a past trustee of the University of Southern California and is Chairman Emeritus of the Southern California Chapter of the National Association of Corporate Directors.

In considering the nomination of Mr. Rollo forre-election to the Board, the Nominating/Corporate Governance Committee and the Board considered Mr. Rollo’s extensive knowledge of and expertise in executive recruitment, compensation, and development and talent management, along with his experience in corporate governance.

PS Business Parks since October 2013. Mr. Rollo most recently served as a Senior Partner at Heidrick and Struggles (Heidrick) in Los Angeles from 2006 until his retirement in 2012. Heidrick is a leading international leadership advisory and executive search firm. Mr. Rollo is a past trustee• 2020 Proxy Statement • 13


Proposal 1: Election of the University of Southern California and is Chairman Emeritus of the Southern California Chapter of the National Association of Corporate Directors.

Mr. Rollo’s qualifications for election to the PS Business Parks Board include his extensive knowledge of and expertise in executive recruitment, compensation and development and talent management, along with his experience in corporate governance.

Joseph D. Russell, Jr., 58Directors

    

Director since 2003

Capital Committee

President of Public Storage

Age: 60

Director since: 2003

Committees:Capital (Interim Chair)

Director Qualification Highlights:

 

DIRECTOR QUALIFICATION HIGHLIGHTS:

Leadership experience at the Company

Extensive industry knowledge

  

ExtensiveJoseph D. Russell, Jr.

Chief Executive Officer and President of Public Storage

Mr. Russell has been a director of PS Business Parks since August 2003. Mr. Russell has been President and Chief Executive Officer of Public Storage since July 2016 and January 2019, respectively. Mr. Russell also joined the Public Storage board in January 2019. Previously, Mr. Russell was Chief Executive Officer of PS Business Parks from August 2003 until July 2016, and President of PS Business Parks from September 2002 to August 2015. Mr. Russell serves on the Advisory Board of Governors of NAREIT and previously served on the board of directors of the Self-Storage Association. Before joining PS Business Parks, Mr. Russell was employed by Spieker Properties (Spieker), an owner and operator of office and industrial properties in Northern California, and its predecessor, for more than ten years, becoming an officer of Spieker when it became a publicly held REIT in 1993.

In considering the nomination of Mr. Russell forre-election to the Board, the Nominating/Corporate Governance Committee and the Board considered Mr. Russell’s leadership experience; Company and industry knowledge, including his more than20-year involvement with publicly held REITs; and extensive experience with office and industrial real estate.

Mr. Russell has been a director of PS Business Parks since August 2003. Mr. Russell has been President of Public Storage since July 2016 and, as recently announced, will join the Public Storage board and serve as its Chief Executive Officer effective January 1, 2019. Previously, Mr. Russell was Chief Executive Officer of PS Business Parks from August 2003 until July 2016, and President of PS Business Parks from September 2002 to August 2015. Before joining PS Business Parks, Mr. Russell had been employed by Spieker Properties, an owner and operator of office and industrial properties in Northern California (Spieker), and its predecessor, for more than ten years, becoming an officer of Spieker when it became a publicly held REIT in 1993.

Mr. Russell’s qualifications for election to the PS Business Parks Board include his leadership experience and Company and industry knowledge, including his more than20-year involvement with publicly held REITs and extensive experience with office and industrial real estate.

PS Business Parks • 2018 Proxy Statement • 15


Proposal 1

Age: 72

Director since: 2012

Committees: Audit and Capital

Director Qualification Highlights:

 

Peter Schultz, 70

Director since 2012

Independent Presiding Director (2018)

Capital Committee (Chair)

Audit Committee

Retired Chief Executive Officer and Director of

    The Beacon Group, Inc.

DIRECTOR QUALIFICATION HIGHLIGHTS:

Leadership and senior management experience

Extensive knowledge of the real estate industry

Peter Schultz

Retired Chief Executive Officer and Director of The Beacon Group, Inc.

Mr. Schultz has been a director of PS Business Parks since February 2012. He served as President, Chief Executive Officer, and a director of The Beacon Group, Inc. (Beacon) and its affiliates for more than 25 years until his retirement in 2010. Beacon, based in Southern California, and its affiliates, were engaged in the development and management of more than three million square feet of retail, industrial, hospitality, and residential projects. Prior to working at Beacon, Mr. Schultz was employed by Arthur Andersen for four years as a certified public accountant in its tax department.

Mr. Schultz is a member of the American Institute of Certified Public Accountants and the California Society of Certified Public Accountants.

In considering the nomination of Mr. Schultz forre-election to the Board, the Nominating/Corporate Governance Committee and the Board considered Mr. Schultz’s leadership and extensive real estate experience as President, Chief Executive Officer, and director of Beacon and its affiliates and his extensive financial expertise gained from his almost forty years of experience in finance.

Mr. Schultz has been a director of PS Business Parks since February 2012 and serves as the Company’s Independent Presiding Director for 2018. He served as President, Chief Executive Officer and a director of The Beacon Group, Inc. (Beacon) and its affiliates for more than 25 years until his retirement in 2010. Beacon, based in Southern California, and its affiliates, were engaged in the development and management of more than three million square feet of retail, industrial, hospitality and residential projects. Prior to working at The Beacon Group, Mr. Schultz was employed by Arthur Andersen for four years as a certified public accountant in its tax department.

Mr. Schultz is a member of the American Institute of Certified Public Accountants and the California Society of Certified Public Accountants.

Mr. Schultz’s qualifications for election to the PS Business Parks Board include his leadership and extensive real estate experience as President, Chief Executive Officer and director of Beacon and its affiliates and his extensive financial expertise gained from his almost forty years of experience in finance.

PS Business Parks • 20182020 Proxy Statement • 1614


Proposal 11: Election of Directors

Age: 63

Director since: 2019

Committees: Audit and Capital

Director Qualification Highlights:

Extensive leadership and financial experience

Stephen W. Wilson

Retired Executive Vice President – Development of AvalonBay Communities, Inc.

Mr. Wilson has been a director of PS Business Parks since July 2019. Mr. Wilson was Executive Vice President-Development of AvalonBay Communities, Inc. (NYSE:AVB), a real estate investment trust that develops, redevelops, acquires, and manages multifamily communities in the United States. Mr. Wilson held various senior leadership positions and was responsible for development activities on the West Coast andMid-Atlantic at AvalonBay. Prior to joining AvalonBay in 1988, Mr. Wilson was Senior Vice President and Chief Operating Officer of SU Development, Inc. and Senior Vice President of Continental Pacific, Inc., with responsibilities in development, debt and equity financing, property management, and institutional sales. He is a member of the Urban Land Institute (ULI), former chair of the ULI Transit Oriented Development Council, and a member of The American Institute of Certified Public Accountants. Mr. Wilson was formerly a member of the board of directors of the Housing Industry Foundation and previously sat on the U.C. Berkeley Fisher Center Policy Advisory Board.

In considering the nomination of Mr. Wilson forre-election to the Board, the Nominating/Corporate Governance Committee of the Board considered Mr. Wilson’s extensive real estate development experience, finance, and accounting experience. In addition, the Board considered Mr. Wilson’s service in several senior leadership positions at public and private companies.

PS Business Parks • 2020 Proxy Statement • 15


Proposal 1: Election of Directors

    

 

DIRECTOR NOMINEES SKILLS SUMMARY

The Board believes that our director nominees provide PS Business Parks with the combined skills, experience, and personal qualities needed for an effective and engaged Board.

LOGOLOGOLOGOLOGOLOGOLOGOLOGOLOGOLOGOLOGO
CEO or Executive Experience
OtherPublic Board Experience
Real EstateIndustry Experience
FinancialExpertor Tax Expertise
Corporate Governance Experience
M&A/Capital Markets/Capital Allocation Experience
Succession Planning/Management Development Experience
Diverse

PS Business Parks • 2020 Proxy Statement • 16


Proposal 1: Election of Directors

CORPORATE GOVERNANCE AND BOARD MATTERS

Corporate Governance and Board MattersFramework

Corporate Governance Framework

The Board has adopted the following corporate governance documents, which, along with our charter and bylaws, establish the framework for our corporate governance and outline the general practice of our Board with respect to board structure, function, and conduct, and board and committee organization.organization:

 

  

PS Business Parks Corporate Governance Guidelines and Director Code of Ethics (the Corporate Governance Guidelines)

  Charter
Bylaws

Charters of our standing committees of the Board (the Committee Charters)

  

Business Conduct Standards applicable to our officers and employees

  

Code of Ethics for our senior financial officers (the Code of Ethics)

You can access ourOur current Corporate Governance Guidelines, Business Conduct Standards, Code of Ethics, and Committee Charters are available online in the “Investor Relations” section of our website, psbusinessparks.com/investor-relations/corporate-governance, or byin writing tofrom the Company’s Investor Services Department, 701 Western Avenue, Glendale, California 91201-2349.91201.

The Nominating/Corporate Governance Committee reviews the Corporate Governance Guidelines are reviewed at least annually by the Nominating/Corporate Governance Committee, whichand makes recommendations for any changes to the Board. We will disclose any substantive amendments or waivers to the Code of Ethicsour ethics policies and standards on our website or in accordance with the SEC and New York Stock Exchange (NYSE) requirements.

Commitment to Diversity

The Board and its Nominating/Corporate Governance Committee are committed to ensuring that a diversity of experiences and viewpoints are represented on the Board as well as the Company’s senior management. As a reflection of this commitment, 33%30% of our current Board is female, and our President and CEO is female and Hispanic.

Board Leadership

We have separate individuals serving as Chairman of the Board and as CEO. Ronald L. Havner, Jr., has served as Chairman of the Board since March 1998. He is also Chairman and CEO of Public Storage. Mr. Havner has been involved with the Company since its founding and has extensive knowledge of the Company, the markets in which it operates, and the real estate industry. Joseph D. Russell, Jr. is a member of our Board and was our CEO from August 2003 to June 2016. Mr. Russell was also our President until August 2015 and currently serves as President, Chief Executive Officer, and Trustee of Public Storage and, as recently announced, will join the Public Storage board and serve as its CEO effective January 1, 2019.Storage. Maria R. Hawthorne serves as our President and was appointed to the position of CEO in July 2016.CEO. She is the only management director and bringsin-depth knowledge of the issues, opportunities, and risks facing the Company our business and our industry. She is also deeply familiar with ourday-to-day operations and management and has the leadership skills to continue to drive profitable growth of PS Business Parks.

We do not have a policy against one individual holding the positions of Chairman and CEO. Rather, the Board evaluates the desirability of having a combined or separate Chairman and CEO fromtime-to-time time to time and adopts a structure based on what it believes to be in the best interests of PS Business Parks

PS Business Parks • 2020 Proxy Statement • 17


Proposal 1: Election of Directors

and its shareholders. Currently, the Board believes that having separate Chairman and CEO roles serves the interests of the Company and its shareholders well.

Independent Presiding DirectorMajority Vote Requirements for Directors

The Corporate Governance Guidelines provide that in an uncontested election of directors, each director nominee who does not receive at least a majority of the votes cast with respect to that director must submit his or her resignation to the Board. For the purpose of the Corporate Governance Guidelines, a majority means the number of votes cast “for” a director must exceed 50% of the votes cast with respect to the director. The Nominating/Corporate Governance Committee will then make a recommendation to the Board about whether to accept or reject the resignation or take other action. The Board will act on any such recommendation and publicly disclose its decision within 90 days from the date the election results were certified by the Inspector of Elections. If a director’s resignation is accepted by the Board, the Board may fill the resulting vacancy or decrease the size of the Board in accordance with the bylaws.

Presiding Independent Director

The Board has established a position of independent presiding directorPresiding Independent Director to provide an independent director with a leadership role on the Board. The independent presiding directorPresiding Independent Director presides at meetings of all independent directors or allnon-management directors in executive sessions without the presence of management. These meetings are held on a regular basis in connection with each regularly scheduled board meeting and at the request

PS Business Parks • 2018 Proxy Statement • 17


Proposal 1

of any independent ornon-management director. In addition, the independent directors meet separately at least once annually. These sessions are designed to encourage open discussion of any matter of interest without the CEO or any other members of management present. The position of independent presiding directorPresiding Independent Director generally rotates annually among the chairs of the standing committees of the Board. James Kropp was the Presiding Independent Director for 2019. Robert S. Rollo Chair of the Nominating/Corporate Governance Committee, was the independent presiding director for 2017. Peter Schultz is the independent presiding directorPresiding Independent Director for 2018.2020.

Board Responsibilities and Oversight of Risk Management

The Board is responsible for overseeing our Company’s approach to major risks and our policies for assessing and managing these risks. In connection with its oversight function, the Board regularly receives presentations from management on areas of risk facing our business. The Board and management actively engage in discussions about these potential and perceived risks to the business.

In addition, the Board is assisted in its oversight responsibilities by the four standing Board committees (as described below), which have assigned areas of oversight responsibility for various matters, as described in the Committee Charters and as provided in the NYSE rules.

The Audit Committee of our Board (the Audit Committee) assists the Board in overseeing the integrity of our financial statements, the qualifications, independence, and performance of our independent registered public accounting firm, and the performance of our internal audit function. Pursuant to its charter, the Audit Committee is also evaluates Company practice and policies with respect toresponsible for oversight of risk assessment and risk management, andincluding any major financial risk on a regular basis.exposures.

The Compensation Committee oversees the compensation of our CEO and other executive officers and evaluates compensation incentives to ensure they will motivate senior management to grow long-term shareholder returnsreturn without taking undue risk.

PS Business Parks • 2020 Proxy Statement • 18


Proposal 1: Election of Directors

The Nominating/Corporate Governance Committee assists the Board by identifying individuals qualified to become Board members and makes recommendations on Board appointments and nominations. The Nominating/Corporate Governance Committee also oversees our governance policies and as part of that oversight focuses on risks associated with director and

management succession planning, corporate governance, and overall Board effectiveness.

The Capital Committee oversees the optimization of the Company’s capital expenditures. The Capital Committee’s goal is to place the Company in the best position to maximize the long-term benefit of its capital expenditures, while at the same time ensuring those assets are well maintained and positioned to meet the needs and demands of the Company’s customer base.

The Board committees also hear reports from members of management to enable each committee to identify, discuss, understand and manage risk. The chairmanchair of each of the Board’s standing committees reports on interim individual committee discussiondiscussions to the full Board at each Board meeting. All directors have access to members of management in the event a director wishes to follow up on items discussed outside theof Board meeting.meetings.

Board Orientation and Education

Each new director participates in an orientation program and receives materials and briefings concerning our business, industry, management, and corporate governance policies and practices. Continuing education is provided for all directors through boardBoard materials and presentations, discussions with management, and the opportunity to attend external board education programs.

Board Retirement Policy

The Board approved an amendment to the Corporate Governance Guidelines in July 2019 increasing the mandatory director retirement age from 73 years of age to 75 years of age. The Corporate Governance Guidelines provide that no person will be nominated for election to the Board for any term unless he or she is 7375 years of age or younger on the first day of the term. The Board has discretion to make exceptions to the policy to provide for a transition period of service.

period.

    PS Business Parks • 2018 Proxy Statement • 18


Proposal 1

Director Independence

The Board evaluates the independence of each director annually based on information supplied by the directors and the Company, and on the recommendations of the Nominating/Corporate Governance Committee. The Corporate Governance Guidelines require that a majority of the directors be independent in accordance with the requirements of the NYSE. A director qualifies as independent unless the Board determines, in accordance with NYSE rules, that the director has a material relationship with PS Business Parks, based on all relevant facts and circumstances. Material relationships may include commercial, industrial, consulting, legal, accounting, charitable, family, professional, personal, and other business, professional and personal relationships. The Board also considers the director’s relationships with Public Storage.Storage, our largest shareholder.

Following its annual review of each director’s independence, in February 2018,2020, the Nominating/ Corporate Governance Committee recommended to the Board, and the Board determined, that (i) each of Jennifer Holden Dunbar, James H. Kropp, Sara Grootwassink Lewis,Kristy M. Pipes, Gary E. Pruitt, Robert S. Rollo, and Peter Schultz, and Stephen W. Wilson is independent pursuant to the rules of the NYSE, and (ii) each Audit Committee member and each Compensation Committee member meets the additional independence requirements of the rules of the SEC.

PS Business Parks • 2020 Proxy Statement • 19


Proposal 1: Election of Directors

Committees of the Board of Directors

Our Board has four standing committees: the Audit Committee, the Compensation Committee, the Nominating/Corporate Governance Committee, and the Capital Committee. Each of the standing committees operates pursuant to a written charter, which can be viewed at our website at psbusinessparks.com/investor-relations/corporate-governance. AAny shareholder may obtain a print copy will be provided to any shareholder who requests a copy by writing to the Company’s Secretary at PS Business Parks, Inc.,

701 Western Avenue, Glendale, CA 91201-2349.

91201.

Our four standing committees are described below.

Audit Committee

The primary functions of the Audit Committee, as set forth in its charter, are to assist the Board in fulfilling its responsibilities for oversight of:

 

the integrity of our financial statements;

the integrity of our financial statements;

 

compliance with legal and regulatory requirements;

compliance with legal and regulatory requirements;

 

the qualifications, independence and performance of the independent registered public accounting firm; and

the qualifications, independence, and performance of the independent registered public accounting firm;

 

the scope and results of internal audits, the Company’s internal controls over financial reporting and the performance of the Company’s internal audit function.

the scope and results of internal audits, the Company’s internal controls over financial reporting, and the performance of the Company’s internal audit function;

Among other things, the Audit Committee appoints, evaluates and determines the compensation of the independent registered public accounting firm; reviews and approves the scope of the annual audit, the audit fee and the financial statements; approves all other services and fees performed by the independent registered public accounting firm; prepares the Audit Committee Report for inclusion in the annual proxy statement; and annually reviews its charter and performance.

appoints, evaluates, and determines the compensation of the independent registered public accounting firm;

reviews and approves the scope of the annual audit, the audit fee, and the financial statements;

approves all other services and fees performed by the independent registered public accounting firm;

prepares the Audit Committee Report for inclusion in the annual proxy statement; and

annually reviews its charter and performance.

Additionally, the Audit Committee reviews and discusses with management the Company’s major financial risk exposures and the steps management has taken to monitor and control such exposures, including the Company’s risk assessment policies.

Each member of the Audit Committee: (1) meets the financial literacy and independence standards of the NYSE; (2) qualifies as an audit committee financial expert within the meaning ofpursuant to the rules of the SEC and NYSE;SEC; and (3) qualifies as independent within the meaning ofpursuant to the rules of the SEC and NYSE.

PS Business Parks • 2018 Proxy Statement • 19


Proposal 1

Compensation Committee

The primary functions of the Compensation Committee, as set forth in its charter, are to:

 

determine, either as a committee or together with other independent directors, the compensation of the Company’s CEO;

PS Business Parks • 2020 Proxy Statement • 20


Proposal 1: Election of the Company’s CEO;

Directors

    

determine the compensation of other executive officers;

 

administer the Company’s equity and executive officer incentive compensation plans;

determine the compensation of other executive officers;

 

review and discuss with management the Compensation Discussion and Analysis (CD&A) to be included in the proxy statement and incorporated by reference into the Form10-K and to recommend to the Board for inclusion of the CD&A in the Form10-K and proxy statement;

administer the Company’s equity and executive officer incentive compensation plans;

 

provide a description of the processes and procedures for the consideration and determination of executive compensation for inclusion in the Company’s annual proxy statement;

review and discuss with management the Compensation Discussion and Analysis (CD&A) to be included in the proxy statement and incorporated by reference into the Form10-K and to recommend to the Board for inclusion of the CD&A in the Form10-K and proxy statement;

 

review with management its annual assessment of potential risks related to the Company’s compensation policies and practices applicable to all employees;

provide a description of the processes and procedures for the consideration and determination of executive compensation for inclusion in the Company’s annual proxy statement;

 

review the advisory shareholder votes on the Company’s executive compensation programs;

review with management its annual assessment of potential risks related to the Company’s compensation policies and practices applicable to all employees;

 

produce the Compensation Committee Report for inclusion in the annual proxy statement; and

review the advisory shareholder votes on the Company’s executive compensation programs;

 

evaluate its performance annually.

produce the Compensation Committee Report for inclusion in the annual proxy statement; and

evaluate the Compensation Committee’s performance annually.

The Compensation Committee has not delegated any of its responsibilities to individual members of the committeeCompensation Committee or to a subcommittee of the committee,Compensation Committee, although it has the discretion to do so. As required by its charter, the Compensation Committee and, in

some instances, the Compensation Committee and all other independent members of the Board, made final compensation decisions for executive officers in 2017,2019, including the NEOs set forth in the Summary Compensation Table on page 51 below. The Compensation Committee has the sole authority to retain outside compensation consultants for advice, but historically and for 2017,2019 has not done so, relying instead on surveys of publicly available information about senior executive compensation at similar companies. For a discussion of the Compensation Committee’s use of survey information in 2017,2019, as well as the role of Ms. Hawthorne, our President and CEO, in determining or recommending the amount of compensation paid to our NEOs in 2017,2019, see the CD&A beginning on page 28.31.

Each member of the Compensation Committee qualifies as independent pursuant to the rules of the SEC and NYSE.

Compensation Committee Interlocks and Insider Participation.No executive officer of PS Business Parks served on the compensation committee or board of directors of any other entity whichthat has an executive officer who also served on our Compensation Committee or Board at any time during 2017,2019, and no member of the Compensation Committee had any relationship with the Company requiring disclosure under Item 404 of SEC RegulationS-K.

Messrs. Havner and Russell and Ms. Hawthorne are present or former officers of the Company and are members of the Board. They do not serve on the Compensation Committee.

Oversight of Compensation Risks.With respect to consideration of risks related to compensation, the Compensation Committee annually considers a report from our senior management team concerning its review of potential risks related to compensation policies and practices applicable to all of the Company’s employees.

PS Business Parks • 2020 Proxy Statement • 21


Proposal 1: Election of Directors

In early 2018,2020, the Compensation Committee considered management’s conclusion that the Company’s compensation policies and practices are not reasonably likely to have a material adverse effect on the Company.

    PS Business Parks • 2018 Proxy Statement • 20


Proposal 1

In connection with preparing the report for the Compensation Committee’s consideration, membersreview of our senior management team, including our CEO, reviewed the target metrics for all of our employee incentive compensation plans. At the completion of the review, management concludedplans and management’s conclusion that the Company’s incentive compensation plans, practices, and policies (1) properly incentivized employees to achieve short- and long-term Company goals, (2) did not create any significant motivation or opportunity for employees to take undue risks to achieve an incentive compensation award. Instead, management concluded that employees whoaward, and (3) are eligible for incentive compensation are properly incentivizednot reasonably likely to achieve short- and long-term Company goals without creating undue risks forhave a material adverse effect on the Company. Following completion of its review, members of our senior management discussed the results of management’s compensation risk assessment with the Compensation Committee. The Compensation Committee, following discussion, reached a similar conclusion. The Compensation Committee expects to further review compensation risks from time to time.

Nominating/Corporate Governance Committee

The primary functions of the Nominating/Corporate Governance Committee, as set forth in its charter, are to:

 

identify, evaluate and make recommendations to the Board for director nominees for each annual shareholder meeting and to fill any vacancy on the Board;

identify, evaluate and make recommendations to the Board for director nominees for each annual shareholder meeting and to fill any vacancy on the Board;

 

develop a set of corporate governance principles applicable to the Company and to review and assess the adequacy of those guidelines on an ongoing basis and recommend any changes to the Board; and

oversee the Company’s corporate governance policies and to review and assess the adequacy of those policies on an ongoing basis and recommend any changes to the Board; and

 

oversee the annual Board assessment of Board performance.

oversee the annual Board assessment of Board performance.

Our Board has delegated to the Nominating/Corporate Governance Committee responsibility for recommending nominees for election to the Board. Other duties and responsibilities of the Nominating/Corporate Governance Committee include periodically reviewing

the structure, size, composition, and operation of the Board and each Board committee; recommending assignments of directors to Board committees; conducting a preliminary review of director independence; overseeing director orientation; and annually reviewing and evaluating its charter and performance. The Nominating/Corporate Governance Committee is further guided by the principles set forth in its charter.charter further guide the Nominating/Corporate Governance Committee.

Director QualificationsQualifications..WeWe believe that members of the Board should have high professional and personal ethics and values. They should have broad experience at the policy-making level in business or other relevant experience. They should be committed to enhancing shareholder value and should have sufficient time to carry out their duties and to provide insight and practical wisdom based on experience. Their service on other boards of public companies should be limited to a number that permits them, given their individual circumstances, to perform all director duties responsibly. Each director must represent the interests of all shareholders. In general, the Board seeks to add directors who meet the independence requirements of the NYSE rules. In addition, director candidates must annually submit on an annual basis a completed director questionnaire concerning matters related to independence determination, the determination of whether a candidate qualifies as an audit committee financial expert, and other proxy disclosure matters and must satisfactorily complete a background investigation by a third-party firm.

Director Diversity.Although the Nominating/Corporate Governance Committee does not have, and does not believe there is a need for, a formal policy concerning diversity, it seeks to ensure that a diversity of different experiences and viewpoints are represented on the Board. As a reflection of this commitment, 33%30% of our currentproposed Board composition is female.

Identifying and Evaluating Nominees for Directors.The Nominating/Corporate Governance Committee utilizes a variety of methods for identifying and evaluating nominees for director.

 

PS Business Parks • 20182020 Proxy Statement • 2122


Proposal 11: Election of Directors

    

 

The Nominating/Corporate Governance Committee regularly assesses the appropriate size of the Board and whether any vacancies on the Board are expected due to retirement or otherwise. In the event that vacancies are anticipated or otherwise arise, the Nominating/Corporate Governance Committee considers various potential candidates for director.

Candidates may come to the attention of the Nominating/Corporate Governance Committee through current Board members, professional search firms, shareholders, or other persons. These candidates are evaluated at meetings of the Nominating/Corporate Governance Committee and may be considered at any point during the year.

The Nominating/Corporate Governance Committee considers properly submitted shareholder nominations of candidates for the Board in the same manner as other candidates. Following verification of the shareholder status of persons proposing candidates, recommendations will be aggregated and considered by the Nominating/Corporate Governance Committee prior to the issuance of the proxy statement for the annual meeting. If anyAny materials are provided by a shareholder in connection with the recommendation of a director candidate such materials are forwarded to the Nominating/Corporate Governance Committee. The Nominating/Corporate Governance Committee may also review materials provided by professional search firms or other parties in connection with a nominee who is not proposed by a shareholder. In evaluating such nominations, the Nominating/Corporate Governance Committee seeks to achieve a balance of knowledge, experience, and capability on the Board.

We do not have any other policies or guidelines that limit the selection of director candidates by the Nominating/Corporate Governance Committee, and the Nominating/Corporate Governance Committee and the Board have and continue to exercise broad discretion to select director candidates who will best serve the Board and the Company in the current and anticipated business environment.

Capital Committee

The function of the Capital Committee is to focusfocuses on assessing, monitoring, and optimizing the Company’s capital expenditures. The committee’s focus will includeexpenditures, including development and redevelopment opportunities as well as the Company’s annual recurring capital expenditures, which include maintenance capital, tenant improvements, and leasing commissions. The goal is to place the Company in the best position to maximize the long-term benefits of its capital expenditures while ensuring its assets are well maintained and positioned in the marketplace to meet the needs and demands of the Company’s customer base. The Capital Committee operates pursuant to a formal charter adopted by the members of the committee in July 2016.

Communications with the Board of Directors

The Company provides a process by which shareholders and interested parties may communicate with the Board. Communication to the Board should be addressed to: Board of Directors, c/o Maria R. Hawthorne,Jeffrey D. Hedges, Executive Vice President, Chief Financial Officer, and Chief Executive Officer,Secretary, PS Business Parks, Inc., 701 Western Avenue, Glendale, California 91201-2349.91201. Communications that are intended for a specified individual director or group of directors should be addressed to the director(s) c/o Secretary at the above address, and all such communications received will be forwarded to the designated director(s).

Board and Committee Meetings and Attendance

The Board meets at regularly scheduled intervals and may hold additional special meetings as necessary or desirable in furtherance of its oversight responsibilities. As described above, thenon-management directors generally meet in executive session without the presence of management in connection with each regularly scheduled Board meeting.

 

PS Business Parks • 20182020 Proxy Statement • 2223


Proposal 11: Election of Directors

    

 

In 2017,2019, the Board held fourin-person meetings and twofour special telephonic meetings. Each director who served as a director at the time attended at least 83%95% of the aggregate meetings of the Board and Committee(s) on which they served, except for Peter Schultz, who attended 69% of the meetings. Due to personal health issues, Mr. Schultz was unable to attend certain Board and Committee meetings held and, if a memberin 2019. Historically, Mr. Schultz has had an impeccable attendance record, having attended 100% of a committeethe aggregate meetings of the Board at least 94%and Committees on which he served in each of 2018, 2017, and 2016. Further, neither Mr. Schultz nor the meetings held by both the

Board and all committeesanticipates any issues with Mr. Schultz’s ability to attend future meetings of the Board on which the director served. and Committees.

We do not have a policy regarding directors’ attendance at the annual meeting of shareholders, but directors are encouraged to attend. All of the Board’s nineeight directors who served as a director at the time attended the 20172019 annual meeting of shareholders.

The following table summarizes the membership of the Board’s standing committees and the number of meetings held by each committee in 2017.2019:

Board Committee Membership and 20172019 Meetings

 

  Director  Audit  Compensation  

Nominating/

Corporate

    Governance    

      Capital    
  Ronald L. Havner, Jr.            
  Joseph D. Russell, Jr.           Member
  Maria R. Hawthorne            
  Jennifer Holden Dunbar  Member  Member      
  James H. Kropp     Chair  Member   
  Sara Grootwassink Lewis  Chair     Member  Member
  Gary E. Pruitt  Member         
  Robert S. Rollo (Independent Presiding Director for 2017)     Member  Chair   
  Peter Schultz (Independent Presiding Director for 2018)  Member        Chair
  Number of Meetings in 2017  6  5  3  4
                                                                                                                                        
  Director         Audit             Compensation     

 

Nominating/

Corporate

    Governance    

         Capital        
  Ronald L. Havner, Jr.        
    
  Joseph D. Russell, Jr. (1)       Member
    
  Maria R. Hawthorne        
    
  Jennifer Holden Dunbar Member Chair   Member
    

  James H. Kropp

  (Presiding Independent Director for 2019)

   Member Member  
    
  Kristy M. Pipes Member   Member  
    
  Gary E. Pruitt(1) Interim Chair      
    
  Robert S. Rollo   Member Chair  
    
  Peter Schultz(1) Member     Chair
    
  Stephen W. Wilson Member     Member
  Number of Meetings in 2019 4 6(2) 4 4

 

(1)

Mr. Russell served as the Interim Chairman of the Capital Committee from July 23, 2019 to February 18, 2020. Prior to July 23, 2019, Mr. Schultz served as Chairman of the Capital Committee. He resumed service as Chairman of the Capital Committee effective February 18, 2020. Mr. Pruitt is the Interim Chairman of the Audit Committee, effective July 23, 2019. Prior to this, Mr. Schultz served as Chairman of the Audit Committee.

(2)

The Compensation Committee had twoin-person meetings and four telephonic meetings.

Compensation of Directors

The Compensation Committee periodically reviews the Company’snon-employee director compensation and recommends any changes to the Board. The Board makes the final determination as to director compensation. The Board has approved the mix of cash and equity compensation described below.

PS Business Parks • 2020 Proxy Statement • 24


Proposal 1: Election of Directors

Retainers and Meeting Fees.Retainers are paid in cash quarterly and arepro-rated prorated when a director joins the Board other than at the beginning of a calendar year. During 2017,2019, eachnon-employee director (except for current executives of a PS Business Parks affiliate, including Public Storage and Shurgard) was entitled to receive the following retainers and meeting fees for Board and Board committee service:

  Compensation  Amount   
Board member  $25,000 
Audit Committee Chair’s supplemental retainer   10,000 
Other standing committee chairs’ supplemental retainer   5,000 
Board meeting attendance (per meeting attended in person)   1,000 
Board meeting attendance (per meeting attended by telephone)   500 
Board committee meeting attendance (per meeting attended in person)   1,000 
Board committee meeting attendance (per meeting attended by telephone)   500 

PS Business Parks • 2018 Proxy Statement • 23


Proposal 1service. In addition, in July 2019, the Board approved a supplemental annual cash retainer for the Chairman of the Board of $15,000.

 

 

  Compensation

 

  

Amount

 

 
  Board member  $25,000 
  Audit Committee Chair’s supplemental retainer   10,000 
  Other standing committee chairs’ supplemental retainer   5,000 

  Board or committee meeting attendance

  (per meeting attended in person)

   1,000 
  Board or committee meeting attendance (per meeting attended by telephone)   500 

Equity Awards.Each newnon-employee director whom the Board determines to be independent, upon the date of his or her initial election by the Board or the shareholders to serve as anon-employee director, is automatically granted an option to purchase 10,000 shares of Common Stock, which vests in five equal annual installments beginning one year from the date of grant or the annual shareholders meeting date in that year, whichever is earlier, subject to continued service. Directors who previously served as Company executives are not eligible to receive this award.

Annually, eachnon-employee director receives anon-qualified stock option to purchase 2,000 shares of Common Stock, which vests in five equal annual installments beginning one year from the date of grant based onor the annual shareholders meeting date in that year, whichever is earlier, subject to continued service. The annual grants are made immediately following the annual meeting of shareholders at the closing price for the Common Stock on the NYSE on such date.

Upon the retirement of a director from the Board because the director is not nominated forre-election due to the Board’s Mandatory Retirement Policy, all outstanding options held by the director vest effective as of the date of his or her retirement and the director has one year to exercise all vested options.

Retirement Stock Grants.Under our Retirement Plan forNon-Employee Directors (Retirement Plan), eachnon-employee director who joins the Board after July 23, 2019 receives a grant of 10,000 deferred stock units that vest in ten equal annual installments on each of the Company receives, upon retirement asfirst ten anniversaries of the date the director commences service on the Board subject to certain conditions. Each member of the Board who was a director prior to July 23, 2019, receives additional deferred stock units in an amount and subject to a vesting schedule such that the total amount of deferred stock units granted to such director and the applicable vesting schedule will replicate the amount and schedule that would have existed if the terms of the Company, 1,000 shares of fully-vested Common Stock for each full year of service as anon-employeeRetirement Plan had been in effect when such director ofinitially joined the

Company, up to a maximum of 8,000 shares. Board. The awards are intended to retain and reward long-term service on the Board and to provide equity compensation to Board members. Directors receive any dividends paiddividend equivalents on vested retirement shares. Directors who previously served as Company executives are not eligible to receive this grant until their participation in the Company’s equity incentive plans have ended.

PS Business Parks • 2020 Proxy Statement • 25


Proposal 1: Election of Directors

At December 31, 2017,2019, Messrs. Havner and Kropp and Ms. Dunbar were each entitled to receive 8,00010,000 fully-vested shares of Common Stock upon retirement; Ms. Lewis was entitled to receive 7,000 shares; Messrs. Pruitt and Schultz were each entitled to 5,0007,000 shares; and Mr. Rollo was entitled to receive 4,0006,000 shares; and Ms. Pipes and Mr. Wilson were each entitled to 0 shares.

As of December 31, 2017,2019, the value of each award of 8,00010,000 shares was $1,000,720;$1,649,000; the value of 7,000 shares was $875,630; the value of 5,000 shares was $625,450;$1,154,000; and the value of 4,0006,000 shares was $500,360,$989,000, each based on the closing price of $125.09$164.87 of our common stock as of December 29, 2017.31, 2019.

Director Stock Ownership Guidelines. Pursuant to the Corporate Governance Guidelines, eachnon-management director is encouraged to have a significant stock ownership in the Company. All directors are expected, within three years of election, to own at least $100,000 of common stock of the Company, as determined using theper- share value on the date of acquisition. All of our directors meet this stock ownership requirement.

    PS Business Parks • 2018 Proxy Statement • 24


Proposal 1

Director Compensation in Fiscal 2017.2019. The following table presents the compensation provided by the Company to our directors for the fiscal year ended December 31, 2017:2019:

 

                                                                                                
Director  

Fees earned

or paid in cash

   

Option

Awards

(2)

   

All Other

Compensation    

(3)

   Total 

Ronald L. Havner, Jr. (1)

   $            -      $  28,840    $  27,200    $  56,040 

Jennifer Holden Dunbar

   36,500      28,840    27,200    92,540 

James H. Kropp

   39,500      28,840    27,200    95,540 

Sara Grootwassink Lewis

   50,500      28,840    23,800    103,140 

Gary E. Pruitt

   34,500      28,840    17,000    80,340 

Robert S. Rollo

   39,500      28,840    11,050    79,390 

Joseph D. Russell

   -      28,840    -    28,840 

Peter Schultz

   42,500      28,840    17,000    88,340 
                                                                                                                                                                          

Director(1)

 

 

 

 

 

 

Fees Earned
or Paid in
Cash

 

 

 
 
 

 

  

 

Director
Retirement
Shares(2)

 

 
 
 

 

  

 

Option
Awards(3)

 

 
 

 

  

 

All Other
Compensation(4)

 

 
 

 

  

 

Total

 

 

 

Ronald L. Havner, Jr.

  $34,000   -   $46,200   $37,800   $118,000 
     

Maria R. Hawthorne

  -   -   -   -   - 
     

Jennifer Holden Dunbar

  47,000   $175,480   46,200   37,800   306,480 
     

James H. Kropp

  38,500   -   46,200   37,800   122,500 
     

Sara G. Lewis(5)

  20,000   -   -   8,400   28,400 
     

Kristy M. Pipes

  9,750   -   297,900   -   307,650 
     

Gary E. Pruitt(6)

  36,000   64,920   46,200   29,400   176,520 
     

Robert S. Rollo

  43,500   75,060   46,200   22,050   186,810 
     

Joseph D. Russell(6)

  -   -   46,200   -   46,200 
     

Peter Schultz(6)

  45,500   64,920   46,200   29,400   186,020 
     

Stephen W. Wilson

  19,000   -   291,600   -   310,600 

Total

  $293,250   $380,380   $912,900   $202,650   $1,789,180 

 

(1)Ronald L. Havner, Jr., Chairman,

Joseph D. Russell, Jr. and Maria R. Hawthorne are also directors but did not receive any cash compensation for service as directors during 2017.2019. Ms. Hawthorne is also not eligible to receive equity awards for her service as director or participate in the retirement stock award programRetirement Plan described above. Ms. Hawthorne’s compensation as CEO is set forth below beginning on page 44.48.

 

(2)

Upon commencement of board service, each director receives a grant of 10,000 deferred stock units that vest in ten equal annual installments over the duration of their board service and are payable in shares of Common Stock upon retirement, subject to certain conditions. For a more detailed discussion, refer to “Compensation of Directors—Retirement Stock Grants” above. The amounts shown for each director reflect the portion of the grant date fair value allocable to units that vested in 2019. At December 31, 2019, Messrs. Havner and Kropp and Ms. Dunbar were each entitled to receive 10,000 fully-vested shares of Common Stock upon retirement; Messrs. Pruitt and Schultz were each entitled to 7,000 shares; Mr. Rollo was entitled to receive 6,000 shares; and Ms. Pipes and Mr. Wilson were each entitled to 0 shares. As of December 31, 2019, the value of each award of 10,000 shares was $1,649,000; the value of 7,000 shares was $1,154,000; and the value of 6,000 shares was $989,000, each based on the closing price of $164.87 of our common stock as of December 31, 2019. Ms. Pipes and Mr. Wilson commenced board service in 2019 and the grant date fair value of their respective retirement stock grants was $1,754,800 and $1,737,600, respectively.

(3)

Reflects the fair value on the date of grant of option awards during 2017.2019. As of December 31, 2017,2019, each director as of such date had the following number of options outstanding: Ronald L. Havner, Jr., 16,20520,205, of which 10,20514,205 are vested; Jennifer Holden Dunbar, 19,99416,135, of which 13,99410,135 are vested; James H. Kropp, 18,27316,000, of which 12,27310,000 are vested; Sara Grootwassink Lewis, 11,068Kristy M. Pipes, 10,000, of which 5,0680 are vested; Gary E. Pruitt, 22,410

PS Business Parks • 2020 Proxy Statement • 26


Proposal 1: Election of Directors

26,410, of which 16,41020,410 are vested; Robert S. Rollo, 7,67011,670, of which 05,670 are vested; JoeJoseph Russell, 2,0006,000, of which 01,200 are vested; Peter Schultz, 26,410, of which 20,410 are vested; and Peter Schultz, 22,410Stephen W. Wilson, 10,000, of which 16,4100 are vested. For a more detailed discussion of assumptions used in the calculation of these amounts, refer to Note 1110 to the Company’s audited financial statements for the fiscal year ended December 31, 2017,2019, included in the Form10-K filed with the SEC on February 26, 2018.19, 2020.

 

(3)(4)

All other compensation consists of dividend equivalents paid on vested retirement shares.

(5)

Ms. Lewis resigned as a director and committee member (Audit, Capital and Nominating/Corporate Governance) on April 23, 2019.

(6)

Mr. Russell was appointed to serve as Interim Chairman of the Capital Committee and Mr. Pruitt was appointed to serve as Interim Chairman of the Audit Committee effective July 23, 2019. Prior to these appointments, Mr. Schultz served as the Chairman of both the Audit Committee and the Capital Committee. Mr. Pruitt received the annual supplemental retainer for the Chairman of the Audit Committee in the amount of $10,000, prorated from July 23, 2019. Mr. Schultz was paid for his service as Chairman of the Audit Committee and Chairman of the Capital Committee, prorated through July 23, 2019. Mr. Russell was not compensated for his service as Interim Chairman of the Capital Committee.

The Board recommends votingFOR all director nominees.

 

PS Business Parks • 20182020 Proxy Statement • 2527


Proposal 2:

Advisory voteVote to approveApprove

executive compensationCompensation of

Named Executive Officers

 

 

 

 

Approve the Company’s2019 compensation practices and principles and their implementation for 2017 for the Company’s named executive officers (our NEOs)(NEOs), as discussed and disclosed in the Compensation Discussion and Analysis (CD&A),CD&A, the compensation tables, and any related material contained in this proxy statement.

 

RECOMMENDATION:

Vote FOR approval

 

PS Business Parks • 20182020 Proxy Statement • 2629


Proposal 22: Approve Executive Compensation

    

 

PROPOSAL 2

Proposal 2 – Advisory vote to approve executive compensationADVISORY VOTE TO APPROVE COMPENSATION

OF NAMED EXECUTIVE OFFICERS

Advisory Vote

We provide shareholders an annual advisory vote to approve the compensation of our NEOs, also known as a“Say-on-Pay” proposal.

More than 91% of the votes cast at our 2017 Annual Meeting were in favor of our executive compensation package. This approval, along with direct input received from shareholders regarding their votes, signaled strong shareholder support of the elements and amounts of compensation paid for both 2016 performance and the compensation opportunities established to reward long-term growth and performance. As a result, the Compensation Committee did not make any significant changes to the Company’s executive compensation program for 2017.

We believe our strong performance in 2017 was driven by motivated NEOs incentivized by our strategic compensation program. Annual incentive bonus payments were tied to achieving at least a (i) 5.0% increase in Adjusted FAD¹ and (ii) 2.0% increase in Same Park Net Operating Income (Same Park NOI)². The equity-based component of the program provided NEOs two opportunities to receive restricted stock units (RSUs) under the LTEIP, for both (i) the achievement of targeted increases in internally calculated total return levels and (ii) the attainment of specified dividend yields over annual and cumulative four-year performance periods.

¹Adjusted FAD is anon-GAAP measure. Please refer to “2017 Annual Cash Incentive Thresholds and Targets” in the CDA section of the proxy statement.

² Refer to our Form 2017 Annual Report on Form10-K for information regarding our calculation of Same Park NOI.

We believe these compensation targets fueled impressive 2017 performance that rewarded shareholders with a 10.3% TSR - a TSR that was 1.6% higher than the 2017 NAREIT Equity Index return of 8.7%. Our TSR also beat the NAREIT Equity Index and the S&P 500 index for the five-year,10-year and15-year periods ending December 31, 2017, averaging 13.0% in total annual return since 2002.

The Board recommends that shareholders approve the compensation of the Company’s NEOs disclosed in the following CD&A and compensation tables.

Although the shareholder vote on our executive compensation program is advisory and nonbinding on the Company, the Compensation Committee, which is responsible for designing and administering the compensation program, values the opinions expressed by shareholders. The Compensation Committee will consider and weigh heavily the outcome of the vote when making future compensation decisions.

More than 97% of the votes cast at our 2019 Annual Meeting were in favor of the compensation paid to our NEOs in 2018. This approval, along with direct input received from shareholders regarding their votes, signaled strong shareholder support of the elements and amounts of compensation paid for both 2018 performance and the compensation opportunities established to reward long-term growth and performance.

In considering your vote, you should review with care the information presented in the Compensation Discussion and Analysis below.

The Board recommends a voteFOR

approval of our executiveNEO compensation

as described in this proxy statement.

 

PS Business Parks • 20182020 Proxy Statement • 2730


Proposal 22: Approve Executive Compensation

    

 

Compensation Discussion and AnalysisCOMPENSATION DISCUSSION AND ANALYSIS (CD&A)

The following section summarizes our philosophy and objectives regarding the compensation of our NEOs, including how we determine the elements and amounts of executive compensation. This section should be read in conjunction with both its tabular compensation disclosures for NEOs for the year ended December 31, 2017, and the Compensation Committee Report, which can be found on page 43 of this proxy statement.

Executive Summary

The Compensation Committee’s goal for our executive compensation program is to hire, retain, and motivate our senior management to achieve solid financial results and create long-term shareholder value. OurWe pay our NEOs are paid based on what the Compensation Committee considers appropriate in view of individual and corporate performance, competitive levels,performance; market and peer compensation practices; and our objective of aligning individual and shareholderour NEOs’ interests with those of our shareholders to maximize the value of our shareholders’ investments in our securities over the long term.long-term shareholder value. We believe that our compensation programs have been effective in helping the Company move towards its financial and operational goals.

In general:

 

 Our

our compensation program has helped establish a strong culture of performance, operational excellence, and consistency, and enabled us to build a high-performing organization;

 

 We

we are a proven leader in our industry in delivering profitablesustainable growth and enhanced distributions to shareholders;

 

 Our

our compensation practices are consistentphilosophy and process align compensation with performance and the financial discipline that has allowed us to achievecreation of long-term value in a disciplined, balanced, and maintain exceptional financial strength;responsible manner; and

 

 Our

our business model and supporting compensation program are effective in achieving our objective of building long-term shareholder value.

In fiscal year 2017,2019, senior management successfully grew occupancydelivered strong operating performance and average rental rates andfurther positioned the Company for continued to commit to a conservative balance sheet

in minimizinglong-term value creation. Their successful execution on the use of debt. Their efforts wereCompany’s strategy was directly responsible for the following key financial results:

 

Same Park rental rates for executed deals increased by 5.1% over 2016 levels;

Total Shareholder

Return

Total Rental Income

Same Park Rental

Income

Core FFO per Share

29.1%

vs. 28.7% NAREIT

Equity Index return

3.9%

increase

4.9%

increase

4.8%

increase

Total NOI(1)

Same Park NOI

Common Dividends

per Share

Credit Rating

7.9%

Increase

4.9%

increase

10.5%

increase

“A-”

one of the highest rated REITs

 

Total rental income increased by $15.3 million, or 4.0%, over 2016 levels;

NOI (excluding NOI from assets sold and held for development) and Same Park NOI both increased by 5.7% over 2016 levels;

FAD increased by 2.2% over 2016 levels;

Regular dividends increased by more than 13.3% over 2016 levels, from $3.00 to $3.40 per share;

We maintained our S&P corporate credit rating of“A-,” and we continue to be one of the highest rated REITs, ranking higher than all of our public company competitors; and

Our TSR of 10.3% was higher than the NAREIT Equity Index return of 8.7%.

Based on these achievements and considerations, the Compensation Committee made the following compensation decisions for 2017:

In connection with the departure of Mr. Russell in July 2016, the Compensation Committee determined in 2016 that he will still be entitled to receive 75% of any awards earned under the LTEIP with respect to the 2014 to 2017 cumulative performance period;

Bonuses paid to the NEOs amounted to 90% of the total targeted opportunity, ranging from $319,500 to $405,000; and

Each of the NEOs were issued RSU grants at the maximum level under the LTEIP.
(1)

Excluding NOI from assets sold and held for sale

 

PS Business Parks • 20182020 Proxy Statement • 2831


Proposal 22: Approve Executive Compensation

    

 

On the other hand, in keeping with our conservative compensation philosophy and practices:WE DELIVERED STRONG PERFORMANCE AND FURTHER POSITIONED THE COMPANY FOR SUSTAINABLE LONG-TERM VALUE CREATION

Company Performance

Base salaries were maintained at 2016 levels;

No stock options were awarded;

No perquisites were provided to our NEOs that were not also available to other employees generally; and

No“gross-ups” or other tax reimbursement benefits were provided to our NEOs.

We believe our compensation program for NEOs drove 2017executive officers helped drive strong performance results in 2019, building upon our long history of successes. Over the last ten years, Core Funds from Operations (Core FFO), Funds Available for Distribution (FAD), and will continuedividends per share grew at annual compound growth rates of 4.6%, 6.7%, and 9.1%, respectively, while the annual compound growth rate of our portfolio (by square footage) grew at only 3.5%, illustrating the significant value created relative to drive improved Company performance. Accordingly, the Board recommendsour capital outlay.

LOGO

10.0% 9.1% 9.0% 8.0% 6.7% 7.0% 6.0% 4.6% 5.0% 4.0% 3.5% 3.0% 2.0% 1.0% 0.0% Dividend Core FFO FAD Portfolio Square per share per share Footage

PS Business Parks • 2020 Proxy Statement • 32


Proposal 2: Approve Executive Compensation

During that shareholders approve the compensationsame ten year period, we increased return on assets, reduced our cost of capital, and reduced our already low leverage from 4.2x to 3.3x (debt and preferred equity to Earnings before Interest, Taxes, Depreciation, and Amortization (EBITDA)).

LOGO

Return on Assets Cost of Capital (Debt and Preferred Equity) 10.0% 9.8% 9.0% 9.1% 8.2% 8.0% 7.0% 7.1% 6.0% 6.0% 5.0% 5.1% 4.0% 2009 2014 2019

The following chart shows two of the Company’s NEOs,key credit metrics over a five-year period.

LOGO

Fixed Charge Coverage Ratio Debt + Preferred/EBITDA Ratio 6.0x 5.5x 5.3x 5.3x 4.9x 4.9x 5.0x 4.5x 4.4x 4.1x 3.9x 4.0x 3.5x 3.5x 3.2x 3.3x 3.0x 2.5x 2.0x 2015 2016 2017 2018 2019

PS Business Parks • 2020 Proxy Statement • 33


Proposal 2: Approve Executive Compensation

Our strong operating performance, capital allocation discipline, and prudent balance sheet management have generated consistently higher returns on assets relative to our industrial REIT peers.

LOGO

2009 2014 2019 10.0% 9.8% 9.1% 9.0% 8.3% 8.2% 8.0% 7.0% 6.4% 6.4% 6.0% 5.0% 4.0% PSB Industrial REIT Peer Average (1)

(1)

Duke Realty, EastGroup Properties, Rexford Industrial, Terreno Realty Corporation, STAG Industrial, Inc., and First Industrial Realty Trust are included in the peer set average for theone-year and five-year periods. Only Duke Realty, EastGroup Properties, and First Industrial Realty Trust are included in the peer set average for the10-year period. Peer set average represents a simple average of each peer company’s return on assets.

PS Business Parks • 2020 Proxy Statement • 34


Proposal 2: Approve Executive Compensation

Total Shareholder Return (TSR).The Company’s shareholders benefitted from our strong performance in 2019 with TSR of 29.1%. Our TSR has exceeded that of the NAREIT Equity Index and the S&P 500 indices for each of the5-year,10-year,15-year, and20-year periods ending December 31, 2019, averaging 14.0% per year since 2000. The following chart shows our TSR expressed as disclosed pursuantcumulative return to shareholders since December 31, 2014, and illustrates that $100 invested in PS Business Parks on December 31, 2014, would have been valued at $238.17 as of December 31, 2019.

LOGO

$240 $220 $200 $180 $160 $140 $120 $100 $80 $60 2014 2015 2016 2017 2018 2019 PSB $100.00 $113.07 $155.02 $170.99 $184.50 $238.17 NAREIT Equity Index $100.00 $102.83 $111.70 $121.39 $116.48 $149.86 S&P 500 Index $100.00 $101.38 $113.51 $138.29 $132.23 $173.86

(1)

TSR assumes common share price appreciation plus reinvestment of dividends

LOGO

(1)

TSR assumes common share price appreciation plus reinvestment of dividends

PSB NAREIT Equity Index S&P 500 Index 35.0% 31.5% 29.1% 28.7% 30.0% 25.0% 20.0% 18.9% 16.2% 13.6% 15.0% 11.7% 12.6% 10.0% 8.4% 5.0% 0.0% 1-Yr 5-Yr 10-Yr

PS Business Parks • 2020 Proxy Statement • 35


Proposal 2: Approve Executive Compensation

Rental Income Growth.In 2019, we grew our Same Park rental income to $382.8 million, an increase of $18.0 million, or 4.9%, over 2018. Our disciplined approach to managing our assets, which focuses on maximizing rental income growth while maintaining desired portfolio occupancy, has resulted in a multi-year trend of positive rental income growth.

LOGO

Total Industrial/Flex $16.00 $14.90 $15.00 $14.58 $14.25 $13.84 $14.00 $13.43 $13.00 $13.82 $13.33 $12.85 $12.00 $12.16 $11.00 $11.61 $10.00 2015 2016 2017 2018 2019

(1)

Same Park REVPAF represents rental income earned per total Same Park weighted average available square foot reported during the period presented.

In addition to our multi-year trend of positive rental income growth, we are outperforming our competitive peer set and are extracting significantly higher RevPAF than our industrial REIT peers.

LOGO

(1)

PSB Same Park RevPAF as shown in the table above reflects results from our industrial and flex portfolio only (excludes results from our office portfolio).

$16.00 $13.82 (1) $14.00 $12.00 $11.22 $10.00 $9.79 $7.96 $8.00 $6.95 $5.92 $6.00 $4.81 $4.00 $2.00 $- PSB REXR TRNO EGP FR DRE STAG

PS Business Parks • 2020 Proxy Statement • 36


Proposal 2: Approve Executive Compensation

NOI Growth.Strong fundamentals and adherence to disciplined property management designed to control and minimize operating expenses, coupled with a focus on driving rental income, have promoted a long-term pattern of net operating income (“NOI”) growth.

LOGO

$320.0 $302.6 $300.0 $290.3 $281.5 $280.0 $268.3 $260.0 $256.2 $240.0 $220.0 $200.0 2015 2016 2017 2018 2019

(1)

NOI is not a measure defined in accordance with U.S. generally accepted accounting principles (GAAP). Refer to our quarterly Supplemental Information Package for the definition and reconciliation of this measure to its closest analogous GAAP measure.

Similar to the SEC’s compensation rules,RevPAF results highlighted above, we continue to generate significantly higher levels of NOI per available square foot than our industrial REIT peers.

LOGO

(1)

PSB Same Park cash NOI per available foot as shown in the table above reflects results from our industrial and flex portfolio only (excludes results from our office portfolio).

$12.00 $10.01 (1) $10.00 $9.04 $7.66 $8.00 $5.68 $6.00 $5.20 $4.55 $3.89 $4.00 $2.00 $- PSB TRNO REXR EGP FR DRE STAG

PS Business Parks • 2020 Proxy Statement • 37


Proposal 2: Approve Executive Compensation

Core FFO and Shareholder Distributions.In 2019, we grew our Core FFO per common share by 4.8% over 2018 levels, allowing for continued investment in our business. Annual dividends per common share paid in 2019 also grew by more than 10.5%.

LOGO

Core FFO per share Dividends per Share $6.47 $6.78 $7.00 $6.13 $6.00 $5.44 $4.83 $5.00 $4.00 $4.20 $3.80 $3.00 $3.40 $3.00 $2.00 $2.20 $1.00 $- 2015 2016 2017 2018 2019

(1)

Refer to pages35-36 of our Form10-K filed on February 19, 2020, for information regarding Core FFO.

Successful Execution of our Long-Term Strategy for Value Creation. In 2019, our leadership team successfully executed against our strategy for building long-term value, which focuses on (a) achieving appropriate product-type density and scale in each of our core markets through acquisitions, developments, and dispositions; (b) effective containment of transaction costs, such as make-ready projects and leasing costs; (c) developing and empowering our dedicated and experiencedin-house teams to lease and manage our portfolio effectively; and (d) maintaining our “fortress” balance sheet, which allows us to seize accretive growth opportunities through various operating cycles.

Achieving Core-Market Density and Scale through a Disciplined Investment Strategy.We enhanced and refined our presence in our core gateway markets, with high barriers to entry and attractive demographics, through accretive acquisitions and developments and prudent dispositions, including:

The acquisition of Hathaway Industrial Park in Santa Fe Springs, California, which added ten buildings totaling 543,000 square feet in a prime “last-mile” location in the heart of the Los AngelesMid-Counties submarket with access to strong demographics of over six million people within a15-mile radius. This acquisition brought the Company’s industrial portfolio in Los Angeles to 2.2 million square feet.

The acquisitions of Walnut Business Park in Signal Hill, California, which added eight multi-tenant industrial buildings totaling 74,000 square feet to our portfolio, and San Tomas Business Centre in Santa Clara, California, which added nine flex/light industrial buildings totaling 79,000 square feet to our portfolio. These “bolt on” acquisitions enhanced the Company’s industrial/flex offerings in their respective submarkets.

PS Business Parks • 2020 Proxy Statement • 38


Proposal 2: Approve Executive Compensation

Obtaining final development plan approval for approximately 411 multifamily units at Brentford, the next phase of redevelopment at The Mile, a45-acre master planned development site in Tysons Corner, Virginia that we believe has outsized long-term growth potential.

The dispositions of Metro Park North, Meadow Business Park, and WesTech Business Park, consisting of 29 office buildings totaling approximately 1.4 million square feet located in Montgomery County, Maryland. These dispositions furthered the Company’s transition to focusing on industrial and flex properties in desirable infill locations within vibrant markets.

World-Class Operations and Disciplined Capital Expenditures.We effectively and proactively minimized maintenance capital and transaction costs (i.e., make-ready and leasing costs) through aggressive cost-containment strategies, including the CD&A,use ofpre-designed andpre-built generic space and finish designs that are appropriate for a wide range of companies and industries, minimizing our exposure to capital-intensive office-related expenditures, and optimizing the compensation tablesuse of ourin-house leasing teams to minimize leasing transaction costs.

Same Park recurring capital expenditures have trended downward over the past few years, which is the result of our effective transaction cost containment strategies (i.e. make-ready and leasing costs).

LOGO

16.0% 14.1% 14.3% 14.0% 12.7% 12.3% 12.0% 11.6% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% 2015 2016 2017 2018 2019

(1)

Amounts shown in the table above reflect the reported Same Park data for each respective period.

Developing our People.We hire and develop outstanding team members to lease and manage all of our properties and deliver market-leading performance. Our decentralized platform gives us the narrative disclosures that accompanyflexibility to meet the compensation tablesneeds of our customers, react quickly to local market dynamics, and contain operating expenses and capital expenditures, while our vertically integrated platform gives us the ability to manage our properties and leasing activityin-house, maximize cost efficiencies, and speed up decision making.

PS Business Parks • 2020 Proxy Statement • 39


Proposal 2: Approve Executive Compensation

Prudent Balance Sheet Management.Consistent with our long-term growth philosophy, in this proxy statement.

2019 we maintained our “fortress” balance sheet, ending the year with no debt outstanding and modest levels of permanent preferred equity. Our Executive Officers

The following is a biographical summarybalance sheet remains one of the current executive officer ofstrongest in the REIT industry, and our conservative balance sheet approach positions the Company who is not also serving as a director:to have sufficient access to capital necessary to sustain growth and financial performance through various market cycles.

John W. Petersen, age 54, has been

LOGO

$18.0 $15.8 $16.0 $14.0 $12.0 $10.0 $8.0 $6.9 $6.7 $6.4 $6.4 $6.4 $6.0 $4.1 $4.0 $2.0 $- DRE FR PSB REXR STAG EGP TRNO Total Capitalization $15.8 $6.9 $6.7 $6.4 $6.4 $6.4 $4.1 Preferred Equity $0.0 $0.0 $0.9 $0.3 $0.1 $0.0 $0.0 Net Debt $2.9 $1.5 $0.0 $0.8 $1.7 $1.2 $0.5 Market Equity $12.9 $5.4 $5.8 $5.3 $4.6 $5.2 $3.6 Net Debt to Total 18.5% 21.7% 0.0% 12.3% 26.0% 18.7% 11.9% Capitalization

PS Business Parks • 2020 Proxy Statement • 40


Proposal 2: Approve Executive Vice President and Chief Operating Officer since he joined the Company in December 2004. Prior to joining the Company, Mr. Petersen was Senior Vice President, San Jose Region, for Equity Office Properties (EOP) from July 2001 to December 2004, responsible for 11.3 million square feet of multi-tenant office, industrial and R&D space in Silicon Valley. Prior to working for EOP, Mr. Petersen was Senior Vice President with Spieker from 1995 to 2001, overseeing the growth of that company’s portfolio in San Jose, through acquisition and development of nearly three million square feet. Mr. Petersen is a graduate of The Colorado College in Colorado Springs, Colorado, and was recently the President of the National Association of Industrial and Office Parks, Silicon Valley Chapter.

Executive Officer DiversityCompensation

Although we do not have and do not believe there is a need for a formal policy concerning diversity of executive officers, the Board seeks to ensure that a diversity of different experiences, backgrounds and viewpoints are represented in our management. Currently, our CEO is female and Hispanic, and the Board and management continue to be focused and committed to increasing diversity in ongoing succession planning discussions.

OUR COMPENSATION PHILOSOPHY AND PRACTICES ALIGN EXECUTIVE PAY WITH PERFORMANCE AND CREATION OF LONG-TERM VALUE

Compensation Philosophy, Objectives and Process

Our compensation goals are to hire and retain exceptional executives and to motivate our senior management to create long-term shareholder value. We generally pay our NEOs a mix of cash and long-term equitycompetitive compensation that we consider appropriate in view of individual and corporate performance competitive levels, and our objective of aligning individual and shareholderour NEOs’ interests with those of our shareholders to maximize the value of our shareholders’ investments in our securities over the long term.long-term shareholder value.

In general, our compensation program for NEOs consists of:comprises: (1) a base salary; (2) short-term incentives generally in the form of annual cash bonuses:bonuses; and (3) long-termperformance-and time-based incentives in the form of equity awards subject to long-term vesting, which may be RSUs restricted stock units (RSUs) and/or stock options that vest upon continued service oroptions. Our 2019 compensation program did not include equity awards as we were in the achievementprocess of defined performance goals.developing our new equity program, which the Compensation Committee approved in January 2020. See “Equity Grant Practices” on page 45.

Annual and long-termOur incentive compensation for NEOs is designed to reward achievement of Company-wide and individual performance goals by tying awards primarily to financial objectives such as growth in: (1) Adjusted FAD per common share; (2) Same Park NOI; (3)that the Company’s internally calculated net asset value (NAV), which takes into account property-level performance, including capital expenditures; and, (4) dividend yields. Other corporate and individual objectivesCompensation Committee believes are also considered from time to time.

key drivers of long-term, sustainable performance.

PS Business Parks • 2018 Proxy Statement • 29


Proposal 2

Because we design each component of our compensation program is designed to accomplish or reward different objectives, historically and in 2017,2019, the Compensation Committee determined the award of each component separately. Historically and in 2017,2019, the Compensation Committee did not retain or rely on information provided by any third-party compensation consultant in setting compensation levels and awards for our NEOs.

The Compensation Committee generally considers corporate, business unit, and individual performance generally, and particularly withother relevant factors when setting compensation of NEOs, and will solicit the views of the CEO (with respect to our CEO’s compensation, input from other Board members, including the Chairman of the Board. With respect to the compensation of the executive officers who report to our CEO, the Compensation Committee also considers the recommendations of our CEO.

Focus on Pay for Performance

The guiding principle of our executive compensation philosophy is to pay for performanceother NEOs) and incentivize our executive officers to create long-term shareholder value. Performance bonuses and long-term, equity-based compensation vary based on the Company’s achievement of financial and operational goals and on each executive’s contributions to such achievement. This link between incentive payouts and achievement of goals has helped drive our strong and consistent performance year after year.

Emphasis on Long-Term Compensation andAt-Risk Pay

The Compensation Committee strives to provide an appropriate mix of different compensation elements, with an emphasis on long-term compensation. Cash payments primarily reward more recent performance, while equity awards serve as a retention tool and incentivize our NEOs to continue to deliver results over a longer period of time. In particular, the Compensation Committee specifically designed the LTEIP to focus management on the longer term by including a performance retesting component. This allows management to earn, upon achievement

of performance targets over the four-year period covered by the plan, awards that were not granted in years in which the threshold annual award level was not achieved. This feature was not triggered from inception to conclusion of the four-year LTEIP performance period.

In addition, the Compensation Committee believes that a substantial portion of our NEO’s compensation should beat-risk, contingent on the Company’s operating performance and growth in shareholder returns over the long-term.

Assessment of Individual Contributions to Overall Performance

The Compensation Committee’s evaluation of each NEO places strong emphasis on his or her contributions to the Company’s overall performance rather than focusing only on his or her individual business or function. The Compensation Committee believes that the NEOs share responsibility to support the goals and performance of the Company as a whole.

Long-Term Financial Performance

The Company has delivered strong financial performance over a sustained period of time, increasing FAD over the last six years, and total and Same Park NOI over the last seven years. The Compensation Committee believes that our compensation program, structured on the philosophy and objectives outlined above, is a key driver of the Company’s strong performance over the long term.

The Compensation Committee made all final compensation decisions for NEOs in 2017, which were ratified by the Board thereafter. For more information on the Compensation Committee and its responsibilities, see “Corporate Governance and Board Matters – Committees of the Board of Directors – Compensation Committee” on page 20.

    PS Business Parks • 2018 Proxy Statement • 30


Proposal 2

Sound Governance Practices

In designing our executive compensation around the philosophy and objectives outlined above, the Compensation Committee believes that our program encourages the highest performance standards and aligns the interests of our NEOs with the long-term interests of our shareholders by:

Keeping our NEOs focused on delivering industry-leading results over long periods of time, aligned with the Company’s business model;

Aligning the financial gains and losses of each NEO with the long-term experience of shareholders; and

Supporting retention and continuity of leadership.

At the same time, the following features in our program discourage inappropriate risk taking:

Extensive stock holding requirements;

Total compensation that is heavily weighted towards equity with long vesting periods;

No employment contracts orchange-in-control arrangements;

No guaranteed bonuses other than for new hires; and,

No additional grants to balance changes in value of prior grants.

Elements of Compensation

To achieve our compensation objectives, we believe that total executive compensation should be balanced among the following components: (1) a competitive annual base salary; (2) short-term performance-based incentive opportunities in the form of bonuses that are generally paid in cash; and, (3) long-term performance-based incentive opportunities that correlate with shareholders’ long-term financial objectives.

Annual Base Salary

Base salaries provide a competitive level of fixed compensation to attract and retain the best possible executive talent. We establish base salaries for NEOs at levels sufficient to achieve our hiring and retention goals. However, a significant portion of the total annual cash compensation such executives can earn consists of performance-based awards through our annual performance-based cash bonus program.

Base salaries are set based on factors that include competitive conditions in the local market, an individual’s performance and responsibilities and the business judgment of the members of the Compensation Committee. The factors considered also include input from other Board members, including the Chairman of the Board, particularly with respect to our CEO, and the recommendations of our CEO for the other NEOs.

In general, the Compensation Committee reviews base salaries every two years for the NEOs.

PS Business Parks • 2018 Proxy Statement • 31


Proposal 2

Short-Term Performance-Based Bonus Awards

Our annual performance-based cash bonus program provides an opportunity to reward NEOs for performance during the fiscal year. It is generally based on the achievement of corporate and individual performance goals, or a combination of the two. The corporate performance goals relate to one or more of the following financial factors: growth in Adjusted FAD; growth in Same Park rental income; growth in Same Park NOI; and/or, the maintenance of targeted levels of property-level returns after capitalized transactional expenditures. Achievement of other operational and financial goals may also be included from time to time. Individual performance goals vary from year to year, depending on management’s and the Compensation Committee’s determination of the most effective areas of focus in driving shareholder return.

We have had a long history of setting annual incentive award targets at around one times base salary, but this does not preclude the Compensation Committee from approving higher or lower annual incentive awards. The actual awards are determined by the Compensation Committee after determining whether the targeted corporate performance metrics have been achieved and, with respect to individual and other goals, considering the recommendations of our CEO with respect to the performance of the other NEOs. In addition, the Compensation Committee solicits the views of the Chairman and the Board particularly with(with respect to the performance of our CEO. The Compensation Committee has the discretion to increase or reduce the amount of any actual award based on those factors that the Compensation Committee considers appropriate.

Long-Term Performance and

Time-Based Equity Compensation

Equity awards are long-term incentives designed to reward long-term growth in shareholder returns. We believe these awards help retain executives because they achieve their maximum value only if the price of our Common Stock increases after the date of grant

and the executive continues to be employed by us for a period of years. In general, equity awards are

granted only after the Compensation Committee has determined that the applicable performance goals have been achieved. Granted awards vest ratably in installments over the period of time, and pursuant to other terms and conditions, specified in the grant or applicable compensation plan. The Compensation Committee has generally granted only RSUs and stock options, and has the discretion to award a mix of both to executive officers.

Stock Options

Stock options have value solely to the extent that the price of our Common Stock is greater than the exercise price of the option at the time of exercise. Options help us retain executive officers in that options vest over a multi-year period and achieve their maximum value to the executive only if he or she remains in the Company’s employ for a period of years.

Stock options are granted with an exercise price of not less than 100% of the fair market value of our Common Stock on the date of grant, which ensures that the executive officer does not profit from the option unless the price of our Common Stock increases after the grant date.

The Compensation Committee determines stock option award levels to the NEOs in its discretion, considering input from other Board members with respect to stock option awards to our CEO, recommendations of our CEO with respect to awards to the other NEOs, the executive’s responsibilities and performance and equity awards at other companies, including REITs, of a comparable size and market capitalization.

    PS Business Parks • 2018 Proxy Statement • 32


Proposal 2

RSUs

RSUs increase in value as the value of our Common Stock increases, and vest over time, provided that the executive officer remains employed at the Company.

Awards of RSUs serve the Compensation Committee’s objectives of retaining executive officers and other employees and motivating them to advance the interests of the Company and its shareholders. Unlike stock options, RSUs retain some value even in persistently declining markets, and may be particularly important to the Company during difficult market conditions because of their value in retaining executive talent at times when we may need it most. In addition, to better align the interests of our NEOs with those of our shareholders, vested RSUs, but not vested options, count toward the determination of whether the respective stock ownership guidelines have been satisfied.

The Compensation Committee does not set awards based on a fixed weighting between stock options and RSUs. However, it may determine not to award stock options or RSUs during certain periods.

Equity Grant Practices

Equity grants to all of our executive officers, including the NEOs, must be approved by the Compensation Committee, which consists entirely of independent directors.

Grants occur only at meetings or upon written actions of the Board or the Compensation Committee (including telephonic meetings), and are made effective as of the date of the meeting or written action, or a future date if appropriate (such as in the case of a new hire);

Equity awards to executive officers are not timed in coordination with the release of materialnon-public information. Awards are also subject to the terms of our 2012 Equity and Performance-Based Incentive Compensation Plan (the 2012 Plan);
Historically, equity awards to executive officers have vested over an extended period, which the Compensation Committee believes furthers the goals of retention and motivation over the long-term;

With respect to awards of performance-based RSUs to the NEOs other than our CEO, the Compensation Committee determines award levels based on recommendations from our CEO, taking into consideration each individual’s responsibilities and performance, as discussed in more detail below;

In 2017, the Compensation Committee approved a pool of 5,000 RSUs to be granted under authority of Ms. Hawthorne, the Company’s President and CEO, to new employees or employees promoted by the Company who are not executive officers of the Company. These awards are typically granted on the first trading day of the month following the hire or promotion date, and vest in equal annual installments over five years; and

Equity grants to othernon-executive officers may be made at other times during the year, but are not timed in coordination with the release of materialnon-public information. These awards typically vest in equal annual installments over five years.

PS Business Parks • 2018 Proxy Statement • 33


Proposal 2

Our Key Governance Practices

Our executive compensation program is designed to align executive performance with the long-term interests of shareholders and is regularly reviewed to ensure that our compensation policies and practices continue to support the needs of our business, create value for shareholders and reflect sound governance practices.

Below is a summary of our key governance practices as they relate to executive compensation:

    What We Do

Align pay with performance by putting a substantial portion of our NEOs’ compensation “at risk.” Over 70% of 2017 NEO realized compensation was tied to the achievement of performance goals that are key drivers to the success of our business.

Promote retention and increase long-term shareholder value. Equity award grants to NEOs vest ratably over a time period of at least 4 years.

Mitigate undue risk in our executive compensation program. Financial targets for bonuses typically are based on multiple metrics to avoid inordinate focus on any particular metric. In addition, the Board and management do not establish any earnings targets for cash bonus awards, and management does not give earnings guidance to analysts. Also, bonus payments are capped at a maximum payout level.

Stock ownership guidelines for executive officers.In 2015, the Company implemented minimum stock ownership guidelines of 5X annual base salary for our CEO and 3X annual base salary for all of our other NEOs. All of our NEOs who have been with the Company at least five years exceed his/her stock ownership requirement.

Pay a high percentage of executive compensation in equity. Our NEOs receive a higher percentage of their total compensation in equity, thus aligning their interests more closely with those of our shareholders, than their peers in the industry.

Clawback of equity awards. Awards granted pursuant to our 2012 Plan are subject to mandatory repayment by the grantee to the Company if the grantee is or becomes subject to any clawback requirement under applicable laws.

LOGO     What WeDon’t Do

LOGONo employment or “golden parachute” agreements with our NEOs.

LOGONo guaranteed bonus arrangements with our NEOsexcept in connection with new hires as inducement to attract the best candidates.

LOGONo repricing of stock options.

LOGONo excessive perquisites.Except for perquisites that are available to employees generally such as holiday emoluments, anniversary awards and contributions to the 401(k) Plan, the Company does not offer perquisites to our NEOs.

LOGONo tax gross ups.The Company does not provide“gross-ups” or other reimbursements of golden parachute or other taxes to its NEOs.

LOGONo supplemental retirement plans.The Company does not provide any nonqualified deferred compensation or supplemental retirement benefits to our NEOs, other than providing executives the opportunity to defer receipt of shares that otherwise would be paid on vesting of certain RSUs.

    PS Business Parks • 2018 Proxy Statement • 34


Proposal 2

Executive Officer Stock Ownership Guidelines

The Board implemented stock ownership guidelines for NEOs effective April 28, 2015. Each NEO is expected to beneficially own Common Stock equal in market value to a specified multiple of his or her annual base salary. The guideline for the CEO is five times his or her base salary and for the other NEOs is three times his or her base salary. All of our NEOs who have been with the Company at least five years exceed his/her stock ownership requirement.

Only shares of Common Stock (1) owned by the executive, (2) owned jointly by him/her and his/her spouse, (3) owned by his/her spouse, (4) held by him/her in the 401(k) Plan and (5) held in custodial accounts or trust for him/her or for his/her spouse and/or children are counted for determining compliance with these guidelines. Unvested time-based RSUs andin-the-money value of vested options are NOT counted for determining compliance with these guidelines.

2017 Executive Compensation

2017 Company Performance

Execution on Strategy.During 2017, management successfully executed on the Company’s strategy of improving occupancy and rental rates. Optimized occupancy gives us the ability to adjust rents and transaction costs aggressively in response to changing conditions, thereby accelerating company financial performance and operating metrics. In addition, we continued to commit to a conservative balance sheet in minimizing the use of debt. Management’s successful execution on these strategies enabled the Company to deliver solid results on several fronts during the year, including the following:

Key Financial Metrics

Management’s initiatives to grow occupancy over 2016 levels, continued to result in growing rental rates on executed deals, increasing Same Park rates by 5.1% over 2016 levels;

NOI (excluding NOI from assets sold and held for development) and Same Park NOI both increased

by 5.7% over 2016 levels, through increases in weighted average occupancy, average rents, reductions in cost and income from parks acquired in 2016; and

FAD increased by 2.2% over 2016 levels.

Strong Dividend Growth and Financial Discipline

Regular dividends increased by more than 13.3% over 2016 levels, from $3.00 to $3.40 per share;

The Company continues to enjoy one of the lowest leverage levels in the REIT industry;

By virtue of our historically low leverage, a consistently conservative financial posture and robust earnings capability, we maintained our S&P corporate credit rating of“A-”; and

We continue to be one of the highest rated REITs by S&P, higher than all of our public company competitors.

PS Business Parks • 2018 Proxy Statement • 35


Proposal 2

Total Shareholder Return.We believe our compensation program for executive officers helped drive our strong performance in 2017, rewarding the Company’s shareholders with a 10.3% TSR during 2017. This was higher than the NAREIT Equity Index return of 8.7%. In addition, our TSR beat the NAREIT Equity Index and the S&P 500 indices for the15-year period ending December 31, 2017, averaging 13.0% in TSR per year since 2002. The exhibit below shows our TSR expressed as cumulative return to shareholders since December 31, 2012, and illustrates that $100 invested in PS Business Parks on December 31, 2012 would have been valued at $227.29 as of December 31, 2017.

LOGO

LOGO

*TSR assumes price appreciation plus reinvestment of dividends

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Proposal 2

FAD and Shareholder Distributions.In 2017, we grew our FAD per common share by 2.2% over 2016 levels, which increased our capacity for investments in the business. Annual dividends per common share paid in 2017 also grew by more than 13.3%. The following chart shows the growth achieved by PS Business Parks in these two metrics over a five-year period.

LOGO

*Refer to Appendix A to this Proxy Statement for reconciliation and other information.

Pay Ratio Disclosure

Presented below is the ratio of annual total compensation of our President and CEO, Maria R. Hawthorne (as disclosed in the Summary Compensation Table below in this proxy statement), to the annual total compensation (FormW-2 wages) of our median employee (excluding Ms. Hawthorne). The ratio is a reasonable estimate calculated in a manner consistent with Item 402(u) of RegulationS-K under the Securities Exchange Act of 1934, as amended (the Exchange Act)CEO).

We selected the median employee based on the Company’s 158 employees as of December 31, 2017. In identifying our median employee, we calculated the annual total compensation of each employee as of December 31, 2017 based on FormW-2 information. We did not apply anycost-of-living adjustments as part of the calculation.

The 2017 annual total compensation for our CEO, as disclosed in the Summary Compensation Table below in this proxy statement, and as determined under Item 402 of RegulationS-K, was $866,601. The 2017 annual total compensation for our median employee, as determined under Item 402 of RegulationS-K, was $73,559. The ratio of our CEO’s annual total compensation to our median employee’s total compensation for fiscal year 2017 is 11.78 to 1.

Factors Considered by the Compensation Committee in its Compensation Decisions for 2017

2017 Advisory Vote to Approve Executive Compensation.We believe our executive compensation program is appropriately structured to achieve our objective of driving growth in long-term shareholder value.

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Proposal 2

Role of Management and Compensation Committee Meetings.In general, ourOur CEO attends all meetings of the Compensation Committee at which (i) compensation of the other NEOs or other employees is discussed and/or (ii) Company-wide compensation matters, such as the consideration of new equity plans, are discussed.

Our CEO does not vote on items before the Compensation Committee. As discussed in more detail below, the Compensation Committee solicits our CEO’s views on the performance of the executive officers reporting to her, including each of the other NEOs. In general, the Compensation Committee sets the compensation for the other NEOs after consideration of theour CEO’s recommendations prepared by our CEO with respect to appropriate amounts to reward and incentivize each NEO.    The Compensation Committee solicits the views of the Chairman of the Board and other Board members, particularly with respect to compensation for our CEO.

The Compensation Committee met fivesix times during 2017.2019. Ms. Hawthorne attended a portion of mostall of the meetings but did not participate in the deliberations of the Compensation Committee with respect to setting her own compensation.

2017Focus on Pay for Performance

The guiding principle of our executive compensation philosophy is to pay for performance and incentivize our executive officers to create long-term shareholder value. The Compensation TargetsCommittee believes that NEO compensation should be based on the Company’s achievement of financial and

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Proposal 2: Approve Executive Compensation

operational goals and on each executive’s individual contributions. This link between incentive payouts and achievement of goals has helped drive our strong and consistent performance year after year. We believe our focus on pay for performance has fueled our impressive long-term performance. For example, our TSR beat the NAREIT Equity Index and the S&P 500 index for the5-year,10-year,15-year, and20-year periods ending December 31, 2019, averaging 14.0% in total annual return since 2000.

Assessment of Individual Contributions to Overall Performance

The Compensation Committee’s evaluation of each NEO places strong emphasis on his or her contributions to the Company’s overall performance rather than focusing only on his or her individual business or functional area. The Compensation Committee believes that the NEOs share responsibility to support the goals and performance of the Company as a whole.

Long-Term Financial Performance

The Company has delivered strong financial performance over a sustained period of time, increasing FAD and Same Park NOI in each of the last five years. The Compensation Committee believes that our compensation program, structured on the philosophy and objectives outlined above, is a key driver of the Company’s strong performance over the long term.

The Compensation Committee designedmade all final compensation decisions for NEOs in 2019. The Board was informed of all final compensation decisions for NEOs, and ratified the final compensation decisions for the CEO. For more information on the Compensation Committee and its incentiveresponsibilities, see “Corporate Governance and Board Matters—Committees of the Board—Compensation Committee” on page 20.

Sound Governance Practices

In designing our executive compensation programsaround the philosophy and objectives outlined above, the Compensation Committee believes that our program encourages the highest performance standards and aligns the interests of our NEOs with the long-term interests of our shareholders by:

keeping our NEOs focused on delivering sustainable industry-leading results that are aligned with the Company’s business model;

aligning the financial gains and losses of each NEO with objectives the Compensation Committee believes will drive long-term shareholders returns; and

supporting retention and continuity of leadership.

At the same time, the following features of our program discourage inappropriate risk taking:

extensive stock holding requirements;

long vesting periods on equity compensation;

no employment contracts or golden parachute arrangements;

no guaranteed bonuses other than for new hires in their first year of employment; and

no additional grants to balance changes in value of prior grants.

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Proposal 2: Approve Executive Compensation

The following key features of our compensation program reflect our philosophy:

    What We Do

What WeDon’t Do

LOGO Align pay with performance by putting a substantial portion of our NEOs’ compensation “at risk.”A significant portion of NEO regular annual total compensation is tied to achievement of performance goals that are key drivers of our success.

LOGO Promote retention and increase long-term shareholder value.Equity award grants to NEOs vest over at least four years.

LOGO Mitigate undue risk in our executive compensation program.Financial targets for bonuses are based on different metrics to avoid inordinate focus on any particular metric. We also do not give earnings guidance.

LOGO Stock ownership guidelines for executive officers.NEOs with the company at least five years are required to meet robust stock ownership requirements. Unvested time-based RSUs, unvested stock options, andout-of-the-money stock options are NOT counted for determining compliance with these guidelines.

LOGO Robust Clawback Policy.Covers all incentive compensation of all executive officers.

LOGO   No employment, “golden parachute” or severance agreements with our NEOs.

LOGO  No guaranteed bonus arrangements with our NEOsexcept in connection with new hires in their first year of employment as inducement to attract the best candidates.

LOGO  No excessive perquisites. The company does not offer perquisites to our NEOs except for perquisites that are available to employees generally such as contributions to the 401(k) Plan,

LOGO   No repricing of stock options.

LOGO  No tax gross ups.The company generally does not provide“gross-ups” or other reimbursements of golden parachute or other taxes, nor does it provide change in control benefits to its NEOs that are not available to other employees generally.

LOGO  No supplemental retirement plans.The company does not provide any nonqualified deferred compensation or supplemental retirement benefits to our NEOs, other than providing the opportunity to defer receipt of shares that otherwise would be paid on vesting of certain RSUs.

LOGO   No hedging against price fluctuations.Hedging of the company’s securities is not permitted.

We Use Various Compensation Elements to Incentivize and Reward Long-Term Value Creation

We typically pay our NEOs a mix of cash and equity, the majority of which is “at risk” and tied to achieving performance objectives set by the Compensation Committee in light of the Company’s long-term strategy and the current business environment. We promote responsible growth and risk management and align the interests of our executives with the interests of our shareholders by using performance-based equity awards that are subject to long, above-market vesting periods as the predominant form of compensation.

2019 was a transitional year for 2017our executive compensation program. During 2019 the Compensation Committee developed a new performance-based equity program, but the new program was not

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Proposal 2: Approve Executive Compensation

approved until early 2020. As a result, we did not issue performance-based equity to our NEOs in 2019, which resulted in a significant decrease in their total compensation as compared to 2018. The decrease in pay was purely a function of the timing of approval of the new program and was unrelated to performance. The main elements that typically make up our executive compensation program are set forth in the table below.

Compensation Type

Pay

Element

Links to Business and Talent Strategies

Fixed

Pay

Cash

Compensation  

Base

Salary

   Only fixed element of compensation that allows us to attract and retain exceptional talent

   In setting base salary, the Compensation Committee considers the individual’s responsibilities, experience and market data, including comparable REITs and other companies against which we compete for talent

At-Risk

Pay

Performance-Based Bonus

   We motivate executives to focus on corporate objectives by having a significant portion of annual compensation paid as variable compensation that is conditioned on the achievement ofpre-established annual financial, operational, and individual goals that we believe are critical to our long-term strategy

   Payouts are determined and, if earned, awarded in the year following the performance year, based on achievement ofpre-established annual targets

Equity CompensationPerformance-Based RSUs

   Aligns an executive’s compensation with long-term value creation and sustained financial performance by having a significant amount of annual compensation paid in RSU awards that are granted subject to satisfaction of multiple performance-based conditions measured over a predefined period

   RSU awards are determined and granted in the year following the performance period, based on achievement of multiplepre-established goals; if the applicable performance conditions are not satisfied, no RSU awards are granted for such performance period

   RSU awards granted are further subject to time-based vesting periods (5 tranches over 4 years) that are longer than market practice and require executives to remain committed to the Company in order to realize the full value of such awards

   RSU awards help foster an ownership culture that encourages a long-term focus and continually align the interests of our executive officers and shareholders throughout the duration of the lengthy vesting period; as the value of our Common Stock increases or decreases over time, so does the value of a significant portion of our NEOs’ annual realized compensation

   RSU awards serve as a strong retention tool for the Company, as they retain some value and provide a retention incentive even during difficult market conditions, when we may need it most

   Our RSU Deferral Program permits holders to defer receipt of shares, which may provide tax benefits for employees

Stock Option Grants. We may also occasionally grant stock options, which provide significant value in the retention of executives—including in connection with new executive hiring or promotions. As with our practice with RSUs, we motivate executives to focus on long-term value creation and sustained financial performance and improve retention by subjecting stock option grants to longer-than-market vesting periods. Stock options are granted with an exercise price of not less than 100% of the fair market value of the Common Stock on the grant date. This ensures that the options will have value only when the price of our Common Stock increases after the grant date and remains above the exercise price through the vesting period, which further aligns the interests of our executives and shareholders.

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Proposal 2: Approve Executive Compensation

Equity Grant Practices

Equity grants to all of our executive officers, including the NEOs, must be approved by the Compensation Committee, which consists entirely of independent directors, and:

grants occur only at meetings or upon written actions of the Board or the Compensation Committee (including telephonic meetings), and are made effective as of the date of the meeting or written action, or a future date if appropriate (such as in the case of a new hire);

equity awards to executive officers are not timed in coordination with the release of materialnon-public information;

awards are subject to the terms of our 2012 Equity and Performance-Based Incentive Compensation Plan (the 2012 Plan);

historically, equity awards to executive officers have vested over an extended period, which the Compensation Committee believes furthers the goals of retention and motivation over the long-term; and

with respect to awards to NEOs other than our CEO, the Compensation Committee determines award levels based on recommendations from our CEO, taking into consideration each individual’s responsibilities and performance, as discussed in more detail below.

Our 2019 compensation program for NEOs did not include equity awards as we were in the process of developing our new Annual Equity Incentive Program, which the Compensation Committee approved in January 2020 and is discussed below. In July 2019, the Committee approved a pool of 5,000 RSUs to be granted under authority of Ms. Hawthorne, the Company’s President and CEO, to new employees or employees promoted by the Company who are not executive officers of the Company. These awards are typically granted on the first trading day of the month following the hire or promotion date, and vest in equal annual installments over five years.

Equity grants to othernon-executive officers may be made at other times during the year, but are not timed in coordination with the release of materialnon-public information. These awards typically vest in equal annual installments over five years.

In January 2020, the Compensation Committee approved the Employee RSU Deferral Program, under the 2012 Equity and Performance-Based Incentive Compensation Plan approved by shareholders. The Employee RSU Deferral Program gives certain employees, including the NEOs, under certain circumstances the option of deferring receipt of shares that the Company would otherwise deliver to the employee on the vesting dates of RSUs, which may provide tax benefits for employees, deferring taxation to later dates.

As noted above, in January 2020, the Compensation Committee approved a new Annual Equity Incentive Program (the “New Equity Program”) under the Company’s 2012 Equity and Performance-Based Incentive Compensation Plan. The New Equity Program applies to the Company’s senior management, including its NEOs.

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Proposal 2: Approve Executive Compensation

Under the New Equity Program, NEOs will be eligible to receive RSUs subject to achievement of threshold levels of performance for twopre-established annual performance metrics: (1) growth in the Company’s net asset value per share, and (2) change in total shareholder value (with such metric to be based on growinggrowth in net asset value per share and dividend distributions), each as computed by the Compensation Committee pursuant to the terms of the New Equity Program.

Threshold levels of achievement will be set by the Compensation Committee each year. If either of the performance targets are not achieved, then the NEOs will not be awarded any RSUs under the New Equity Program.

If threshold levels for both of thepre-established performance targets are achieved, NEOs will generally receive their target award. However, the Compensation Committee may adjust the actual RSU award to75%-125% of the target award based on the Compensation Committee’s assessment of the execution of certain long-term strategic and operational goals during the performance period. The Compensation Committee believes that the ability to consider the execution of long-term strategic or operational objectives spanning multiple performance periods effectively incorporates a multi-year performance component in the New Equity Plan while balancing the desire to reward NEOs based on the achievement of annual performance targets.

Executive Officer Stock Ownership Guidelines

The Board implemented stock ownership guidelines for NEOs effective April 28, 2015. Each NEO is expected to beneficially own Common Stock equal in market value to a specified multiple of his or her annual base salary. The guideline for the CEO is five times his or her base salary and for the other NEOs is three times his or her base salary. All of our business.NEOs who have been with the Company at least five years exceed his/her stock ownership requirement. Only shares of Common Stock (1) owned by the executive, (2) owned jointly by him/her and his/her spouse, (3) owned by his/her spouse, (4) held by him/her in the 401(k) Plan, and (5) held in custodial accounts or trust for him/her or for his/her spouse and/or children are counted for determining compliance with these guidelines. Unvested time-based RSUs andin-the-money value of vested options are NOT counted for determining compliance with these guidelines.

2017Our Named Executive Officers

The following are biographical summaries of our current executive officers, other than Ms. Hawthorne whose biographical summary is presented above with those of our other director nominees. These four executive officers are our NEOs for 2019.

Jeffrey D. Hedges, age 37, joined the Company as Executive Vice President, Chief Financial Officer, Secretary, and principal financial officer on September 17, 2018. Prior to joining the Company, Mr. Hedges served as Senior Vice President, Accounting and Reporting from 2015 at Invitation Homes (NYSE:INVH) (formerly known as Starwood Waypoint Homes and prior to that Colony Starwood Homes), a publicly traded single-family residential real estate investment trust that owns and operates single-family rental homes in the United States. Mr. Hedges was a Senior Manager in the Transaction Advisory Services and Assurance (Audit) groups at Ernst & Young (EY) from 2006 to 2015. Mr. Hedges is a certified public accountant and holds a Bachelor of Science from the W.P. Carey School of Business, Arizona State University, and a Master of Business Administration from the Wharton School, University of Pennsylvania.

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Proposal 2: Approve Executive Compensation

John W. Petersen, age 56, has been Executive Vice President and Chief Operating Officer since he joined the Company in December 2004. Prior to joining the Company, Mr. Petersen was Senior Vice President, San Jose Region, for Equity Office Properties (EOP) from July 2001 to December 2004, responsible for 11.3 million square feet of multi-tenant office, industrial and R&D space in Silicon Valley. Prior to working for EOP, Mr. Petersen was Senior Vice President with Spieker Properties from 1995 to 2001, overseeing the growth of that company’s portfolio in San Jose, through acquisition and development of nearly three million square feet. Mr. Petersen is a graduate of The Colorado College in Colorado Springs, Colorado, and was recently the President of the National Association of Industrial and Office Parks, Silicon Valley Chapter.

Trenton Groves, age 47, has served as the Company’s Senior Vice President, Chief Accounting Officer, Assistant Secretary, and principal accounting officer since September 2018. Mr. Groves joined the Company as Corporate Controller in 2004 and has served as Vice President, Finance, and Corporate Controller since 2007. Prior to joining the Company, Mr. Groves was in public accounting, serving as a Manager in the Assurance (Audit) group at EY from 2002 to 2004 and as Manager at Arthur Anderson from 1998 to 2002. Mr. Groves is a certified public accountant and holds a Bachelor of Science in accounting from California State University, Northridge.

2019 Annual Cash Incentive Thresholds and Targets.In February 2017,March 2019, the Compensation Committee met to determine the appropriate performance thresholds and target amounts for 20172019 annual incentive bonuses in order properly to properly incentivize senior management with respect to 2017 performance. The thresholds represent the minimum performance levels that our NEOs must be achievedachieve in order for senior management to be qualifiedqualify for awards of 20172019 annual incentive bonuses at the target amounts.

After consideration ofconsidering the Company’s strategic goals and input from Ms. Hawthorne and other Board members, including the Chairman of the Board, the Compensation Committee established the following as the performance thresholds for payment of senior executive bonuses: (i) at least 5.0% growth in 2017 Adjusted2019 FAD from 2016 Adjusted2018 FAD, as adjusted (see below for a description of adjustments) and (ii) at least 2.0% growth in 20172019 Same Park NOI from 20162018 Same Park NOI. TheseThe Compensation Committee selected these financial metrics were selected by the Compensation Committee because of their importance to both the PS Business Parks senior executive team and to investors. And consistentConsistent with our long history of setting annual incentive award targets at around one time base salary (although this does not preclude the Compensation Committee from approving higher or lower annual incentives awards), 2017the Compensation Committee set 2019 bonus target amounts were established at 100% of base salary for each executive officer.

For purposes of determining performance metrics, Adjusted FAD is calculated after FAD is computed. FAD is computed by adjusting consolidated Funds From Operations (FFO) forto (a) deduct recurring capital improvements which the Company defines as those costs incurred tothat maintain the assets’real estate value, capitalized tenant improvements and lease commissions, (b) eliminate certain income or expenses such as straight-line rent and stock compensation expense impairment charges, amortization of lease incentives and tenant improvement reimbursements,in-place lease adjustment and(c) eliminate the impact of EITF TopicD-42.non-cash Consolidatedcharges related to preferred equity redemptions. FFO is computed asrepresents GAAP net income before real estate depreciation and amortization minority interest income,expense, gains or losses on asset dispositionssales of operating properties and nonrecurring items. land and impairment charges on real estate assets.

For purposes of calculating the FAD bonus target amounts, 20172019 FAD was adjusted by a number of factors, including adjustments made to neutralize the impact of: (i) maintenance capital expenditures;

PS Business Parks • 2020 Proxy Statement • 47


Proposal 2: Approve Executive Compensation

(ii) income, capital, and expenses received or incurred from assets disposed of in connection with asset dispositions in 2017;2019; and (iii) cash paid for taxes in lieu of shares.

    PS Business Parks • 2018 Proxy Statement • 38


Proposal 2

In determining whether the bonus paid iswas to be at, above or below the target bonus amount, the Compensation Committee will solicitsolicited the views of the CEO (with respect to the other NEOs) and the Chairman and the Board (with respect to the CEO), taking into account the performance of each NEO, including achievement of individual performance goals and other factors deemed relevant by the Compensation Committee.

In addition, the2019 Compensation Committee set the maximum 2017 bonus payout for NEOs at five times base salary in consideration of Section 162(m). However, this does not represent a potential award that the Compensation Committee has historically granted, or intends to grant, in its discretion.Decisions

2017 Equity-Based Compensation Targets. The equity-based compensation opportunity afforded our executive officers in 2017 was limited to RSU awards that might be earned under the LTEIP that was adopted in March 2014 and expired at December 31, 2017.

Under the LTEIP, NEOs were eligible to receive two opportunities to earn awards of RSUs if the Company achieved targeted increases in total return (defined as growth in NAV, which takes into account property-level performance, including capital expenditures, together with dividend yields) over annual and cumulative four-year performance periods. These return levels were determined by the Compensation Committee to be challenging but achievable.

The maximum number of RSUs available to award to NEOs over the four-year performance period under the LTEIP were 263,750. Annual RSU awards were made following performance periods, and a cumulative RSU award at the conclusion of the four-year performance period was recently made in March 2018 based on total return achieved over the 2014 to 2017 period. Executive officers had the opportunity to earn up to 20% of the potential RSU awards made under the LTEIP for each year in the four-year performance period if the maximum performance level was achieved for that year, with the actual

number of RSUs awarded each year determined based on achievement of threshold, target and maximum levels of total return. The final 20% of the potential RSU awards were established to be allocated to the cumulative award at the end of the performance period. Awards vest ratably over four years beginningBased on the date of the award. Participants received dividends on RSUs during the vesting period.

Only if the Company’s total return did not meet the threshold performance level for any yearachievements and considerations described in the performance period, a number of RSUs equal to the maximum number of RSUs available for that year were added to the cumulative pool of RSUs available for award at the end of the performance period (i.e., if the threshold level was achieved for any performance period, any shortfall between the number of RSUs at the maximum award level and what was actually earned for that performance period were forfeited and not added to the available pool for the cumulative performance period). This performance retesting component was designed by the Compensation Committee to focus management on the longer four-year time frame, in keeping with the Company’s compensation philosophy. However, no RSUs were added to the cumulative award over the course of the four-year performance period of the LTEIP, as the Company achieved at least the threshold award level every year of the LTEIP term.

PS Business Parks • 2018 Proxy Statement • 39


Proposal 2

2017 Compensation Decisions

In February 2018, the Compensation Committee considered that (i) Adjusted 2017 FAD was $175.6 million, a 6.6% increase over 2016, (ii) 2017 Same Park NOI was $14.5 million, a 5.7% increase over 2016 and (iii) the highest total return level under the LTEIP was achieved for 2017. As a result,this CD&A, the Compensation Committee made the following compensation decisions with respect to 2017 compensation:for 2019:

 

 

Base Salaries.In 2019, the Compensation Committee considered but did not adjust base salaries, remain unchanged from 2015 levels except for Ms. Hawthorne, whosethat it adjusted Mr. Petersen’s base salary, which had not been adjusted since 2013, to $400,000 effective March 1, 2019. Ms. Hawthorne’s base salary, which was previously increased to $450,000 in 2016 in connection withset upon her promotion to CEO;CEO in July 2016, remained at $450,000; Mr. Hedges’s base salary, which was set upon his joining the Company as CFO in September 2018, remained at $375,000; and Mr. Groves’s base salary which was set upon his promotion to Senior Vice President and Chief Accounting Officer in September 2018, remained at $200,000 for 2019.

 

 

Satisfaction of Performance Targets. In February 2020, the Compensation Committee considered, among other factors, that (i) Adjusted 2019 FAD was $184.9 million, a 12.5% increase over 2018 and (ii) 2019 Same Park NOI was $273.1 million, a 4.9% increase over 2018. As a result, of management’s achievement of 6.6% growth in 2017 Adjusted FAD and 5.7% growth in Same Park NOI, bonuses paidthe Compensation Committee made the following decisions with respect to the NEOs for 2017 amounted to 90% of their total targeted opportunity ($319,500 to $405,000);2019 compensation:

 

o

Annual total return as computed underCash Incentives. Based on the LTEIP (growth in NAV, which takes into account property-levelachievement of the annual incentive performance including capital expenditures, together with dividend yields) was 14.1%, qualifying managementgoals set for grants of RSUs at2019, the maximum level under the plan. As a result, 48,000 performance-based RSU awards were grantedCompensation Committee awarded bonuses to theour NEOs in March 2018the following amounts: $495,000 for performance in 2017Ms. Hawthorne (110% of target); $375,000 for Mr. Hedges (100% of target); $460,000 for Mr. Peterson (115% of target); and the 2014-2017 period; and$200,000 for Mr. Groves (100% of target).

 

oNo

Equity Awards.In 2019, the Compensation Committee was in the process of developing the New Equity Program discussed above. Because it did not approve the New Equity Program until January 2020, the Compensation Committee did not award RSUs or stock options were awarded to theour NEOs during 2017.in 2019. We expect equity awards in future years will be consistent with our 2020 equity awards as discussed below.

In evaluating management’s performance, the Compensation Committee placed significant weight on theirmanagement’s strategic decisions that correctly anticipated changing economic conditions, their successful execution on that strategy, and their unwavering financial discipline. Our management team, withled by Ms. Hawthorne, as its leader in particular, successfully oversaw and navigated the Company through these challenges. And Ms. Hawthorne did so while serving

In evaluating the overall compensation of our NEOs, and in a dual capacity as interim Chief Financial Officer

since September 1, 2017. In keeping with its compensation philosophy of emphasizing and rewarding long-term performance, the Compensation Committee avoided placing inordinate emphasis on strict year-over-year comparisons in any specific financial metric, such as rental income or net income, as they are in part skewed byone-time andnon-recurring events and do not reflect management’s long-term strategic focus. As such, the Compensation Committee believes that the Company’s 2017 executive compensation is fully aligned with performance.

Base Salaries. The Compensation Committee typically reviews base salaries for increases every two years. In 2017, the Compensation Committee considered but did not make any adjustments to base salaries originally established in July 2013, except that Ms. Hawthorne’s base salary was increased to $450,000 in connection with her promotion to CEO in July 2016. As such, the base salary of Mr. Petersen remains at its 2013 level of $355,000.

Annual Cash Incentives. Based on the achievement of the annual incentive performance targets set for 2017, the Compensation Committee awarded bonuses to all NEOs at 90% of their bonus potential in the following amounts: $405,000 for Ms. Hawthorne; and, $319,500 for Mr. Peterson. Because these awards were based onpre-established performance goals, they are presented in the Summary Compensation Table on page 44 as“Non-Equity Incentive Plan Compensation.”

Equity-based Compensation. In February 2018, the Compensation Committee considered that the management achieved 14.1% in annual total return and 13.4% in average annual total return over the four years prior, as computed under the LTEIP. This result qualified executive officers for equity-based compensation at the maximum level. Accordingly, each of the NEOs received grants in March 2018 at the maximum level, based on performance in 2017 and the four years prior.

 

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Proposal 22: Approve Executive Compensation

    

 

The following table showsWe believe our compensation program for NEOs drove 2019 performance and will continue to drive improved Company performance. Accordingly, the numberBoard recommends that shareholders approve the compensation of RSUs that may be awarded to our NEOs in respect of a given year and over the four-year averaging period assuming the Company’s achievement of threshold, target and maximum performance levels of total return for each performance period. The table also showsNEOs, as disclosed pursuant to the maximum number of RSUs each NEO hadSEC’s compensation rules, including the opportunity to earn underCD&A, the LTEIP. The RSUs available for award under the LTEIP were allocated among the CEOcompensation tables, and the other NEO based onnarrative disclosures that accompany the Compensation Committee’s subjective assessment of each individual’s relative responsibilities and contributions to the Company’s total returns. With respect to the allocations to the NEO other than Ms. Hawthorne, the committee also considered the recommendations of Ms. Hawthorne.

     Potential Annual RSU  
  Awards under the LTEIP,  
    by Total Return Performance Level (1)    
   

  Total Number of RSUs  

  Available for Award to  

  Each NEO  

  under the LTEIP,  

  Assuming Maximum  

  Name    Threshold             Target         Maximum     Performance Level  

Maria R. Hawthorne

     8,000              10,286          12,000      60,000

John W. Petersen

     8,000              10,286          12,000      60,000

(1)For purposes of the cumulative RSU awards, assumes that the Company’s total return met at least the threshold performance levelcompensation tables in each of the individual years in the performance period such that none of the potential RSU awards for an individual year was added to the cumulative award at the end of the performance period.

Performance-Based andAt-Risk Compensation

The following charts depict 2017 realized compensation for our CEO, and for our other NEO, the split between (i) compensation that is tied to the achievement of performance goals, consisting of long-term equity incentive compensation in the form of RSUs and short-termnon-equity incentive compensation in the form of cash bonuses and (ii) compensation that is not tied to performance goals, consisting of base salary and all other compensation. We believe that paying a significantly larger percentage of total compensation to our CEO and other NEOs in performance-based cash and equity awards, as depicted below, properly aligns with our compensation objectives.

PS Business Parks • 2018 Proxy Statement • 41


Proposal 2

LOGO

* Based on realized compensation as disclosed in the Realized Compensation Table in footnote 7 to the Summary Compensation Table section of this proxy statement. Refer to Appendix B to this proxy statement for a calculation of 2016 CEO compensation for purposes of year-over-year comparisons and analyses.

20182020 Compensation Outlook

The Compensation Committee believes the Company is well-positioned as a result of management’s focus and successful execution over the last several years. Given these expectations, the Compensation Committee met in January and February and March 20182020 and made the following decisions for 20182020 NEO compensation:

 

 NEO

the base salaries of Ms. Hawthorne, Mr. Hedges and Mr. Petersen are to be maintained at 2017 levels;year-end 2019 levels, while Mr. Groves base salary increased to $240,000 effective January 1, 2020;

 

 Consistent with our historical practice, 2018

2020 bonus target amounts are set at 100% of base salary for each executive officer ifMs. Hawthorne, Mr. Hedges and Mr. Peterson, and 83% for Mr. Groves based on satisfaction of multiplepre-established 2020 performance targets are achieved;relating to (1) Same Park Cash NOI growth, (2) adjusted FAD growth, (3) acquisitions and balance sheet management, and (4) individual performance goals; and

 

The threshold for the payment of bonuses is again tied to achieving targeted levels of growth in Same Park NOI and Adjusted FAD;

 In determining whether the bonus is

pursuant to be at, above or below the target bonus amount,our New Equity Program, the Compensation Committee will solicitapproved the viewsfollowing aggregate target dollar value of the CEO (with respectRSUs that would be granted to the other NEOs)NEOs for 2020 performance, assuming thatpre-established 2020 performance targets are achieved: $1,500,000 for Maria R. Hawthorne; $775,000 for Jeffrey D. Hedges; $950,000 for John W. Petersen; and the Chairman of the Board (with respect to the CEO), taking into account the performance of each NEO, including achievement of individual performance goals and other factors deemed relevant by the Compensation Committee; and$240,000 for Trenton A. Groves.

Tax Deductibility of Executive Compensation

In recognition of her achievements since assuming the President and CEO position and her ongoing responsibilities as interim Chief Financial Officer, and in light of retention considerations given current competitive dynamics, in March 2018 the Compensation Committee issued aone-time award to Ms. Hawthorne of 25,000 RSUs, which will vest in equal annual installments over five years.

The Compensation Committee considers the tax deductibility of compensation as one factor when considering executive compensation program alternatives. Due to its tax status as a REIT, the Company must generally distribute its taxable income to shareholders. To the extent that compensation is not deductible, taxable income will be higher and so, distributions to shareholders may be higher than they would be otherwise.

The Compensation Committee has in the past approved and has reserved the right in the future to approve compensation that does not qualify for deductibility in circumstances it deems in the Company’s best interests.

Prior to January 1, 2018, Section 162(m) imposed a $1,000,000 per person limit on the annual tax deduction for compensation paid to the Company’s current chief executive officer and certain other executive officers. Certain “performance-based” compensation exceeding $1,000,000 annually paid to the executives was excluded from Section 162(m)’s limitation and was deductible if certain requirements were met. The Company generally designed awards of stock options, certain restricted share units, and cash incentives to qualify as deductible “performance-based” compensation.

Under tax reform legislation signed into law on December 22, 2017 (the “Tax Cuts and Jobs Act”), the deductibility of executive compensation was limited further, effective January 1, 2018. Section 162(m) still imposes a $1,000,000 per person limit on the annual tax deduction for compensation paid to the

 

PS Business Parks • 20182020 Proxy Statement • 4249


Proposal 22: Approve Executive Compensation

    

 

Company’s current chief executive officer and certain other executive officers. But, the exclusion for “performance-based” compensation was repealed, and the group of employees subject to the limitation was expanded to include the chief financial officer and certain former executive officers.

Compensation awarded before November 3, 2017, which otherwise qualified as “performance based,” may continue to be deductible in the future as the cash compensation is paid, the restricted share units vest, and the stock options are exercised, under certain interim relief provisions of the Tax Cuts and Jobs Act. However, due to ambiguities and uncertainties about how the revised Section 162(m) should apply, it is uncertain whether previous awards that the Compensation Committee believed to be “performance based” compensation will be deductible going forward.

Compensation Committee Report

The Compensation Committee of the Board of PS Business Parks, Inc. has reviewed and discussed the foregoing CD&A with management. Based on this review and discussion, the Compensation Committee recommended to the Board that the CD&A be included in this proxy statement and incorporated by reference in the Annual Report on Form10-K for the fiscal year ended December 31, 2017.2019.

This report is provided by the following independent directors who comprise the Compensation Committee:

THE COMPENSATION COMMITTEE

Jennifer Holden Dunbar, Chair

James H. Kropp Chair

Jennifer Holden Dunbar

Robert S. Rollo

 

PS Business Parks • 20182020 Proxy Statement • 4350


Proposal 22: Approve Executive Compensation

    

 

Executive Compensation Tables

The following table sets forth certain information concerning the compensation paid for the years ended December 31, 2019, 2018, and 2017 2016, and 2015to our NEOs.

As discussed above, while the Company typically grants annual performance-based equity awards to the Company’s principal executive officer, principal financial officer andNEOs, there were no such grants in 2019 since the one other most highly compensated person who was serving as executive officers ofNew Equity Program, which the Company on December 31, 2017. These three positions constitute all the Company’s NEOs.developed during 2019, was not approved until January 2020. We expect equity awards to NEOs in future years will be consistent with our anticipated 2020 equity awards, which are discussed above.

I.   Summary Compensation Table

 

Name and Principal Position  Year   Salary (1)     Bonus   

Stock

Awards (2)

   

Option

Awards

(2)(3)

   

Non-Equity

Incentive Plan

Compensation

(4)

   

All Other

Compensation

(5)(6)

   Total (8) 
Maria R. Hawthorne   2017    $450,801    -    -    -    $405,000    $10,800    $866,601 
President and CEO(7)   2016    425,801    -    1,057,600    235,250    450,000    10,600    2,179,251 
    2015    353,204    -    -    -    368,000    10,600    731,804 
John W. Petersen   2017    355,801    -    -    -    319,500    10,800    686,101 
Executive Vice President and   2016    355,801    -    -    -    355,000    10,600    721,401 
Chief Operating Officer   2015    355,801    -    -    -    310,000    10,600    676,401 
Edward A. Stokx   2017    202,859      -    -    -    1,510,800    1,713,659 
Former Executive Vice President,   2016    275,801    -    -    -    275,000    10,600    561,401 
Chief Financial Officer and Secretary   2015    275,801    -    -    -    230,000    10,600    516,401 
(through August 2017)                                        

Name and Principal

Position

      Year      Salary(1)   Bonus(2)   

Stock

Awards(3)

   

Option

Awards

   

Non-Equity

Incentive Plan

   Compensation(4)  

   

All Other

Compensation

(5)(6)

       Total(7)     

Maria R. Hawthorne

  2019   $450,764    -    -    -    $495,000    $11,200    $956,964 

President and CEO

  2018   450,801      $2,861,750    -    450,000    11,000    3,773,551 
  2017   450,801    -    -    -    405,000    10,800    866,601 

 

 

Jeffrey D. Hedges

  2019   375,764    -    -    -    375,000    11,200    761,964 

Executive Vice President,

  2018   101,343    $325,000    1,257,400    -    -    216,321    1,900,064 

Chief Financial Officer

and Secretary

  2017   -    -    -    -    -    -    - 

(since September 2018)

                
                

 

 

John W. Petersen

  2019   393,264    -    -    -    460,000    11,200    864,464 

Executive Vice President and

  2018   355,801    -    -    -    355,000    11,000    721,801 

Chief Operating Officer

  2017   355,801    -    -    -    319,500    10,800    686,101 
                

 

 

Trenton A. Groves

  2019   200,764    -    -    -    200,000    11,200    411,964 

Senior Vice President and

  2018   184,760    -    228,940    -    145,334    11,000    570,034 

Chief Accounting Officer

  2017   178,801    -    -    -    120,000    10,800    309,601 
                

 

 

 

(1)(1)

Includes an amount of $764, $801, per annumand $801 in holiday emoluments paid to each NEO (except Mr. Stokx, who resigned as of Augustfor the year ended in December 31, 2017; see footnote (6) below),2019, 2018 and 2017, respectively; a benefit provided to all employees. Ms. Hawthorne’sMr. Hedges joined the Company on September 17, 2018, and his annual salary for 20162018 was $375,000. Mr. Groves’ annual salary for 2018 was $200,000 in connection with his appointment as Senior Vice President and Chief Accounting Officer in September 2018. Mr. Petersen’s annual salary for 2019 was increased to $400,000 through June 30, 2016 and $450,000 thereafter.effective March 1, 2019.

 

(2)(2)

The amount shown for Mr. Hedges in 2018 represents a guaranteed bonus agreed to in connection with his onboarding package.

(3)

The amounts for equity awards reflect the grant date fair value. For a more detailed discussion and assumptions used in valuing the awards, refer to Note 1110 to the Company’s audited financial statements for the fiscal year ended December 31, 2017,2019, included in the Form10-K filed with the SEC on February 26, 2018.19, 2020. All holders of unvested RSUs receive payments equal to any dividends paid on the Common Stock.

 

(4)(3)The amount shown for Ms. Hawthorne in 2016 represents the grant date fair value of options to acquire 25,000 shares of Common Stock awarded in connection with her appointment to CEO in July 2016.

(4)Includes amounts earned pursuant to the Company’s annual incentive award program.

 

(5)(5)

All Other Compensation for 20172019 consists of Company contributions to the 401(k) Plan (4% of the annual cash compensation up to a maximum of $10,800$11,200 in 2017)2019).

 

(6)(6)

In addition to the Other Compensation referenced in (5)(6) above, Mr. StokxHedges received aone-timeone-timegross-up severance payment of $1,500,000 in connection with his resignation effective August 31, 2017.taxes of $111,153 related to $105,168 of relocation costs.

 

(7)(7)Upon Mr. Stokx’s retirement as CFO effective August 31, 2017,

Ms. Hawthorne was appointed and still servesserved as actinginterim CFO pending the appointment of a successor CFO.from September 1, 2017 through September 16, 2018.

 

(8)In evaluating our NEOs’ compensation, we believe it is important to understand not only the potential value of performance-based equity incentive awards at the time they are granted, but also the value of performance awards actually earned in a particular year. The Realized Compensation Table below supplements and is identical to the Summary Compensation Table above, except with respect to the method used to value stock awards subject to performance vesting. SEC rules require that the grant date fair value of all stock awards be reported in the Summary Compensation Table for the year in which they were granted. As a result, even though certain awards, like the LTEIP, are subject to multi-year performance vesting conditions and are meant to incentivize performance over multiple years, for purposes of the Summary Compensation Table they are only included in the year of grant, and the amounts are based on estimated future results rather than actual amounts earned. In contrast, the Realized Compensation Table below shows the value of performance-based stock awards actually earned based on performance as of the end of a particular year. See Note 2 above for additional information.

Realized Compensation Table
Name and Principal Position  Year   Salary (1)     Bonus   

Stock

Awards

   

Option

Awards

(3)

   

Non-Equity

Incentive Plan

Compensation

(4)

   

All Other

Compensation

(5)

   Total     

Maria R. Hawthorne

   2017    $450,801    -    $2,712,480    -    $405,000    $10,800    $3,579,081 
   2016    425,801    -    2,402,560    235,250    450,000    10,600    3,524,211 
    2015    353,204    -    1,168,320    -    368,000    10,600    1,900,124 

John W. Petersen

   2017    355,801    -    2,712,480    -    319,500    10,800    3,398,581 
   2016    355,801    -    1,344,960    -    355,000    10,600    2,066,361 
    2015    355,801    -    1,168,320    -    310,000    10,600    1,844,721 

Edward A. Stokx

   2017    202,859      -    -    -    1,510,800    1,713,659 
   2016    275,801    -    1,120,800    -    275,000    10,600    1,682,201 
    2015    275,801    -    973,600    -    230,000    10,600    1,490,001 

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Proposal 2

2: Approve Executive Compensation

    

 

II.   Grants of Plan-Based Awards

The following table sets forth certain information relating toIn 2019, the Compensation Committee was in the process of developing the New Equity Program. Because the Compensation Committee did not approve the program until January 2020, no grants of plan-based awards to the NEOs were made in 2017.

Estimated Future

Payouts Under Non-

Equity Incentive

Plan

Awards (1)

Estimated Future Payouts Under  

Equity Incentive Plan Awards

All Other

Option

Awards:

Number of

Securities

Underlying

Options

Exercise

or Base

Price of

Option
Awards

Grant Date

Fair Value of
Stock Awards

    Name

Grant

Date

Target

($)

Maximum

($)

Threshold

(#)

Target

(#)

Maximum

(#)

(#)

($ Sh)

($)

Maria R. Hawthorne

03/03/17$450,000-------

John W. Petersen

03/03/17$355,000-------

Edward A. Stokx(2)

03/03/17$275,000-------

(1)Amounts shown in these columns represent the range of possible annual cash incentive payouts pursuant to the PS Business Parks performance-based compensation plan based upon achievement of 2017 performance targets. Actual payouts are shown in the“Non-Equity Incentive Plan Compensation” column in the Summary Compensation Table on page 44.

(2)Mr. Stokx retired effective August 31, 2017 so Mr. Stokx did not realize his potential payout.

PS Business Parks • 2018 Proxy Statement • 45


Proposal 2

2019.

III.  Option Exercises and Stock Vested in 20172019

The following table provides information about options exercised by the NEOs during the fiscal year ended December 31, 2017.2019.

  Option Awards       Stock Awards 
  Option Awards  Stock Awards
Name  Number of Shares
Acquired on
Exercise (#)
        Value Realized  
on Exercise (1)  
        Number of
Shares Acquired
on Vesting (#)
        Value    
Realized on    
Vesting (2)    
    Number of Shares  
Acquired on
Exercise (#)
   Value Realized on  
Exercise(1)
  

 Number of Shares  

Acquired on
Vesting (#)

  

 Value Realized on  

Vesting(2)

Maria R. Hawthorne

   -       -       10,400       $  1,208,256    -    -    19,000    $ 2,967,910 

Jeffrey D. Hedges

   -    -    2,000    361,500 

John W. Petersen

   7,500       $  588,689       8,600       965,754    3,000    $ 303,473    12,000    1,866,000 

Edward A. Stokx

   7,000       500,484       7,066       793,201 

Trenton A. Groves

   -    -    3,200    496,652 

 

(1)

Value realized on exercise represents the difference between the closing price of our common stock on the NYSE at the date of exercise and the exercise price of the options. Does not reflect any tax or other required withholdings.

 

(2)

Value realized was calculated by multiplying the number of shares vesting by the closing price of our common stock on the NYSE on the vesting date as follows:

 

  Name  

RSU

Vesting

RSU Vesting
Date

   

Fair Market      

Value of      

RSUs ($)      

 

Maria R. Hawthorne

   02/22/1703/08/19   
$       46,076 765,650
 
   03/15/1719   1,866,000
   896,640 07/01/19336,260 
   
07/

  Jeffrey D. Hedges

10/01/1719    265,540 361,500 

John W. Petersen

   02/22/1703/15/19   69,114 1,866,000 
   

  Trenton A. Groves

03/15/1708/19    896,640 61,252 

Edward A. Stokx

02/22/1746,076 
    03/15/1719    747,125 435,400 

 

PS Business Parks • 20182020 Proxy Statement • 4652


Proposal 2

2: Approve Executive Compensation

    

 

IV.   Outstanding Equity Awards atYear-End

The following table sets forth certain information concerning outstanding equity awards held by the NEOs at December 31, 2017.2019.

 

 Option Awards   Stock Awards       Option Awards       Stock Awards 
Name 

Number of
Securities
Underlying
Unexercised
Options

(#)
Exercisable

    Number of
Securities
Underlying
Unexercised
Options (#)
Unexercisable
    Option
Exercise
Price
 Option
Expiration
Date
    Number of
Shares or
Units of Stock
that Have Not
Vested (#) (1)
    Market     
Value of     
Shares of     
Stock that     
Have Not     
Vested (2)     
   

Grant

Date

   

Number of

Securities

Underlying

Unexercised

Options (#)

Exercisable

 

Number of

Securities

Underlying

Unexercised

Options (#)

Unexercisable

 

Option

Exercise

Price ($)

   

Option

Expiration

Date

   

Number of

Shares or

Units of

Stock that

Have Not

Vested

(#) (3)

 

Market

Value of

Shares of

Stock that

Have Not

Vested

($) (3)

 

Maria R. Hawthorne

 5,000  20,000      $  105.76  07/01/26  25,400      $ 3,177,286    07/01/16    5,000  (1)  10,000  (1)  $105.76    07/01/26    4,000  (1)  $659,480 
   03/15/17    -   -   -    -    3,000  (2)  494,610 
   03/08/18    -   -   -    -    20,000  (1)  3,297,400 
   03/15/18    -   -   -    -    12,000  (2)  1,978,440 
   TOTAL    5,000   10,000   -    -    39,000  $  6,429,930 

Jeffrey D. Hedges

   10/01/18    -   -   -    -    8,000  (1)  $1,318,960 
   TOTAL    -   -   -    -    8,000  $1,318,960 

John W. Petersen

 20,000   -       50.63  03/15/20  17,600      2,201,584    03/15/17    -   -   -    -    3,000  (2)  $494,610 
   03/15/18    -   -   -    -    12,000  (2)  1,978,440 
   TOTAL    -   -   -    -    15,000  $2,473,050 

Trenton A. Groves

   03/15/17    -   -   -    -    700  (2)  $115,409 
   03/08/18    -   -   -    -    1,600  (1)  263,792 
   03/15/18    -   -   -    -    2,800  (2)  461,636 
   TOTAL   -   -   -    -    5,100  $840,837 

 

(1)All unvested RSUs were granted on (i) February 22, 2012, which

These options or RSUs vest on February 22, 2018, (ii) March 15, 2015, which RSUs vest on March 15, 2018, (iii) March 15, 2016, which RSUs vest on March 15, 2018 and 2019, (iv) July 1, 2016, which RSUs vest on July 1, 2018, 2019, 2020 and 2021 and (v) March 15, 2017, which RSUs vest on March 15, 2018, 2019 and 2020.in five equal annual installments, beginning one year from the award date.

 

(2)Assumes

These RSUs vest in four equal annual installments beginning from the date of award.

(3)

Stock awards consist of RSUs granted to the named executive officers, and the values shown assume a price of $125.09$164.87 per share, the closing price for our common stockCommon Stock on the NYSE as ofon December 29, 2017.31, 2019.

 

PS Business Parks • 20182020 Proxy Statement • 4753


Proposal 2

2: Approve Executive Compensation

    

 

V.  Potential Payments Upon Termination or Change of Control

Payments Upon Termination.We do not have a formal severance or retirement program for payments on termination of employment through voluntary or involuntary termination, other than as specifically set forth in the 2012 Plan, the 2003 Stock Option and Incentive Plan (the 2003 Plan), the 401(k)applicable Plan or as required by law. These include:

 

vested stock options following a voluntary termination of employment must be exercised within 30 days following the individual’s last date of employment;

vested stock options following a voluntary termination of employment must be exercised within 30 days following the individual’s last date of employment;

 

amounts contributed under our 401(k) Plan; and

amounts contributed under our 401(k) Plan; and

 

accrued and unused vacation pay paid in a lump sum.

accrued and unused vacation pay paid in a lump sum.

Payments Upon Death or Disability.In the event of the death or permanent and total disability of an NEO while employed by the Company, the executive officer will receive 401(k) Plan contributions noted above and accrued unused vacation pay as noted above, in addition to the following:

 

All unvested outstanding stock options held by the officer accelerate and vest as of the date of death and may be exercised during theone-year period
  

In the case of death, all outstanding unvested stock options and RSUs held by the officer accelerate and vest as of the date of death and stock options may be exercised during theone-year period following the date of death, but prior to termination of the option;

 

All outstanding unvested stock options and RSUs held by the officer continue to vest and are exercisable during theone-year period following the date of such permanent and total disability, but prior to termination of the option; and

In the case of permanent and total disability, all outstanding unvested stock options held by the officer continue to vest and are exercisable during theone-year period following the date of such permanent and total disability, but prior to termination of the option and all unvested RSUs vest as of the date of such permanent and total disability; and

 

The officer will receive payments under the Company’s life insurance program or disability plan, as applicable, similar to all other employees of the Company.

The officer will receive payments under the Company’s life insurance program or disability plan, as applicable, similar to all other employees of the Company.

Payments Upon a Change of Control.The Company’s 2003Under the 2012 Plan, provides that upon the occurrencevesting of outstanding awards will not accelerate unless (1) the Company experiences a “change of control”qualifying change in control and (2) one of the Company:

all outstanding unvested RSUs and restricted stock grants will vest immediately; and

all outstanding unvested stock options vest 15 days before consummation of suchfollowing conditions is also met: (a) for a change of control and are exercisable duringwhere such15-day period, with such exercise conditioned upon and effective immediately before consummation of awards will be assumed or continued by the surviving entity, the holder’s employment must be terminated without “cause” (as defined in the 2012 Plan) within one year following the change of control, or (b) such awards must be terminated in connection with the change of control.

    PS Business Parks • 2018 Proxy Statement • 48


Proposal 2

A “change of control” is defined in the 2003 Planplan to include:generally include the following:

 

the dissolution or liquidation of the Company or a merger in which the Company does not survive;

the dissolution or liquidation of PS Business Parks or merger in which PS Business Parks does not survive;

 

the sale of substantially all the Company’s assets; or

the sale of substantially all of PS Business Parks’ assets;

 

any transaction which results in any person or entity, other than B. Wayne Hughes and members of his family and their affiliates, owning 50% or more of the combined voting power of all classes of our stock.

merger in which the company is the surviving corporation but after which the company’s shareholders immediately prior to such merger cease to own their shares or other equity interest in the company; or

The foregoing provisions do not apply to the extent (1) provision is made in writing in connection with

any transaction that results in any person or entity owning 30% or more of the combined voting power of all classes of our shares.

PS Business Parks • 2020 Proxy Statement • 54


“change of control” for continuation of the 2003 Plan or substitution of new options, restricted stock and RSUs or (2) a majority of the Board determines that the “change of control” will not trigger application of the foregoing provisions.Proposal 2: Approve Executive Compensation

Under the Company’s 2012 Plan, pursuant to which the LTEIP was adopted, the occurrence of a change of control would result in the cessation of the measurement period under the plan as of the date of the change of control. Had a change of control occurred as of December 31, 2017, no payouts would have been made under the LTEIP.

 

The following table shows the estimated value of the acceleration of unvested equity awards pursuant to the termination events described above assuming the change of control event occurred as of December 31, 20172019 and using a closing market price of our common stock on the NYSE as of December 29, 201731, 2019 of $125.09$164.87 per share.

 

Name  

Value of vesting

of all outstanding

unvested options

(1)

   

Value of vesting

of all

outstanding

restricted share

units (2)

   Total   

Value of
Accelerated Option  

Vestings

  

Value of
Accelerated

RSU Vestings  

  Total

Maria R. Hawthorne

   $ 386,600          $  3,177,286         $ 3,563,886        

Termination upon change of control or death, or disability

   $591,100 (1)    $6,429,930        $7,021,030 

Jeffrey D. Hedges

      

Termination upon change of control, death, or disability

   -    1,318,960    1,318,960 

John W. Petersen

   -          2,201,584          2,201,584        

Termination upon change of control, death, or disability

   -    2,473,050    2,473,050 

Trenton A. Groves

      

Termination upon change of control, death, or disability

   -    840,837    840,837 

 

(1)Represents

Amounts for Ms. Hawthorne reflect the difference betweenvesting of outstanding option awards granted to Ms. Hawthorne in July 2016. Pursuant to the exercise priceterms of unvestedthe option awards, upon change of control or death, all outstanding options held byvest in full; however, upon permanent and total disability, outstanding options continue to vest during the executiveone-year period following the date of such permanent and total disability. The value of the accelerated option vesting in the event of change of control or death is $591,100, and the closing pricevalue of our common stock on the NYSE asaccelerated option vesting in the event of December 29, 2017.permanent and total disability is $295,550.

Payments Upon Retirement.In February 2020, the Board and Compensation Committee approved an Equity Awards Retirement Policy for employees and changes to ourNon-Employee Director Compensation Policies to provide for the accelerated vesting of outstanding equity awards upon retirement, subject to certain requirements. The Equity Awards Retirement Policy for employees provides for the accelerated vesting of all unvested options and RSUs upon retirement, subject to satisfaction of certain conditions, including approval by the Chair of the Compensation Committee, entry into a written separation agreement, providing 12 months’ prior written notice of intention to retire, and achieving a minimum threshold of age and years of service. Under the revisedNon-Employee Director Compensation Policy, all outstanding options vest upon retirement if anon-employee director ceases service on the Board and meets a minimum threshold of age plus years of service. The policies referenced above are intended to recognize long-tenured employees and directors who have contributed to the success and growth of the Company.

(2)Represents the number of RSUs multiplied by the closing price of the Company’s common stock on the NYSE as of December 29, 2017.

 

PS Business Parks • 20182020 Proxy Statement • 4955


Proposal 22: Approve Executive Compensation

    

 

Equity Compensation Plan Information as of December 31, 20172019.

The following table sets forth certain equity compensation plan information as of December 31, 2017:2019:

 

Plan Category (1) 

(a)

Number of
securities to be
issued upon
exercise of
outstanding
options,
warrants  and
rights

   

(b)

Weighted
average
exercise
price of
outstanding
options,
warrants and
rights

   

(c)

Number of securities
remaining available
for future issuance
under equity
compensation  plans
(excluding securities
reflected in Column
(a))(2)

    

(a)

 Number of securities to be  

issued upon exercise of
outstanding options,
warrants, and rights

  

(b)

 Weighted average exercise  
price of outstanding
options, warrants, and

rights

  

(c)

Number of securities
remaining available
for future issuance
  under equity  compensation  

plans (excluding securities

reflected in Column (a)(2)

Equity compensation plans approved by security holders

 337,492          $80.86         1,046,768             308,678  $103.62  813,400

Equity compensation plans not approved by security holders

  -          -         -             -  -  -

Total (3)

 337,492          $80.86         1,046,768             308,678  $103.62  813,400

 

(1)

Each of our equity compensation plans has been approved by our shareholders.

(2)

Represents shares of our common stock available for issuance under the Company’s equity compensation plan.2012 Plan.

(3)

Amounts include RSUs.

 

PS Business Parks • 20182020 Proxy Statement • 5056


Proposal 22: Approve Executive Compensation

    

 

Stock Ownership of Certain Beneficial Owners and Management

Security Ownership of Certain Beneficial Owners

The following table sets forth information as of the dates indicated with respect to persons known to the Company to be the beneficial owners of more than 5% of the outstanding shares of Common Stock:

 

  Shares of Common Stock
Beneficially Owned
 

 

 

  Name and Address

 

 

        Number of      
         Shares      

 

   

    Percent of    

    Class (1)    

 

Public Storage

701 Western Avenue

Glendale, California 91201-2349 (2)

  7,158,354    26.3%

BlackRock, Inc.

55 East 52nd Street

New York, New York 10022 (3)

  3,468,381    12.7%

The Vanguard Group

100 Vanguard Blvd.

Malvern, Pennsylvania 19355 (4)

  3,402,375    12.5%

T. Rowe Price Associates, Inc.

100 E. Pratt Street

Baltimore, Maryland 21202 (5)

  2,390,349    8.7%

Vanguard Specialized Funds

Vanguard REIT Index Fund

100 Vanguard Blvd.

Malvern, Pennsylvania 19355 (6)

  1,373,151    5.0%
               Shares of Common Stock Beneficially Owned             
  Name and Address  Number of Shares  Percent of Class(1)

Public Storage

701 Western Avenue

Glendale, California 91201(2)

  7,158,354  26.09%

The Vanguard Group

100 Vanguard Blvd.

Malvern, Pennsylvania 19355(3)

  3,169,182  11.55%

BlackRock, Inc.

55 East 52nd Street

New York, New York 10055(4)

  2,863,222  10.4%

T. Rowe Price Associates, Inc.

100 E. Pratt Street

Baltimore, Maryland 21202(5)

  2,046,088  7.4%

 

(1)

The percent of class is calculated using the common stock ownership numbers as of the dates indicated below divided by shares outstanding on March 1, 2018February 28, 2020 of 27,255,52527,441,071 shares of Common Stock.

 

(2)

Holdings reported are as of March 1, 2018.February 28, 2020. The reporting persons listed above have filed a joint Schedule 13D, amended as of November 8, 2013. Public Storage has sole voting and dispositive power with respect to all such shares. The 7,158,354 shares of Common Stock in the above table do not include 7,305,355 Units held by Public Storage and affiliated partnerships which (pursuant to the terms of the agreement of limited partnership of our operating partnership) are redeemable by the holder for cash or, at the Company’s election, for shares of the Company’s common stock on aone-for-one basis. Upon conversion of the Units to Common Stock, Public Storage and its affiliated partnerships would own approximately 41.8%41.6% of the Common Stock (based upon the Common Stock outstanding at March 1, 2018February 28, 2020 and assuming such conversion).

 

(3)

Holdings reported as of December 31, 2017 as set forth in Schedule 13G/A filed on January 19, 2018 by BlackRock, Inc. and certain affiliates to report beneficial ownership and sole dispositive power with respect to 3,468,381 shares and sole voting power with respect to 3,373,481 shares.

(4)Holdings reported as of December 31, 20172019 as set forth on a Schedule 13G/A filed on February 2, 201812, 2020 by The Vanguard Group, as investment adviser of its clients, to report sole voting power with respect to 62,30663,682 shares, shared voting power with respect to 26,63022,854 shares, sole dispositive power with respect to 3,338,9653,106,704 shares and shared dispositive power with respect to 63,41062,478 shares.

 

(5)(4)

Holdings reported as of December 31, 20172019 as set forth in Schedule 13G/A filed on February 4, 2020 by BlackRock, Inc. and certain affiliates to report beneficial ownership and sole dispositive power with respect to 2,863,222 shares and sole voting power with respect to 2,776,912 shares.

(5)

Holdings reported as of December 31, 2019 as set forth on a Schedule 13G/A filed on February 14, 20182020 by T. Rowe Price Associates, Inc. (Price Associates), as investment adviser of its clients, to report sole voting power with respect to 421,306456,679 shares and sole dispositive power with respect to 2,390,3492,046,088 shares. For SEC reporting purposes, Price Associates is deemed to be a beneficial owner of these securities. However, Price Associates has expressly disclaimed that it is an owner of such securities.

(6)Holdings reported as of December 31, 2017 as set forth on a Schedule 13G/A filed on February 2, 2018 by Vanguard Specialized Funds – Vanguard REIT Index Fund to report sole voting power with respect to 1,373,151 shares.

 

PS Business Parks • 20182020 Proxy Statement • 5157


Proposal 22: Approve Executive Compensation

    

 

Security Beneficial Ownership of Directors and Management

The following table sets forth information as of March 1, 2018February 28, 2020 concerning the beneficial ownership of Common Stock of each director of the Company, the Company’s CEO, the CFOour directors and the other two most highly compensated persons who were executive officers of the Company on December 31, 2017 and all directors and executive officers as a group:

 

 

Shares of Common Stock

Beneficially Owned

   

Shares of Common Stock        

Beneficially Owned        

 

 
Name 

Number of          

Shares (1)           

 

Percent of  

Class (1)  

   Number of Shares (1)         Percent of Class(1)  

Ronald L. Havner, Jr.

 202,389(2)  *     171,789  (2)  

Joseph D. Russell, Jr.

 44,688  *     45,698  

Jennifer Holden Dunbar

 18,519(3)  *     14,560  (3)  

Sara Grootwassink Lewis

 9,668  *  

James H. Kropp

 27,498(4)  *     26,461  (4)  

Kristy M. Pipes

   --   -- 

Gary E. Pruitt

 20,010  *     24,410  

Robert S. Rollo

 2,902  *     8,972  

Peter Schultz

 19,220  *     23,620  

Stephen W. Wilson

   --   -- 

John W. Petersen

 37,027  *     20,560  

Maria R. Hawthorne

 27,249  *     52,079  

All Directors and Executive Officers as a Group (10 persons)

 409,170(1)(2)(3)(4)  1.5% 

Jeffrey D. Hedges

   976  

Trenton A. Groves

   7,060  

All Directors and Executive Officers as a Group (13 persons)

   396,185  (1)(2)(3)(4)   1.44

 

*

Less than 1%

 

(1)

Represents shares of Common Stock beneficially owned as of March 1, 2018 and includesFebruary 28, 2020. Includes options to purchase shares of Common Stock exercisable within 60 days of March 1, 2018,February 28, 2020, as follows: R. Havner, 11,80516,205 shares; J. Russell, 4002,400 shares; J. Holden Dunbar, 15,594 shares; S. Grootwassink Lewis, 6,66812,135 shares; J. Kropp, 13,87312,000 shares; G. Pruitt, 18,01022,410 shares; R. Rollo, 1,6007,670 shares; P. Schultz, 18,01022,410 shares; J. Petersen, 20,000 shares;and M. Hawthorne, 5,000 shares. Except as otherwise indicated and subject to applicable community property and similar statutes, the persons listed as beneficial owners of the shares have sole voting and investment power with respect to such shares. Includes shares credited to the accounts of the executive officers of the Company that are held in the 401(k) Plan. Does not includeAlso includes RSUs described in the Grants of Plan-Based Awards table unless such units wouldwhich are scheduled to vest and be issued within 60 days of the date of this table.February 28, 2020 as follows: M. Hawthorne, 14,000 RSUs; J. Russell, 10,937 RSUs; J. Petersen, 9,000 RSUs; and T. Groves, 2,500 RSUs. The percentage held is calculated using the outstanding common shares on March 1, 2018February 28, 2020 of 27,255,525 shares.27,441,071.

 

(2)

Includes 185,584155,584 shares held by Mr. Havner in a joint account with Mr. Havner’s spouse that are pledged in a margin brokerage account. Includes 5,000 shares owned by the Havner Family Foundation of which Mr. Havner and his wife areco-trustees but with respect to which Mr. and Mrs. Havner disclaim any beneficial interest. Does not include shares owned by Public Storage as to which Mr. Havner disclaims beneficial ownership. Mr. Havner is Chairman of the Board and Chief Executive Officer of Public Storage. See “Security Ownership of Certain Beneficial Owners” on page 5057 for Public Storage ownership.

 

(3)

All the shares are held by Ms. Dunbar and her spouse as trustees of the Lilac II Trust.

 

(4)

Includes 4,491 shares held by custodian of an IRA for the benefit of Mr. Kropp.

 

PS Business Parks • 20182020 Proxy Statement • 5258


Proposal 22: Approve Executive Compensation

    

 

Additional Information about our Directors and Executive Officers; Certain Relationships

Incentive Compensation Recoupment Policy (Clawback Policy).

The Board has adopted an Incentive Compensation Recoupment Policy, effective January 1, 2020, which applies to our executive officers. Pursuant to this policy, in the event the Company’s financial results (i) are restated due to material noncompliance with any financial reporting requirement or (ii) have been determined by the Board to have been materially misstated, then an independent committee of the Board may require any covered officer to repay to the Company all or part of any “Excess Compensation” that such officer had previously received. Excess Compensation is defined as that part of the cash or equity incentive compensation received by a covered officer during the three-year period preceding the restatement or material misstatement determination that was in excess of the amount that such officer would have received had such incentive compensation been calculated based on the restated or corrected financial results.

Policy Regarding Pledging of Shares

Our insider trading policy discourages (but does not prohibit) the pledging of shares of Common Stock by insiders.

Anti-Hedging Policy

Our insider trading policy includes an anti-hedging provision that prohibits directors, officers, and employees from directly or indirectly engaging in hedging against future declines in the market value of any securities of the Company. The objective of this policy is to enhance alignment between the interests of our directors, officers, and employees and those of our shareholders.

Delinquent Section 16(a) Beneficial Ownership Reporting ComplianceReports

Section 16(a) of the Securities Exchange Act of 1934, as amended (the Exchange Act) requires the Company’sour directors and executive officers, and persons who own more than 10% of any registered class of the Company’sour equity securities, to file reports of ownership and changes of ownership of those securities with the SEC initial reports of beneficial ownership of PS Business Parks’ equity securities on Form 3 and the NYSE. Executivereports of changes in beneficial ownership on Form 4 or Form 5. As a matter of practice, we typically assist our executive officers and directors with these matters and greater than 10% shareholders are required by SEC regulations to provide the Company with a copy of all Section 16(a) forms that they file.file these reports on their behalf.

Based solely on a review of reports we filed on behalf of our directors and executive officers, and written representations from these individuals that no other reports were required, we believe that all reports on behalf of our directors and executive officers were filed on a timely basis under Section 16(a), except for one transaction on one report for each of Ms. DunbarMaria R. Hawthorne and Mr. Petersen due toJeffrey D. Hedges regarding a tax withholding transaction for each such reporting owner which occurred upon the Company’s administrative error.vesting of RSUs.

Related Party Transaction Approval Policies and Procedures

WithThe Audit Committee, in accordance with its charter, must review any related party transaction and make recommendations to the independent and disinterested directors of the Board with respect to transactions involving our directors, ourapproval or disapproval of such transactions.

In addition, pursuant to the charter of the Nominating/Corporate Governance Committee and the Director Code of Ethics, provides for review by the Board of related party transactions that might present a possible conflict of interest. The Nominating/Corporate Governance Committee reviewsis generally responsible for considering conflicts of interest related party transactions involving Board members pursuant to the Code of Ethics. Directors are requested to submit information in advance to the Nominating/Corporate Governance Committee. The Nominating/Corporate Governance Committee considers the matters submitted to it in light of the factsdirectors and circumstances presented and considering the best interests of the Companyexecutive officers and makes a

PS Business Parks • 2020 Proxy Statement • 59


Proposal 2: Approve Executive Compensation

recommendation to the Board with respect to any action to be taken. The director with an actual, potential or apparent conflict of interest does not

participate in the decision-making process related to the transaction.

Our executive officers are subject to our Business Conduct Standards. Under the Business Conduct Standards, executive officers are required to discuss and seekpre-approval of the CEO for any potential conflicts of interest. In addition, the Audit Committee reviews, on an ongoing basis, related party transactions involving our executive officers and directors or Public Storage that may require Boardpre-approval under applicable law or may be required to be disclosed in our financial statements.

Relationship with Public Storage

The properties in which the Company has an equity interest are generally owned by theour operating partnership.partnership (the Operating Partnership). As of March 1, 2018,February 28, 2020, the Company owned approximately 78.9%79.0% of the operating partnership’sOperating Partnership’s common partnership units. The remaining common partnership units were owned by Public Storage.Storage and affiliated partnerships. The 7,305,355 Unitsunits held by Public Storage and affiliated partnerships are redeemable (pursuant to the terms of the agreement of limited partnership of the operating partnership)Operating Partnership) by the holder for cash or, at the Company’s election, for shares of our Common Stock on aone-for-one basis. Upon conversion of the Unitsunits to Common Stock, Public Storage and its affiliated partnerships would own approximately 41.8%41.6% of the Common Stock (based upon the Common Stock outstanding at March 1, 2018February 28, 2020, and assuming such conversion).

Management Agreement with Affiliates

The operating partnershipOperating Partnership operates industrial, retail, and office facilities for Public Storage and partnerships and joint ventures of which Public Storage is a general partner or joint venturer (the Affiliated Entities) pursuant to a management agreement under which Public Storage and the Affiliated Entities pay to the operating partnershipOperating Partnership a fee of 5% of the gross revenues of the facilities operated for Public Storage and the Affiliated Entities. During 2017,2019, Public Storage and the Affiliated Entities paid fees of approximately $506,000$287,000 to the operating partnershipOperating Partnership pursuant to that management agreement. In 2017,2019, we allocated approximately $537,000$373,000 in operating expenses to Public Storage relating to the management agreement, including payroll and other

PS Business Parks • 2018 Proxy Statement • 53


Proposal 2

overhead expenses. We had net amounts due to Public Storage of $245,000 at December 31, 2017.

Public Storage also provides property management services for the self-storage component of two assets owned by the Company. These self-storage facilities, located in Palm Beach County, Florida, operate under the “Public Storage” name. Under the property management contracts, Public Storage is compensated based on a percentage of the gross revenues of the facilities managed. Under the supervision of the Company, Public Storage coordinates rental policies, rent collections, marketing activities, the purchase of equipment and supplies, maintenance activities, and the selection and engagement of vendors, suppliers, and independent contractors. In addition, Public Storage assists and advises the Company in establishing policies for the hire, discharge, and supervision of employees for the operation of these facilities, includingon-site managers, assistant managers, and associate managers. Both the Company and Public Storage can cancel the property management contract upon 60 days’ notice. Management fees paid for these facilities were approximately $92,000$98,000 for the year ended December 31, 2017. And,2019, and, in 2017,2019, Public Storage allocated approximately $61,000$75,000 in operating expenses to us related to the management of the facilities, including payroll and overhead expenses.

Public Storage also owns and licenses the PS Business Parks name and logo to the Company under a royalty-free license that may be terminated upon six months’ notice to the Company.

Cost Sharing and Other Arrangements with Public Storage

Pursuant to a cost sharing and administrative services arrangement, we share certain administrative services, corporate office space, and certain other third party 401arrangements with Public Storage which are allocated based upon time, effort, and other methodologies. Public Storage reimbursed us $31,000 forFor the year ended December 31, 20172019, Public Storage reimbursed us $39,000 for costs paid on their behalf, and we reimbursed Public Storage $1.3$1.2 million in costs that Public Storage incurred on our behalf for the year endedbehalf. We had net amounts due to Public Storage of $106,000 at December 31, 2017.2019.

PS Business Parks • 2020 Proxy Statement • 60


Proposal 2: Approve Executive Compensation

Common Management/Board Members with Public Storage

Ronald L. Havner, Jr., Chairman of the Board, is also Chairman and Chief Executive Officer of Public Storage. Joseph D. Russell, Jr., a director, is also the President of Public Storage and effective January 1, 2019, will serve as the Chief Executive Officer and a trustee of Public Storage and join its board.Storage. Gary E. Pruitt, a director, is also a membertrustee of Public Storage.

Pay Ratio Disclosure

This section presents the ratio of annual total compensation of our President and CEO, Maria R. Hawthorne (as disclosed in the Summary Compensation Table above), to the annual total compensation of our median employee (excluding Ms. Hawthorne). The ratio is a reasonable estimate calculated in a manner consistent with Item 402(u) ofRegulation S-K under the Exchange Act.

We selected the median employee based on the Company’s 154 employees (excluding Ms. Hawthorne) as of December 31, 2019. In identifying our median employee, we calculated the annual total compensation of each employee as of December 31, 2019, based onForm W-2 information. We did not applyany cost-of-living adjustments as part of the Public Storage boardcalculation.

The 2019 annual total compensation for our CEO, as disclosed in the Summary Compensation Table below, and as determined under Item 402 of trustees.

RegulationS-K, was $956,964. The 2019 annual total compensation for our median employee, as determined under Item 402 of RegulationS-K, was $90,319. The ratio of our CEO’s annual total compensation to our median employee’s total compensation for fiscal year 2019 is 11 to 1.

The Board recommends a voteFOR approval of

our executive compensation as described in this proxy statement.

 

PS Business Parks • 20182020 Proxy Statement • 5461


 

 

 

 

 

 

Proposal 3:

Ratification of independentIndependent

registered public accounting firmRegistered Public Accounting Firm

 

 

 

 

The Audit Committee has appointed Ernst & Young LLP (EY) as the Company’s independent registered public accounting firm to audit the Consolidated Financial Statements of PS Business Parks and its subsidiaries for the year ending December 31, 20182020

 

RECOMMENDATION:

Vote FOR ratification of the appointment of EY as our independent registered public accounting firm for the fiscal year ending December 31, 2020

 

PS Business Parks • 20182020 Proxy Statement • 5563


Proposal 33: Approve Auditor

 

Proposal 3

Ratification of independent registered public accountantsIndependent Registered Public Accountants

Executive Summary

The Board recommends that shareholders ratify the Audit Committee’s selectionappointment of EY as the Company’s independent registered public accounting firm (Independent Accountants) for the fiscal year ending December 31, 2018.2020. EY has acted as the Independent Accountants since the Company’s organization in 1997.

Ratification isThe Company’s bylaws do not required by the Company’s bylaws,require ratification of EY’s appointment, but the Board believes that shareholder ratification of the appointment is good corporate governance. If shareholders do not ratify the appointment of EY, the Audit Committee will reconsider itsmay consider the selection but may nevertheless determine to do so.of a different registered public accounting firm. Even if shareholders ratify the appointment of EY, is ratified by the shareholders, the Audit Committee, in its discretion, may change the appointment at any time during the year if it determines that a change would be in the best interest of the Company and its shareholders.

AuditandAudit andNon-Audit Fees

The following table shows the fees billed or expected to be billed to the Company by EY for audit and other services provided for fiscal 20162018 and 2017:2019:

 

        2016       2017  

Audit fees

  $  578,000   $  623,000  

Audit-related fees

   21,000    22,000  

Tax Fees

   51,000    44,000  

All Other Fees

   0     

Total

   650,000    689,000  

                            2018                                                    2019                         

Audit fees

   $  615,000    $  675,000 

Audit-related fees

   23,000    24,000 

Tax Fees

   51,000    62,000 
  

 

 

 

Total

   $  689,000    $  761,000 
  

 

 

 

Audit Fees.Audit fees represent fees for professional services provided in connection with the audit of the Company’s annual financial statements and internal control over financial reporting, review of the quarterly financial statements included in the Company’s quarterly reports on Form10-Q and services in connection with the Company’s registration statements.

Audit related fees. Audit-related fees represent professional fees provided in connection with the audit of the Company’s

401(k)/Profit Sharing Plan (the 401(k) Plan).

Tax fees. During 20172019 and 2016,2018, all of the tax services consisted of tax compliance and consulting services.

AuditorIndependenceAuditor Independence

The Audit Committee has determined that the Independent Accountants’ provision of thenon-audit services described above is compatible with maintaining the Independent Accountants’ independence.

Policy to ApproveErnstApprove Ernst & Young LLP Services

The Audit Committee has adopted apre-approval policy relating to services performed by the Company’s independent registered public accounting firm.Independent Accountants. The policy requires that all services provided by EY to us,

PS Business Parks • 2020 Proxy Statement • 64


Proposal 3: Approve Auditor

including audit services, audit-related services, tax services and other services, must bepre-approved by the Audit Committee.

Under this policy, the Audit Committee of the Companypre-approved all services performed by EY during 20172019 and 2016,2018, including those listed in the previous table. The Chairman of the Audit Committee has the authority to grant required approvals between meetings of the Audit Committee, provided that any exercise of this authority is presented at the next committee meeting.

    PS Business Parks • 2018 Proxy Statement • 56


Proposal 3

Audit Committee Report

The Audit Committee’s responsibilities include appointing the Company’s independent registered public accounting firm,Independent Accountants,pre-approving audit andnon-audit services provided by the firm, and assisting the Board in providing oversight to the Company’s financial reporting process. In fulfilling its oversight responsibilities, the Audit Committee meets with the Company’s independent registered public accounting firm, internal auditors and management to review accounting, auditing, internal controls and financial reporting matters.

In fulfilling its responsibilities, the Audit Committee meets with the Company’s independent registered public accounting firm,Independent Accountants, internal auditor, and management to review the Company’s accounting, auditing internal controls, and financial reporting matters. Management is responsible for the Company’s financial statements, including the estimates and judgments on which they are based, for maintaining effective internal controls over financial reporting, and for assessing the effectiveness of internal controls over financial reporting. The independent registered public accounting firmIndependent Accountants is responsible for performing an independent audit of the Company’s consolidated financial statements in accordance with the standards of the PCAOB and for issuing a report thereon. It is not the Audit Committee’s responsibility to plan or conduct audits or to determine that the Company’s financial statements and disclosures are complete, accurate, and in accordance with U.S. generally accepted accounting principles and applicable laws, rules, and regulations. The Audit Committee’s responsibility is to monitor and oversee these processes and necessarily relies on the work and assurances of the Company’s management and of the Company’s independent registered public accounting firm.Independent Accountants.

In connection with its oversight responsibilities related to the Company’s financial statements included in the Company’s Annual Report on Form10-K, the Audit Committee met with management and Ernst & Young LLP,EY, the Company’s independent registered public accounting firm,Independent Accountants, and reviewed and discussed with them the audited consolidated financial statements. Management represented to the Audit Committee that

the Company’s consolidated financial statements were prepared in accordance with U.S. generally accepted accounting principles. The Audit Committee discussed with the independent registered public accounting firmIndependent Accountants matters required to be discussed by PCAOB Auditing Standard No. 161301 (Communication with Audit Committees), as modified or supplemented. The discussion included, but was not limited to, the overall scope and plans for the annual audit, the results of their audit, their evaluation of the Company’s internal controls, and the overall quality of the Company’s financial reporting.

In addition to providing the required written disclosures and communications, the Company’s independent registered public accounting firmIndependent Accountants also provided to the Audit Committee the letter confirming their independence of the Company as required by the applicable rules of the PCAOB, and the Audit Committee discussed with the independent registered public accounting firmIndependent Accountants that firm’s independence. In addition, the Audit Committee has considered whether the independent registered public accounting firm’sIndependent Accountant’s provision ofnon-audit services to the Company and its affiliates is compatible with the firm’s independence.

During 2017,2019, management documented, tested, and evaluated the Company’s system of internal control over financial reporting in response to the requirements set forth in Section 404 of the Sarbanes-Oxley Act of 2002 and SEC regulations adopted thereunder. The Audit Committee met with representatives of management, the internal auditors, legal counsel, and the independent registered public accounting firmIndependent Accountants on a regular basis throughout the year to discuss the progress of the process. At the conclusion of this

PS Business Parks • 2020 Proxy Statement • 65


Proposal 3: Approve Auditor

process, the Audit Committee received from management its assessment and report on the effectiveness of the Company’s internal controls over financial reporting. In addition, the Audit Committee received from Ernst & Young LLPEY its assessment of and opinion on the Company’s internal control over financial reporting. These assessments and reports are as of December 31, 2017.2019. The Audit Committee reviewed and discussed the results of management’s assessment and Ernst & Young LLP’sEY’s audit.

PS Business Parks • 2018 Proxy Statement • 57


Proposal 3

In reliance on the reviews and discussions referred to above, the Audit Committee recommended to the Board of Directors, and the Board has approved, that the audited consolidated financial statements be included in the Company’s Annual Report onForm 10-K for the year ended December 31, 20172019 for filing with the Securities and Exchange Commission. The Audit Committee also approved the appointment of Ernst & Young LLPEY as the Company’s independent registered public accountants for the fiscal year ending December 31, 20182020, and recommended that the Board submit this appointment to the Company’s shareholders for ratification at the 20182020 Annual Meeting.

THE AUDIT COMMITTEE

Sara Grootwassink Lewis,Gary E. Pruitt, Interim Chair

Jennifer Holden Dunbar

Gary E. PruittKristy M. Pipes

Peter Schultz

Stephen W. Wilson

 

PS Business Parks • 20182020 Proxy Statement • 5866


General Meeting Information

    

 

General Information About the Meeting

Purpose of the proxy solicitationProxy Solicitation

We are providing these proxy materials on behalf of the Board of PS Business Parks, Inc. to ask for your vote and to solicit your proxies for use at our 20182020 Annual Meeting to be held on April 24, 2018,22, 2020, or any adjournments or postponements thereof.

We have made theseThese materials are available to you on the Internet or, upon your request, will be delivered printed versions of these materials to you by mail, because you were a shareholder as of March 1, 2018,February 28, 2020, the record date (the record date)Record Date) fixed by the Board, and are therefore entitled to receive notice of the Annual Meeting (the Notice) and to vote on matters presented at the Annual Meeting.

This proxy statement contains important information regarding the Annual Meeting. Specifically, it identifies the proposals on which you are being asked to vote, provides information that you may find useful in determiningdeciding how to vote, and describes voting procedures. This Notice and proxy statement are first being distributed and made available on or about March 23, 201820, 2020, to holders of our common stock on the record date. A copy of our Annual Report to Shareholders for the fiscal year ended December 31, 2017,2019, which includes a copy of our Form10-K, accompanies this proxy statement.

Date, timeTime, and placePlace of the annual meetingAnnual Meeting

The Annual Meeting will be held on Tuesday,Wednesday, April 24, 201822, 2020 at 10:4511:30 a.m., Pacific Daylight Time, at the HiltonWestin Pasadena located at 191 North Los Angeles North/Glendale, 100 West Glenoaks Blvd., Glendale,Robles Avenue, Pasadena, California 91202.91101.

Who can voteCan Vote

If you are a holderHolders of PS Business Parks’Parks Common Stock at the close of business on the record date, youRecord Date may vote the shares of Common Stock that youthey hold on that date at the Annual Meeting. For all matters submitted for vote at the Annual Meeting, each share of Common Stock is entitled to one vote.

Quorum for the annual meetingAnnual Meeting

If a majority of the shares of Common Stock outstanding on the record date are present in person or represented by proxy at the Annual Meeting, we will have a quorum, permitting business to be conducted at the Annual Meeting. As of the record date, we had 27,255,525shares27,441,071shares of Common Stock outstanding and entitled to vote.

How votesare countedVotes are Counted

For the election of directors, director nominees receiving an affirmative majority of votes cast (i.e., the number of shares cast “for” a director nominee must exceedexceeds the number of votes cast “against” that nominee) will be elected. Similarly, approvalShares of common stock not voted (whether by abstention or otherwise) will not affect the vote. As discussed above, the Company has adopted a policy whereby directors who do not receive a majority of the votes cast for his or her election must submit their resignation to be considered by the Board.

The number of shares cast “for” each other proposal to be voted on at the annual meeting requires an affirmative majority of the votes cast (i.e., the number of shares cast for” the proposalAnnual Meeting must exceed the number of votes cast against”“against” that proposal).proposal for approval of the proposal. We will not count shares that abstain from voting.

PS Business Parks • 2020 Proxy Statement • 67


General Meeting Information

Although the advisory vote to approve executive compensation in Proposal 2 isnon-binding, the Compensation Committee will consider and take into account the vote results in making future determinations on executive compensation.

PS Business Parks • 2018 Proxy Statement • 59


How proxiesProxies will be votedVoted

If you hold shares through a broker or nominee and do not provide the broker or nominee with specific voting instructions, under the rules that govern brokers or nominees in such circumstances, your broker or nominee will have the discretion to vote such shares on routine matters, but not onnon-routine matters. As a result:

 

Your broker or nominee will not have the authority to exercise discretion to vote such shares with respect to Proposals 1 and 2 because the NYSE rules treat these matters asnon-routine; and

Your broker or nominee will not have the authority to exercise discretion to vote such shares with respect to Proposals 1 and 2 because the NYSE rules treat these matters asnon-routine; and

 

Your broker or nominee will have the authority to exercise discretion to vote such shares with respect to Proposal 3 because that matter is treated as routine under the NYSE rules.

Your broker or nominee will have the authority to exercise discretion to vote such shares with respect to Proposal 3 because that matter is treated as routine under the NYSE rules.

Brokernon-votes will be counted as present for purposes of determining the presence or absence of a quorum but will otherwise have no effect on the outcome of the vote on Proposals 1 and 2.

If you are a registered shareholder and no instructions are indicated onsubmit a properly executed proxy card submitted by you,containing no instructions, the shares represented by the proxy will be voted FOR (i) each of Proposals 1, 2 and 3, and (ii) in accordance with the judgment of the proxy holders as to any other matter that may properly be brought before the Annual Meeting, or any adjournments or postponements thereof.

How to castCast a voteVote

You may vote by any of the following means:

 

By Internet: Shareholders who received a Notice about the Internet availability of our proxy materials may submit proxies over the Internet by following the instructions on the Notice. Shareholders who have received a paper copy of a proxy card or voting instruction card by mail may submit proxies over the Internet by following the instructions on the proxy card or voting instruction card.

By Telephone: If provided on your proxy card or voting instruction card and if you live in the United States or Canada, you may submit proxies by telephone by calling the telephone number indicated on the card and following the instructions. You will need the control number on the card when voting.

By Mail: Shareholders who received a paper copy of a proxy card or voting instruction card by mail may submit proxies by completing, signing, and dating their proxy card or voting instruction card and mailing it in the accompanying self-addressed envelope. No postage is necessary if mailed in the United States.

In person, at the Annual Meeting: Shareholders who hold shares in their name as the shareholder of record may vote in person at the Annual Meeting. Shareholders who are beneficial owners but not shareholders of record may vote in person at the Annual Meeting only with a legal proxy obtained from their broker, trustee, or nominee, as applicable.

PS Business Parks • 2020 Proxy Statement • 68


By Internet: Shareholders who received a Notice about the Internet availability of our proxy materials may submit proxies over the Internet by following the instructions on the Notice. Shareholders who have received a paper copy of a proxy card or voting instruction card by mail may submit proxies over the Internet by following the instructions on the proxy card or voting instruction card.

General Meeting Information

    

 

By Telephone: If provided on your proxy card or voting instruction card and if you live in the United States or Canada, you may submit proxies by telephone by calling the telephone number indicated on the card and following the instructions. You will need to have available the control number that appears on the card when voting.

By Mail: Shareholders who have received a paper copy of a proxy card or voting instruction card by mail may submit proxies by completing, signing and dating their proxy card or voting instruction card and mailing it in the accompanying self-addressed envelope. No postage is necessary if mailed in the United States.

In person, at the Annual Meeting: Shareholders who hold shares in their name as the shareholder of record may vote in person at the Annual Meeting. Shareholders who are beneficial owners but not shareholders of record may vote in person at the Annual Meeting only with a legal proxy obtained from their broker, trustee or nominee, as applicable.

Properly completed and submitted proxy cards and voting instruction cards, and proxies properly completed and submitted over the Internet, if received in time for voting and not revoked, will be voted at the Annual Meeting in accordance with the instructions contained therein.

How to voteasVote as a participantParticipant in the 401(k) Plan

If you hold your shares as a participant in the 401(k) Plan, your proxy will serve as a voting instruction for the trustee of the 401(k) Plan with respect to the amount of shares of Common Stock credited to your account as of the record date. If you provide voting instructions via your proxy card or voting instruction card with respect to your shares of Common Stock held in the 401(k) Plan, the trustee will vote those shares of Common Stock in the manner specified. The trustee will vote any shares of Common Stock for which it does not receive instructions in the same

    PS Business Parks • 2018 Proxy Statement • 60


proportion as the shares of Common Stock for which voting instructions have been received, unless the trustee is required by law to exercise its discretion in voting such shares.

To allow sufficient time for the trustee to vote your shares of Common Stock, the trustee must receive your voting instructions by 7:00 a.m., Pacific Daylight Time, on April 20, 2018.2019.

Changing your voteYour Vote

You can change your vote at any time before your proxy is voted at the Annual Meeting. To revoke your proxy, you must either:

 

file an instrument of revocation with our Corporate Secretary at our principal executive offices, 701 Western Avenue, Glendale, California 91201-2349;

file an instrument of revocation with our Corporate Secretary at our principal executive offices, 701 Western Avenue, Glendale, California 91201;

 

mail a new proxy card dated after the date of the proxy you wish to revoke to our Corporate Secretary at our principal executive offices;

mail a new proxy card dated after the date of the proxy you wish to revoke to our Corporate Secretary at our principal executive offices;

 

submit a later dated proxy over the Internet in accordance with the instructions set forth on the Internet voting website; or

submit a later dated proxy over the Internet in accordance with the instructions set forth on the Internet voting website; or

 

if you are a shareholder of record, or you obtain a legal proxy from your broker, trustee or nominee, as applicable, attend the Annual Meeting and vote in person.

if you are a shareholder of record, or you obtain a legal proxy from your broker, trustee, or nominee, as applicable, attend the Annual Meeting and vote in person.

If not revoked, weWe will vote theyour unrevoked proxy at the Annual Meeting in accordance with your instructions indicated on the proxy card, voting instruction card or, if submitted over the Internet, as indicated on the submission.

Cost of this proxy solicitationProxy Solicitation

We bear all proxy solicitation costs. In addition to solicitations by mail, our Board, our officers, and our regular employees, without additional remuneration, may solicit proxies by telephone, facsimile, electronic transmission, and personal interviews.

We will request brokers, banks, custodians, and other fiduciaries to forward proxy soliciting materials to the

beneficial owners of Common Stock. We will reimburse them for their reasonableout-of-pocket expenses incurred in connection with distributing proxy materials. Alliance Advisors LLC may be retained as our proxy distribution agent, for which they would receive an estimated fee of $1,100 together with normal and customary expenses.

PS Business Parks • 2020 Proxy Statement • 69


General Meeting Information

Contacting our transfer agentTransfer Agent

Please contact PS Business Parks’ transfer agent at the phone number or address listed below, with questions concerning share certificates, dividend checks, transfer of ownership, or other matters pertaining to your share account: American Stock Transfer & Trust Company, LLC 6201 15th Avenue, Brooklyn, New York 11219,800-937-5449.

Consideration of candidatesCandidates for directorDirector

The policy of the Nominating/Corporate Governance Committee is to consider properly submitted shareholder recommendations for candidates for membership on the Board. Under this policy, shareholder recommendations may only be submitted by a shareholder entitled to submit shareholder proposals under the SEC rules. Any shareholder recommendations proposed for consideration by the Nominating/Corporate Governance Committee should include the nominee’s name and qualifications for board membership, including the information required under Regulation 14A under the Exchange Act, and should be addressed to: Maria R. Hawthorne,Jeffrey D. Hedges, Executive Vice President, and Chief ExecutiveFinancial Officer, & Secretary, PS Business Parks, Inc., 701 Western Avenue, Glendale, California 91201-2349.91201.

Deadlines for receiptReceipt of shareholder proposalsShareholder Proposals

Any proposal that a holder of our shares wishes to submit for inclusion in our 20192020 Proxy Statement pursuant to SEC Rule14a-8, including any notice by a shareholder of his, her, or its intention to cumulate votes in the election of trusteesdirectors at the 20192021 Annual Meeting, must be received by the Company no later than November 23, 2018.20, 2020. Such proposals also must comply with SEC regulations underRule 14a-8 regarding the inclusion of shareholder proposals in Company-sponsored proxy materials. Under Rule14a-8, we are not required to include shareholder

PS Business Parks • 2018 Proxy Statement • 61


proposals in our proxy materials unless certain conditions specified in the rule are met.

In addition, notice of any proposal that a holder of our shares wishes to propose for consideration at the 20192021 Annual Meeting, but does not seek to include in the 20192021 Proxy Statement pursuant to Rule14a-8, must be delivered to the Company no earlierlater than February 6, 20194, 2021 if the shareholder wishes for the Company to describe the nature of the proposal in its 20192021 Proxy Statement as a conditionand to exercisingbe able to exercise its discretionary authority to vote proxies on the proposal. As with shareholder nominations of director candidates discussed above, ifIf the date of the 20192021 Proxy Statement is moved by more than 30 days before or after the anniversary of the date of this proxy statement, notice of the shareholder proposal must be received no earlier than the 120th day and no later than the 90th day prior to the mailing of the notice for the meeting or the tenth day following45 days before the date we announce publicly the date for the 2019of 2021 Proxy Statement.

Any shareholder proposals or notices submitted to the Company in connection with the 20192021 Annual Meeting should be addressed to: Maria R. Hawthorne,Jeffrey D. Hedges, Executive Vice President, and Chief ExecutiveFinancial Officer, & Secretary, PS Business Parks, Inc., 701 Western Avenue, Glendale, California 91201-2349.91201.

Annual reportonReport on Form10-K

A copy of our 20172019 Annual Report and Form10-K accompanies this proxy statement. Additional copies are available at:

https://www.psbusinessparks.com/investor-relations/financial-reports/

The Company will furnish without charge upon written request of any shareholder a paper copy of the Form10-K, excluding exhibits, without charge, upon athe written request of any shareholder to Maria R. Hawthorne,Jeffrey D. Hedges, Executive Vice President, and Chief ExecutiveFinancial Officer, & Secretary, PS Business Parks, Inc., 701 Western Avenue, Glendale, California 91201-2349.91201. Copies of exhibits will be provided at a copying charge of $0.20 per page to reimburse us for a portion of the cost.

PS Business Parks • 2020 Proxy Statement • 70


General Meeting Information

Other mattersMatters

The Board knows of no other matters to be presented for shareholder action at the Annual Meeting. If any other matters are properly presented at the Annual Meeting for action, the persons named in the accompanying proxy will vote the shares represented by the proxy in accordance with their best judgment on such matters.

You are urgedWe urge you to vote the accompanying proxy and sign, date, and return it in the enclosedpre-addressed postage-paid envelope at your earliest convenience, whether or not you currently plan to attend the meeting in person.

 

PS Business Parks • 20182020 Proxy Statement • 6271


    

 

Appendices

 

 

 

  

Appendix A:

Reconciliation ofnon-GAAP measures to

GAAP and other information

 

PS Business Parks • 20182020 Proxy Statement • 6372


 

SUPPLEMENTALNON-GAAP DISCLOSURES (UNAUDITED)

 

Funds Available for Distribution (FAD) per Common and Dilutive Share(1)

The table below reconciles from Core FFO (as disclosed in our 2017 Annual Report on Form10-K) to FAD per share.

   For The Years Ended December 31, 
  

 

 

 
         2013              2014              2015              2016              2017       
  

 

 

 

Core FFO per share(2)

   $5.07  $4.73  $4.83  $5.44  $6.13 

Deduct capital expenditures and eliminatenon-cash stock based compensation/other

   (1.63  (1.30  (1.12  (0.83  (1.42) 
  

 

 

 

FAD per share(3)

   $3.44  $3.43  $3.71  $4.61  $4.71 
  

 

 

 

Reconciliation of Net Income to EBITDA Return on Assets(In thousands)

The following table reconciles from net income to EBITDA.

   For The Years Ended December 31, 
  

 

 

 
         2013               2014               2015               2016               2017       
  

 

 

 

Net Income

   $116,144    $204,700    $148,970    $144,984    $179,316 

Adjustments:

          

Depreciation and amortization

   108,917    110,357    105,394    99,486    94,270 

Depreciation from unconsolidated joint venture

                   1,180 

Interest expense

   16,074    13,509    13,270    5,568    1,179 

Interest income

   (102)    (69)    (631)    (463)    (356) 

Gain on sale of land and real estate facilities

       (92,373)    (28,235)        (1,209) 

Gain on sale of development rights

                   (6,365) 
  

 

 

 

EBITDA(4)

   $241,033    $236,124    $238,768    $249,575    $268,015 
  

 

 

 

Return on Assets(In thousands)

The following table reconciles from rental income on our income statement to net operating income, and sets forth the calculation of return on assets.

 

 For The Years Ended December 31, 
 

 

 

 
       2013               2014               2015               2016               2017         For The Years Ended December 31, 
 

 

 

   2009   2014   2019 

Rental Income

  $359,246    $376,255    $373,135    $386,871    $402,179   $270,957  $376,255  $429,846  

Cost of operations

 114,831    127,371    121,224    123,108    125,340    85,912   127,371   128,343  
 

 

 

 

Net operating income

  $244,415    $248,884    $251,911    $263,763    $276,839   $185,045  $248,884  $301,503  
 As of December 31, 
 

 

 

 
 2013   2014   2015   2016   2017   As of December 31, 
 

 

 

   2009   2014   2019 

Land

  $827,092    $802,949    $793,569    $789,531    $789,227   $494,849  $804,269  $850,823  

Buildings and improvements

 2,346,958    2,219,397    2,215,515    2,226,881    2,262,512    1,535,555   2,225,141   2,224,991  

Pre-depreciation cost of real estate facilities

  $    3,174,050    $    3,022,346    $    3,009,084    $    3,016,412    $    3,051,739   $    2,030,404  $    3,029,410  $      3,075,814  
 

 

 

 

Return on assets (5)

  7.7%    8.2%    8.4%    8.7%    9.1% 
 

 

 

 

Return on assets(1)

   9.1%    8.2%    9.8%  

 

 Ratio of Debt and Preferred Equity to Earnings Before Interest, Taxes, Depreciation, and Amortization (EBITDA)

The table below reflects the ratio of debt and preferred equity to EBITDA and reconciles net income to EBITDA (in thousands).

   For The Years Ended December 31, 
  

 

 

 
   2015  2016  2017  2018  2019 
  

 

 

 

Mortgage note payable

    $250,000    $    $    $    $       — 

Preferred stock

   920,000   1,109,750   1,089,750   959,750   944,750 
  

 

 

  

 

 

  

 

 

  

 

 

  

 

 

 

Combined mortgage note payable and preferred stock

    $  1,170,000    $  1,109,750    $  1,089,750    $959,750    $   944,750 
  

 

 

  

 

 

  

 

 

  

 

 

  

 

 

 

Net Income

    $148,970   $144,984   $179,316   $271,901   $   203,972

Adjustments:

      

Depreciation and amortization

   105,394  99,486  94,270  99,242  104,249

Depreciation from unconsolidated joint venture

         1,180      

Interest expense

   13,270  5,568  1,179  555  611

Interest income

   (631  (463  (356  (489  (1,885) 

Gain on sale of land and real estate facilities

   (28,235     (1,209  (93,484  (16,644) 

Gain on sale of development rights

         (6,365      
  

 

 

  

 

 

  

 

 

  

 

 

  

 

 

 

EBITDA(2)

    $238,768   $249,575   $268,015   $   277,725   $   290,303 
  

 

 

  

 

 

  

 

 

  

 

 

  

 

 

 

Debt and Preferred to EBITDA Ratio

   4.9   4.4   4.1   3.5   3.3 
  

 

 

  

 

 

  

 

 

  

 

 

  

 

 

 

 

(1)

Per share amounts are computed using additional dilutive shares related tonon-controlling interests and RSUs.

(2)Core FFO per share is anon-GAAP financial measure that assists investors and analysts in evaluating our comparative operating performance and trends. Refer to Item 7, Management’s Discussion and Analysis of Financial Condition and Results of Operations under Funds from Operations and Core Funds from Operations included in our Annual Report on Form10-K for the definition and reconciliation of Core FFO. Other REITs may use different methods for calculating Core FFO and, accordingly, the Company’s Core FFO may not be comparable to other real estate companies’ Core FFO.
(3)Funds Available for Distribution (FAD) per share is anon-GAAP financial measure representing Core FFO per share i) less per share recurring capital improvements which maintain the assets’ value, as well as tenant improvements and lease commissions, and ii) eliminating per sharenon-cash stock-based compensation and other income and expense items included in Core FFO per share. Like Core FFO per share, management considers FAD per share to be a useful measure for investors to evaluate the Company’s operating performance. FAD per share should not be viewed as a substitute for net income per share as defined by GAAP.
(4)Earnings before interest, taxes, depreciation and amortization or “EBITDA” is anon-GAAP financial measure that represents net income prior to the impact of depreciation and interest expense. Management believes that EBITDA is frequently used by analysts and investors as a measure of valuation and to assess the Company’s performance over time.
(5)Return on assets is anon-GAAP financial measure representing the ratio of net operating income (rental income less cost of operations, which excludes depreciation) topre-depreciation cost of real estate facilities. Management believes that this measure is useful in evaluating the Company’s earnings relative to the associated accumulated investment over time.

(2)

EBITDA is anon-GAAP financial measure that represents net income before interest, depreciation and amortization and adjusted to exclude gains or losses from sales of depreciable real estate assets and impairment charges on real estate assets. Management believes that EBITDA is frequently used by analysts and investors in evaluating the operating performance of our business activities, including the impact of general and administrative expenses, and without the impact from gains or losses from sales of depreciable real estate assets.

 

PS Business Parks • 20182020 Proxy Statement • 6473


Appendices

SUPPLEMENTALNON-GAAP DISCLOSURES (UNAUDITED) CONTINUED

 

 Ratio of FFO to Combined Fixed Charges and Preferred Distributions

The table below reflects ratio of FFO to combined fixed charges and preferred distributions (in thousands).

   For The Years Ended December 31, 
  

 

 

 
   2015   2016   2017   2018   2019 
  

 

 

 

FFO allocable to diluted common shares and units

    $164,244     $179,882     $203,341     $225,766     $226,075 

Interest expense

   13,270    5,568    1,179    555    611 

Allocation to preferred shareholders based upon

          

Distributions

   59,398    57,276    52,873    51,880    54,346 

Redemptions

   2,487    7,312    10,978        11,007 
  

 

 

   

 

 

   

 

 

 

FFO available to cover fixed charges

    $    239,399     $    250,038     $    268,371     $    278,201     $    292,039 
  

 

 

   

 

 

   

 

 

   

 

 

   

 

 

 

Fixed charges(1)

   14,428    6,452    1,685    555    611 

Distribution to preferred shareholders

   59,398    57,276    52,873    51,880    54,346 
  

 

 

   

 

 

   

 

 

   

 

 

 

Combined fixed charges and preferred distributions

    $73,826     $63,728     $54,558     $52,435     $54,957 
  

 

 

   

 

 

   

 

 

   

 

 

   

 

 

 

Ratio of available FFO to combined fixed charges and preferred distributions paid

   3.2    3.9    4.9    5.3    5.3 
  

 

 

   

 

 

   

 

 

   

 

 

   

 

 

 

(1)

Appendix B:

Calculation of 2016 CEO compensation for

purposes of year-over-year comparisons

Fixed charges include interest expense and analysescapitalized interest.

 

PS Business Parks • 20182020 Proxy Statement • 6574


As Joseph Russell and Maria Hawthorne each held the position of CEO for exactly six months in 2016, and a portion of Ms. Hawthorne’s total 2016 total compensation was attributable to her service prior to being appointed CEO, total CEO compensation in 2016 was calculated as follows to allow for meaningful year-over-year comparisons and analyses:

  Component of Compensation  Mr. Russell   Ms. Hawthorne   Total 

Base salary (January to June 2016 for Mr. Russell and July to December 2016 for Ms. Hawthorne, including the full holiday emolument she received)

   $333,328    $225,801    $559,129 

Cash bonus (100% of Mr. Russell’s prorated bonus and 50% of Ms. Hawthorne’s full bonus) 1

   283,750    225,000    508,750 

RSU awards under the LTEIP (50% from each)1

   1,401,000    672,480    2,073,480 

Other compensation (50% from each)

   5,300    5,300    10,600 

Total 2016 CEO Compensation for Comparison Purposes

             $3,151,959 
1In connection with Mr. Russell’s resignation as the CEO, the Compensation Committee determined that Mr. Russell was entitled to, and actually received, (i) the full award earned under the LTEIP with respect to 2016 performance and (ii) 50% of his 2016 target cash bonus.

The above calculation of 2016 CEO compensation does not include the options and RSU awards to Ms. Hawthorne in connection with her promotion to CEO. The following table shows all compensation paid to Mr. Russell and Ms. Hawthorne in 2016. Please also see the Summary Compensation Table and its footnotes on page 44.

  Component of Compensation  Mr. Russell   

Ms.

    Hawthorne    

   Total  

Base salary (including Ms. Hawthorne’s holiday emolument)

   $333,328    $425,801    $759,129 

Cash bonus

   283,750    450,000    733,750 

Options granted in connection with Ms. Hawthorne’s promotion

       235,250    235,250 

RSUs granted in connection with Ms. Hawthorne’s promotion

       1,057,600    1,057,600 

RSU awards under the LTEIP

   2,802,000    1,344,960    4,146,960 

Other compensation

   10,600    10,600    21,200 

Total 2016 Compensation to Mr. Russell and Ms. Hawthorne

             $6,953,889 

    PS Business Parks • 2018 Proxy Statement • 66


LOGOLOGO

ANNUAL MEETING OF SHAREHOLDERS OF
PS BUSINESS PARKS, INC.
April 24, 201822, 2020
GO GREEN
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Please sign, date and mail
your proxy card in the
envelope provided as soon
as possible.
Please detach along perforated line and mail in the envelope provided. -
20933000000000000000 0 042418E10330DDD0000DDD000D 7 42220
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR ALL THE LISTED NOMINEES AND FOR PROPOSALS 2 AND 3. x
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE.
1. Election of Directors 2.
FOR ALL NOMINEES
NOMINEES:
Ronald L. Havner, Jr. Maria R. Hawthorne Jennifer Holden Dunbar James H. Kropp Kristy M. Pipes Gary E. Pruitt Robert S. Rollo Joseph D. Russell, Jr. Peter Schultz Stephen W. Wilson
WITHHOLD AUTHORITY FOR ALL NOMINEES
FOR ALL EXCEPT
(See instructions below)
FOR AGAINST ABSTAIN
Advisory vote to approve executive compensation. FOR AGAINST ABSTAINthe compensation of Named Executive Officers.
NOMINEES: 3. Ratification of appointment of Ernst & Young LLP, independent FOR ALL NOMINEES O O Maria Ronald R L . .Hawthorne Havner, Jr. registered public accountants, to audit the accounts of PS WITHHOLD AUTHORITY O Jennifer Holden Dunbar Business Parks, Inc. for the fiscal year ending December 31, FOR ALL NOMINEES O James H. Kropp 2018.2020.
O Sara Grootwassink Lewis 4. Other matters: In their discretion, the Proxies and/or the Trustee are authorized to FOR (See ALL instructions EXCEPT below) O Gary E. Pruitt vote upon such other business as may properly come before the meeting or any O Robert S. Rollo adjournment or postponement thereof.
O Joseph D. Russell, Jr. O Peter Schultz
The undersigned acknowledges receipt of the Notice of Annual Meeting of Shareholders and Proxy Statement dated March 23, 2018.20, 2020.
PLEASE MARK, SIGN, DATE AND RETURN THIS PROXY CARD IN THE ENCLOSED ENVELOPE TO AMERICAN STOCK TRANSFER & TRUST COMPANY, 6201 15TH AVENUE, BROOKLYN, NEW YORK 11219.
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0


LOGOLOGO

PS BUSINESS PARKS, INC.
701 Western Avenue
Glendale, California 91201-2349
This Proxy/Instructionlnstruction Card is Solicited on Behalf of the Board of Directors
The undersigned, a record holder of Common Stock of PS Business Parks, Inc. and/or a participant in the PS 401(k)401 (k)/Profit Sharing Plan (the “401(k) Plan”), hereby (i) appoints Ronald L. Havner, Jr.Nathaniel A. Vitan and Maria R. Hawthorne, or either of them, with power of substitution, as Proxies, to appear and vote, as designated on the reverse side, all the shares of Common Stock held of record by the undersigned on March
1, 2018,February 28, 2020, at the Annual Meeting of Shareholders to be held on April 24, 201822, 2020 (the “Annual Meeting”) and any adjournments thereof, and/or (ii) authorizes and directs the trustee of the 401(k) Plan (the “Trustee”) to vote or execute proxies to vote, as instructed on the reverse side, all the shares of Common Stock credited to the undersigned’s account under the 401(k) Plan on March 1, 2018,February 28, 2020, at the Annual Meeting and any adjournments thereof. In their discretion, the Proxies and/or the Trustee are authorized to vote upon such other business as may properly come before the meeting.
THE PROXIES AND/OR THE TRUSTEE WILL VOTE ALL SHARES OF COMMON STOCK TO WHICH THIS PROXY/INSTRUCTION CARD RELATES IN THE MANNER DIRECTED BY THE UNDERSIGNED. IF NO DIRECTION IS GIVEN WITH RESPECT TO COMMON STOCK HELD OF RECORD BY THE UNDERSIGNED, THE PROXIES WILL VOTE SUCH COMMON STOCK FOR THE ELECTION OF ALL NOMINEES LISTED ON THE REVERSE SIDE AND IN FAVOR OF PROPOSALS 2 AND 3. IF NO DIRECTION IS GIVEN WITH RESPECT TO COMMON STOCK CREDITED TO THE UNDERSIGNED’S ACCOUNT UNDER THE 401(k) PLAN, THE TRUSTEE WILL VOTE SUCH COMMON STOCK IN THE SAME PROPORTION AS SHARES FOR WHICH VOTING INSTRUCTIONS HAVE BEEN RECEIVED, UNLESS REQUIRED BY LAW TO EXERCISE DISCRETION IN VOTING SUCH SHARES.
401(k) PlanParticipants--The Participants-The undersigned, if a participant in the 401(k) Plan, hereby directs Wells Fargo Bank, N.A. as Trustee for the 401(k) Plan to vote all Common Shares allocated to my account as of March 1, 2018.February 28, 2020. I understand that I am to mail this confidential voting instruction card to American Stock Transfer & Trust Co. (“AST”), acting as tabulation agent and that my instructions must be received by AST no later than 7:10:00 a.m., PacificEastern Daylight Time, on April 20, 2018.2020. If my instructions are not received by that date, or if the voting instructions are invalid because this form is not properly signed and dated, the shares in my account will be voted in accordance with the terms of the 401(k) Plan document.
(continued and to be signed on reverse side)
1.1 14475